Scheduling Representative

Atlas Healthcare Partners; Grand Rapids (MI); On-site; USD 32,000 - 48,000; Full time

Job summary

Atlas Healthcare Partners is seeking a Full-Time Scheduling Specialist for Corewell Health Heart & Vascular Surgical Center in Grand Rapids, MI. This role coordinates elective procedure times, verifies privileges, and maintains patient data in the scheduling system.

You will work with physicians and office staff, arranging authorizations, orders, and case details while ensuring accurate records and excellent customer service. On-site presence is required.

Qualifications

• High school diploma or GED required.
• Excellent organizational and communication skills.
• Effective teamwork and ability to meet deadlines.
• Proficiency with word processing and spreadsheet software; ability to use scheduling systems.
• Ability to maintain accurate statistical records and produce reports.

Responsibilities

• Coordinates case times for elective procedures in a scheduling system and verifies physician privileges.
• Acquires authorization numbers, H&Ps, lab results and ensures current information.
• Types and prints physician orders; schedules block time and releases with leadership.
• Enters physician orders for labs, imaging, and cardiology; compiles data and reports.
• Organizes growth initiatives and supports growth opportunities with CEO and BD.
• Acts as patient liaison, greeting patients and guiding them through policies and procedures.
• Performs site visits with Business Development to address service concerns.
• Maintains confidential records and ensures high levels of customer service.

Skills

Customer liaison

Scheduling

Computerized scheduling

Data entry

Communication skills

Physician liaison

Team collaboration

Education

High school diploma or GED

College degree preferred

Tools

Microsoft Word

Microsoft Excel

Scheduling software

Job description

Corewell Health Heart & Vascular Surgical Center - Grand Rapids, managed by Atlas Healthcare Partners, is located at 2984 Bradford St NE in Grand Rapids, Michigan. This 19,500 square foot facility features four procedure rooms, designed to accommodate Cardiovascular services. This facility is committed to providing exceptional care and outstanding customer service to the Grand Rapids community.

Full-Time

Position Summary

This position is responsible for acting as a customer-oriented liaison between physician offices and the surgery center. The primary functions include scheduling surgical procedures using a computerized scheduling system and entering all applicable patient demographic and billing information into the system.

Essential Functions

• Coordinates case times for elective procedures in a computerized scheduling system. Verifies and reviews physician privilege status prior to scheduling. Interfaces with medical staff office to maintain log of current privilege status and maintains confidentially of all information. May acquire and maintain physician preference information and staff roster.
• Acquires authorization numbers, History and Physicals, results of laboratory tests and verifies they are current. Orders previous medical records for the day of the procedure, when necessary.
• Types and prints physician orders for multiple physicians and departments. Schedules and maintains physician block time, and block time releases in partnership with CEO and BD to optimize schedule.
• Enters physician’s orders for lab, blood bank, medical imaging, and cardiology. Enters results of diagnostic tests, patient registration information and patient charges. Compiles data and prepares statistical reports for management.
• Organizes and/or prioritizes case volume growth initiatives.
• Works with internal Atlas team members and the CEO to identify growth opportunities and mitigate threats to poor customer service experienced by the physician offices.
• Performs physician office site visits with the Business Development team to build customer relationships and address any service concerns they have.
• Executes and documents all activities specified in the Scheduler’s initiative. Participates in quarterly business development strategic meetings.
• Acts as a patient liaison to the surgery center. Greets and directs patients, visitors, physicians, and families and answers questions about policies and procedures. Acts as a liaison among nursing, physicians and staff to relay patient data. Screens requests for patient information and refers to appropriate staff.
• Other duties deemed necessary by the CEO in order to ensure the highest levels of customer service for the physicians, their offices, and all surgery center staff

Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers with an excellent service experience by consistently demonstrating our core behaviors each and every day.

NOTE:

The essential functions are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Specific tasks or responsibilities will be documented as outlined by the incumbent's immediate manager.

Minimum Qualifications

• High school diploma or GED required.
• Must possess excellent organizational skills, as well as effective human relations and communication skills.
• Requires effective teamworking skills and the ability to meet deadlines and productivity standards.
• The position requires knowledge of word processing and spreadsheet software and the ability to use computerized scheduling systems.
• Must possess the ability to maintain accurate statistical records, gather data, and produce reports.

Preferred Qualifications

• College degree preferred. Additional related education and/or experience preferred.
• Possesses skills and abilities typically attained with 2 years of medical clerical experience; preferably in an acute care environment, central scheduling or physician office setting.
• Knowledge of medical terminology, payor contract terms and processes.