Scheduling Specialist - Access Services - Full-time

Frederick Health; Frederick (MD); On-site; USD 25,000 - 33,000; Full time

Job summary

Frederick Health is seeking a Full-time Pre-Access Scheduling Specialist to support the Centralized Scheduling Department. The role schedules and pre-registers patients, collects demographics, and coordinates with physicians’ offices and departments to ensure timely appointments and proper insurance requirements.

Responsibilities include communicating with patients and staff, ensuring accurate data, and collecting financial responsibility.

Qualifications

• Proficiency with basic computer software, keyboards, copiers and 10-key calculator.
• Excellent verbal and written communication for interactions with patients and staff.
• Attention to detail for accurate patient demographics and registration.
• Ability to manage time, deadlines, and multiple requests with minimal supervision.

Responsibilities

• Schedule new and reschedule appointments and coordinate with departments to arrange urgent tests.
• Perform pre-registration of patient appointments and collect demographics.
• Explain patient instructions and test preparation as part of scheduling.
• Request orders and paperwork needed to complete patient appointments.
• Maintain quality registration metrics and collect patient financial responsibility by phone.

Skills

Computer skills

Communication skills

Data entry

Time management

Attention to detail

Education

High school diploma or GED

Some college coursework preferred

Job description

Seeking Full-time PreAccess Scheduling Specialist. Works Monday - Friday, 8:30a - 5p

Job Summary

Supports, and is responsible for incorporating into job performance, the Frederick Health (FH) mission, vision, core values and customer service philosophy and adheres to the FH Compliance Program, including following all regulatory requirements and the FH Standards of Behavior. The Pre-Access Scheduling Specialist is required to maintain a working knowledge of all areas and modalities of the Centralized Scheduling Department. This position is responsible for the scheduling, pre-registration of patient appointments, and collection of patient demographics to include the referral and insurance authorization requirements to provide maximum financial reimbursement.

Example Of Essential Functions

• The Pre-Access Scheduling Specialist position is responsible for the functional aspects of the job while providing above all superior customer service.


• They will be in communication with patients, physician offices, and ancillary departments within the organization to accurately complete patient information/demographics. They will schedule new appointments, reschedule existing appointments, and work with departments and physicians’ offices to arrange urgent tests.


• They will demonstrate expertise to ensure tests are scheduled accurately and in accordance with departmental guidelines to include patient instructions and test preparation.


• They will request orders, as well as any other required paperwork necessary to complete the patient’s appointment.


• They will be required to meet and maintain the quality registration metrics and collection goals set forth by the Management team.


• They will also be required to do calculation of patient financial estimates and collect the patient’s financial responsibility over the phone.

Required Knowledge, Skills And Abilities

• Proficiency in the use of computer software to include keyboarding navigation, ability to operate a copier, fax machine, 10 key calculator and printer.


• Excellent verbal and written communication skills in order to effectively interact with patients, customers, employees and Senior Leaders. Must demonstrate the ability to follow verbal and written instructions.


• Attention to detail, with the ability to analyze and determine the type of data needed to complete various types of patient registration functions.


• Must demonstrate ability to manage time, deadlines, multiple request and priorities, maintain productivity and exercise good judgment with minimal supervision.


• Must have the ability to apply policies and procedures regarding data security and confidentiality to prevent inappropriate release of patient information.

Minimum Education, Training, And Experience Required

• High school diploma or GED required. Some college coursework preferred (Business/Health Sciences)


• One year hospital experience in the areas of registration and / or patient accounts or experience in a physician’s office practice required.

Patient Contact

Must demonstrate and maintain current knowledge and skills in providing appropriate care/contact for patients in the following age groups: _XPerformance of job does not require patient contact

Physical Demands

Sedentary - Light Work - Lifting up to 15 pounds on an infrequent basis (less than one lift every three minutes). While work is mostly done sitting, a certain amount of walking or standing is often necessary.

Ergonomic Risk Factors

Repetition: Repeating the same motion over and over again places stress on the muscles and tendons. The severity of risk depends on how often the action is repeated, the speed of the movement, the required force and muscles involved. Awkward Posture: Posture is the position your body is in and its effect on the muscle groups that are involved in the physical activity. Awkward postures include repeated or prolonged reaching, twisting, bending, kneeling, squatting, working overhead with your hands or arms, or holding fixed positions.

Working Conditions

• Bloodborne Pathogens Exposure Risk: Category B - MAY have exposure to blood or body fluids.


• Cost Centers - 822491 and 885291 should be Exposure Risk C and N Fit Test per management.

Caring for you as you care for the CommUNITY

Frederick Health offers a comprehensive and affordable benefits package. Health, Dental and Vision insurance are offered the 1st of the month after 30 days of employment to all employees hired to work at least 20 hours per week and we offer multiple plans to best meet your and your family's needs. Life insurance, Short-Term Income Replacement and Long-Term Disability are employer paid for eligible employees. Frederick Health offers a robust Paid Time Off program for eligible employees. Our 403B retirement plan helps you save for your retirement and includes an employer match to eligible employees. All employees have access to free financial planning sessions. We also offer an educational assistance program to support your education goals as well as an employer paid Employee Assistance Program.

Pay is based on experience, skills and education. If position is part-time, salary will be pro-rated based on scheduled hours. The pay range may also vary within the stated range based on specialty if applicable. Non-Exempt positions may have shift differential and/or Overtime paid, if applicable.

Pay range: $18.09 - $24.24

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.