Scheduling Manager

Nichols College; Dudley (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Tuition Reimbursement

Life, Accident and Disability

Retirement with Company Match

Paid Time Off

Job summary

The Freeman Company in Las Vegas, NV is seeking a Scheduling Manager to staff events, coordinate labor, and enforce labor policies while controlling costs. This full-time, hybrid role requires 2-3 in-office/show-site days weekly and travel of 25-50%.

A Bachelor’s degree and at least 3 years in event production with union labor experience are required. You will recruit and qualify AV technicians, manage show-site labor, oversee vendor and union contracts, and collaborate with Sales and Operations

Qualifications

• Bachelor’s degree or equivalent work experience.
• Minimum 3 years of event production and operations experience.
• Labor or staffing coordination experience preferred.
• Experience with unions and labor contracts required.
• Proficient in payroll systems and payments to employees and contractors.

Responsibilities

• Staff all event positions including local, union, or vendor labor.
• Manage show-site casual and union labor activities.
• Act as labor subject matter expert for assigned cities or regions.
• Advise on labor policies for assigned cities or regions.
• Develop and oversee best-practices procedures and ensure compliance.
• Ensure labor is utilized cost-effectively while adhering to rules.
• Maintain proper labor documentation on show sites.
• Recruit and qualify new AV technicians.
• Review union and vendor contracts for regions.
• Collaborate with Sales and Operations on labor specifications.

Skills

Event staffing

Labor coordination

Union labor

Payroll awareness

Microsoft Excel

Google Sheets

Education

Bachelor’s Degree

Equivalent work experience

Tools

Microsoft Office Suite

Excel

Google Sheets

Job description

and the job listing Expires on October 1, 2026

Full-Time Job International Business, International Business

The Freeman Company is a global leader in events, on a mission to redefine live for a new era. With a data-driven approach and the industry’s largest network of experts, The Freeman Company’s insights shape exhibitions, exhibits, and events that drive audiences to action. The integrated full-service solutions leverage a 99-year legacy in event management as well as new technologies to deliver moments that matter.

Summary

The Scheduling Manager is responsible for the staffing and scheduling of necessary and appropriate staff to events while managing labor coordination process to ensure appropriate labor requirements and arrangements are made for all assigned events and established protocols are communicated and followed. This fast-paced and challenging role requires successfully managing competing priorities and timelines.

This position will support our Labor Scheduling team. It is eligible to work a hybrid schedule, generally requiring work in-office and/or show-site 2-3 days per week. This position is based out of Las Vegas, NV.

• Responsible for staffing all positions for events including local labor, union labor, or vendor labor.
• Manages show site casual labor and union labor activities.
• Acts as labor subject matter expert for assigned cities or regions.
• Advises and participates in the creation of labor policies for assigned cities or regions.
• Recommends and participates in developing best-practices procedures and overseeing these are followed.
• Ensures efficient utilization of show site labor in a cost-effective manner while adhering to union work rules and vendor agreements.
• Ensures proper labor documentation requirements are communicated and maintained on show site.
• Ensures qualified show personnel are assigned.
• Assists with event labor budgeting as requested.
• Communicates with Sales and Operations to clarify labor requirements and acts as liaison between Sales and Operations on labor specifications.
• Ensures city profiles are current and correct with current vendor and union labor rates and jurisdictions.
• Assists management in labor relations and contract administration.
• Recruits and qualifies new AV technicians.
• Reviews union and vendor contracts relevant to assigned cities or regions.
• Performs other duties as assigned.

Education & Experience

• Bachelor’s Degree (B.A. or B.S.) or equivalent work experience.
• Working knowledge of relevant labor laws (FMLA, ACA, ADA, FLSA, etc.).
• Minimum 3 years of event production and operations experience.
• Labor or staffing coordination experience preferred.
• Thorough understanding of payroll systems and methods of payments to employees and contractors.
• Minimum two years supervisory experience.
• Experience working with unions and interpreting labor contract language is required.
• Working knowledge of Audio, Video, Lighting, Rigging and Scenic labor requirements.
• Proficient in Microsoft Office Suite; expert in Microsoft Excel and Google Sheets.

Travel Requirements

Travel 25% to 50%

What We Offer

The Freeman Company provides benefits that aim to empower our people and their families to thrive mentally, physically, and financially. These are a handful of the types of programs and benefits our full-time people may be eligible for. There may be some variances in specific benefits across regions.

• Tuition Reimbursement.
• Life, Accident and Disability.
• Retirement with Company Match.
• Paid Time Off.
• Salary range of $60,000-$75,000 annually, based upon experience.
• Eligible for an annual bonus of up to 5% of the base salary.

Diversity Commitment

At The Freeman Company, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status and other characteristic protected by federal, state or local laws.