Scheduling Specialist - Colon & Rectal

Grandview Medical Center - Birmingham, AL; Birmingham (AL); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) with company match

PTO and sick leave

Certification/licensure reimbursement

Job summary

Grandview Medical Center in Birmingham, AL is seeking a Scheduling Specialist to coordinate patient and physician appointments across departments, ensuring efficient use of resources and high-quality care. The role interfaces with patients, clinicians, and administrative staff to maintain accurate schedules and excellent service.

Responsibilities include confirming appointments, updating EMR records, and assisting with referrals and test scheduling.

Qualifications

• Associate degree or certification in Healthcare Administration, Medical Office Administration, or related field preferred.
• 0-2 years of experience in scheduling, patient coordination, or administrative support within a healthcare setting required.
• Experience with Electronic Health Records (EHR) or scheduling software preferred.

Responsibilities

• Schedules patient appointments for consultations, tests, procedures, and follow-ups with proper time/resource allocation.
• Notifies patients of confirmations, cancellations, or reschedules and provides Instructions.
• Enters patient info and scheduling details into EMR or scheduling system accurately.

Skills

Scheduling

EHR experience

Customer service

MS Office

Education

Associate degree or certificate

Tools

Cerner Scheduling

EMR systems

Job description

Why Join Us?

Be Valued for What You Bring to the Team – Competitive pay that rewards your hard work

Benefits You Can Count On – Medical, dental, vision, and life insurance coverage

Work Hard. Recharge Often. – Generous PTO and extended illness benefits

Invest in Your Future – 401(k) with company match

Grow With Us – Career development, learning opportunities, and advancement pathways

We Invest in Your Success – Licensure and certification reimbursement

Student Loan Support – Assistance available for eligible roles

Your Wins Deserve Recognition – Employee rewards and recognition programs

A Team You'll Love Working With – A collaborative, purpose-driven culture making a difference every day

Additional Voluntary Benefits – Choose from options such as pet insurance, identity protection, and legal insurance.

Great people. Great benefits. Meaningful work. Join us and make an impact

Job Summary

The Scheduling Specialist is responsible for managing and optimizing the scheduling process for patients and physicians offices within the hospital or medical facility. This role involves coordinating appointments, procedures, and treatments across departments to ensure efficient utilization of resources and high-quality patient care. The Scheduling Specialist serves as a key liaison between patients, medical staff, and administrative teams, ensuring timely and accurate scheduling while providing excellent customer service.

Essential Functions

• Schedules patient appointments for consultations, tests, procedures, and follow-ups, ensuring proper allocation of time and resources.
• Notifies patients of appointment confirmations, cancellations, or reschedules, and provide necessary information and instructions.
• Accurately enters patient information, appointment details, and updates into the hospital's electronic medical records (EMR) or scheduling system.
• Works closely with medical staff to align patient appointments with clinical priorities and optimize provider schedules.
• Tracks and manage patient cancellations and no-shows, ensuring timely rescheduling and minimizing disruptions.
• Provides general administrative assistance, including answering calls, managing patient referrals, and coordinating patient files.
• Receives orders from the Order Facilitator and reviews to make sure the orders are valid.
• Contacts patients to complete scheduling procedure(s) and or test(s) in Cerner Scheduling.
• Asks the necessary questions for specific tests and provide the required procedure preparation or instructions.
• Schedules appointments via phone with doctor's office if requested, once valid order is received.
• Processes STAT order immediately.
• Notifies ordering offices if unable to contract their patient to schedule procedures.
• Addresses patient inquiries regarding scheduling, appointment changes, and concerns, ensuring a high level of patient satisfaction.
• Offers alternative scheduling options when needed to accommodate patient preferences and medical needs.
• Communicates with physicians, nurses, and other medical professionals to ensure appointments are properly scheduled based on clinical priorities and patient needs.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree or certification in Healthcare Administration, Medical Office Administration, or a related field preferred
• 0-2 years of experience in scheduling, patient coordination, or administrative support within a healthcare setting required
• Experience with Electronic Health Records (EHR) or scheduling software preferred

Knowledge, Skills And Abilities

• Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.
• Excellent verbal and written communication skills to effectively interact with patients, medical staff, and administrative teams.
• High attention to detail and accuracy, particularly in data entry and record-keeping.
• Ability to work in a fast-paced environment while maintaining a calm, professional demeanor.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and hospital scheduling or EHR software.
• Knowledge of medical terminology is a plus.

This position is not eligible for immigration sponsorship now or in the future. Applicants must be authorized to work in the U.S. for an employer.