Scheduling Paralegal

Witherite Law Group; Chicago (IL); On-site; USD 77,000 - 94,000; Full time

Benefits offered by this job

Life Insurance

STD

Additional Life Insurance

Voluntary LTD

401(k)

Paid Time Off

Tuition Reimbursement

Job summary

Witherite Law Group in Chicago, IL seeks a Scheduling Paralegal to manage a 75–100 case load, focusing on scheduling hearings, trials, depositions, and mediations. You will coordinate client meetings, draft correspondence, and maintain accurate case notes in Filevine while assisting attorneys' calendars for smooth case progression.

The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced, high-volume personal injury environment.

Qualifications

• High School Diploma or GED required.
• Proficient in personal injury law involving motor vehicle accidents.
• Excellent time management, multi-tasking, and critical thinking skills.
• Detail oriented with exceptional written and verbal communication skills.
• Previous experience working in a fast-paced high-volume environment.
• Minimum of 2 yrs. (5 preferred) working in high volume personal injury case litigation.
• Proficient in Microsoft Office, Outlook, Adobe, and Case Management (Filevine).
• Working knowledge of common deadlines and protocols of personal injury litigation.
• Professional appearance and behavior.
• Ability to work overtime as required in order to timely accomplish work expectations.

Responsibilities

• Effectively manage a case load of 75 – 100 cases.
• Schedule hearings, trials, depositions, and mediations.
• Schedule client meetings including discovery meetings, deposition prep, and trial prep.
• Maintain case notes regarding scheduling in case management program (Filevine).
• Accurately manage attorney’s calendar.
• Verify and confirm attorney’s appointments daily.
• Draft deposition notices, hearing notices, and scheduling orders.
• Prepare client letters, supplemental demand letters, and misc. correspondence.

Skills

Time management

Multi-tasking

Critical thinking

Written communication

Verbal communication

Professional appearance

Overtime willingness

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Adobe

Filevine

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Scheduling Paralegal

Full Time Chicago, IL, US

Salary: $85,000.00 Annually

Position Summary: Witherite Law Group and associated companies seeks professionals who want to join a high-performing team committed to working together to accomplish our mission and uphold our values of People First, Unmatched Expertise, and Integrity Always. The Scheduling Paralegal will manage a caseload of 75-100 personal injury cases, with a primary focus on scheduling hearings, trials, depositions, and mediations. This role involves coordinating client meetings, drafting correspondence, maintaining accurate case notes in Filevine, and managing attorney calendars to ensure seamless case progression. The ideal candidate will be highly organized, detail-oriented, and able to thrive in a fast-paced, high-volume legal environment.

Key Responsibilities:

• Effectively manage a case load of 75 – 100 cases
• Schedule hearings, trials, depositions, and mediations
• Schedule client meetings including discovery meetings, deposition prep, and trial prep
• Maintain case notes regarding scheduling in case management program (Filevine)
• Accurately manage attorney’s calendar
• Verify and confirm attorney’s appointments daily
• Draft deposition notices, hearing notices, and scheduling orders
• Prepare client letters, supplemental demand letters, and misc. correspondence

Qualifications:

• High School Diploma or GED required
• Proficient in personal injury law involving motor vehicle accidents
• Excellent time management, multi-tasking, and critical thinking skills
• Detail oriented with exceptional written and verbal communication skills
• Previous experience working in a fast-paced high-volume environment
• Minimum of 2 yrs. (5 preferred) working in high volume personal injury case litigation
• Proficient in Microsoft Office, Outlook, Adobe, and Case Management (Filevine)
• Working knowledge of common deadlines and protocols of personal injury litigation
• Professional appearance and behavior
• Ability to work overtime as required in order to timely accomplish work expectations

Physical Requirements:

• Office environment with normal business hours necessary to satisfactorily perform job functions.
• Stationary Position – Must be able to remain in a stationary position up to 50% of the time.
• Move or Traverse – This position needs to occasionally move about inside the office to access file cabinets, meeting rooms, office machinery such as a copy machine/printer. May occasionally ascends/descends the stairs to get to other floors, cafeteria and parking area.
• Dexterity – constantly operates a computer and other office machinery such as a copy machine/printer.
• Move, Transport, Position, Put, Install, Remove - Occasionally moves supplies weighing up to 10 pounds for various presentation and event needs.
• Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information - The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
• Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess - The ability to observe details at close range (within a few feet of the observer).

Benefits and Perks:

• Company paid Life and AD&D Insurance
• Company Paid STD (with no waiting period)
• Option to purchase additional Life and AD&D Insurance
• Voluntary LTD, Critical Illness, Accident, and Hospital Indemnity Coverage
• 401(k) with company contributions
• Paid Time Off
• Tuition Reimbursement

Disclaimer: Please note that this job description is subject to change with or without prior notice, and that reasonable accommodation may be requested to perform the essential functions of the job.