Scheduling Senior Coordinator

Wexner Medical Center; Powell (OH); On-site; USD 42,000 - 48,000; Full time

Job summary

Ohio State University Wexner Medical Center is seeking a Scheduling Senior Coordinator within its Revenue Cycle to provide non-medical support to patients, clinical staff and the organization.

You will schedule appointments and procedures across multiple service lines, verify demographic and insurance data, coordinate with payers, and assist with precertification and financial counseling as needed. The role requires proficiency with Cadence, Optime, Aria and other systems.

Qualifications

• High School Diploma or GED required with strong customer service and communication skills.
• Associate’s Degree preferred; 4–6 years in healthcare Revenue Cycle or customer service helpful.
• Experience with Cadence, Optime Aria, Ambra and medical terminology preferred; ability to work across multiple systems.

Responsibilities

• Schedule appointments, procedures, surgeries and admissions with accuracy.
• Verify demographic and insurance information to support clinical and financial needs.
• Coordinate care across multiple disciplines and communicate clearly with physicians, staff, patients and payors.

Skills

Customer service

Problem solving

Interpersonal communication

Task coordination

Education

High School Diploma or GED

Associate’s Degree

Tools

Cadence

Optime

Ambra

IHIS

Job description

Current Employees and Students: Please log in to Workday to use the internal job search and application process.

Scope of Position

The Revenue Cycle for The Ohio State University Wexner Medical Center is responsible for providing excellent customer service while completing the following responsibilities accurately and efficiently; processing patient demographic and insurance information, scheduling appointments, procedures, surgeries, and admissions, and continuously supporting patient and payer billing tasks and cash collection responsibilities. Areas within the Revenue Cycle include pre-registration, registration, pre-certification, financial clearance and counseling, financial assistance, scheduling, billing, claims follow-up, customer service and cash collection. The primary responsibility of staff within the Revenue Cycle is to optimally perform duties that ensure the collection of net revenue for services rendered while providing top of class customer service.

Position Summary

The Scheduling Senior Coordinator is an advanced position within the Revenue Cycle that provides non- medical support to patients, clinical care team members and the organization. In addition to the standard duties required by a Scheduling Coordinator, this multi-dimensional position demonstrates advanced expertise in product, process or a service line area where patient care coordination across multiple disciplines is practiced and knowledge and understanding of multiple software systems is required to coordinate such care.

This position is responsible for providing consumers (referring providers, clinical staff, payers and patients) with accurate, up-to‑date information regarding products, services and procedures (including but not limited to Surgery, Radiation Therapy, Interventional Radiology, Interventional Cardiology, Transplant Coordination, and Endoscopy).

A Scheduling Senior Coordinator demonstrates an advanced ability to help patients understand complex medical information related to their healthcare journey within the organization. Position may include providing revenue cycle support for multiple new and return appointments and/or other appointments such as pre-surgical/procedural testing and consults, cardiac clearance, dental clearance, treatment planning, patient education, research appointments, etc.

Position assures accurate appointments/surgeries/procedures are scheduled, accurate demographic and insurance information has been collected to support clinical and financial needs, and if needed, the Senior PAC is able to perform full registration duties in addition to scheduling and coordination activities. Precertification and financial counseling may also be carried out by this individual, therefore requiring basic knowledge of insurance and payer approval options and software.

A Scheduling Senior Coordinator provides ongoing support and effective communication to physicians and other clinical team members, patients and patient support systems by coordinating their requests and organizing and communicating in such a way that is clear and concise for all. A Scheduling Senior Coordinator is expected to create a positive first impression and lead by example.

The role includes advanced proficiency in multiple EMR platforms and includes but is not limited to scheduling, imaging and registration systems (Cadence, Optime, and Aria when applicable), ABN, eligibility, document management software, medical imaging software (Ambra), IHIS communication tools (encounters, inbaskets, secure chat), IHIS work queues, and payor platforms etc. The Senior Scheduling Coordinator may also support the Lead and Access Management by assisting with training and support for all new staff and student interns when necessary.

Minimum Qualifications

For Hire: High School Diploma or GED. PC Knowledge and interpersonal, verbal, and written communication. Minimum 2 years of experience in patient access or similar field. Employee demonstrates strong problem solving and customer service skills. Able to prioritize and coordinator multiple tasks in busy environment.

Preferred: Associate’s Degree and at least 4-6 years of experience in a healthcare setting, existing revenue cycle department or customer service role. Experience with Cadence, Optime Aria, Ambra, and medical terminology preferred. Demonstrates ability to work in multiple systems for assigned tasks, management and reporting.

Career Roadmap:

FUNCTION: Finance

SUB-FUNCTION: Revenue Cycle - Scheduling

CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: T3

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.