Scheduling Manager

hcaoa-careers; Bolingbrook (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k)

Bonus based on performance

Health insurance

Paid time off

Training & development

Job summary

Senior Helpers of Bolingbrook & Southwest Suburbs is seeking an experienced Scheduling Manager to coordinate care for seniors. You will match caregivers with clients based on skills, preferences, and availability, and build schedules that ensure reliable, high-quality care.

In a fast-paced environment, you’ll resolve last-minute changes, maintain relationships with families and staff, and work with Client Services and Recruitment to keep staffing levels balanced.

Qualifications

• 1–3 years of scheduling/healthcare coordination experience.
• Strong organizational and time-management skills.
• Excellent customer service and communication abilities.
• Ability to stay calm and professional in a fast-paced environment.
• Experience using scheduling software and Microsoft Office.
• High school diploma or GED required.
• Ability to pass a criminal background check.

Responsibilities

• Match caregivers with clients based on skills, personality, availability, and client needs.
• Build and maintain schedules that ensure reliable, high-quality care.
• Quickly resolve call-offs, emergencies, and last-minute scheduling changes.
• Maintain relationships with caregivers, clients, and families through proactive communication.
• Coordinate staffing for new client starts and schedule changes.
• Work with Client Services, Recruiting, and Leadership to ensure appropriate staffing levels.
• Monitor caregiver availability, overtime, and schedule efficiency.
• Track attendance, scheduling trends, and service delivery improvements.
• Review scheduling records within WellSky or other scheduling software.
• Participate in the rotating on-call schedule for after-hours scheduling support.

Skills

Scheduling experience

Organizational skills

Communication

Problem solving

Multi-tasking

Microsoft Office

Education

High school diploma or GED

Tools

WellSky

Job description

Benefits:

• 401(k)
• Bonus based on performance
• Health insurance
• Paid time off
• Training & development

The Right Caregiver. The Right Client. Every Time.

At Senior Helpers, scheduling is more than filling shifts—it's about changing lives.

We're looking for an experienced Scheduling Manager who thrives in a fast-paced environment and enjoys solving puzzles, building relationships, and creating schedules that work for both our clients and caregivers.

This role is ideal for someone who can stay calm under pressure, think several steps ahead, and communicate with confidence. Every decision you make directly impacts the quality of care our seniors receive and the success of our caregiving team.

If you enjoy multitasking, solving problems, and making a real difference every day, we want to hear from you.

What You'll Do

• Match caregivers with clients based on skills, personality, availability, and client needs.
• Build and maintain schedules that ensure every client receives reliable, high-quality care.
• Quickly resolve call-offs, emergencies, and last-minute scheduling changes.
• Maintain strong relationships with caregivers, clients, and families through proactive communication.
• Coordinate staffing for new client starts and schedule changes.
• Work closely with Client Services, Recruiting, and Leadership to ensure appropriate staffing levels.
• Monitor caregiver availability, overtime, and schedule efficiency.
• Track attendance, missed visits, and scheduling trends to improve service delivery.
• Review and maintain accurate scheduling records within WellSky or other scheduling software.
• Participate in the agency's rotating on-call schedule to provide after-hours scheduling support.

What We're Looking For

Required Qualifications

• 1–3 years of scheduling, staffing, workforce management, logistics, dispatch, healthcare coordination, or home care experience is required.
• Exceptional organizational and time-management skills.
• Strong problem-solving and decision-making abilities.
• Ability to remain calm and professional in a fast-paced, constantly changing environment.
• Outstanding customer service and communication skills.
• Comfortable managing multiple priorities simultaneously.
• Experience using scheduling software and Microsoft Office.
• High school diploma or GED required.
• Ability to pass a criminal background check.

Preferred Qualifications

• Home care, healthcare staffing, or senior living experience.
• Experience with WellSky or similar scheduling software.
• Bilingual candidates are encouraged to apply.

Why Join Senior Helpers?

At Senior Helpers, you'll join one of the nation's leading home care providers with a mission to help seniors age safely and independently at home.

We offer:

• Competitive pay
• Paid training
• Career advancement opportunities
• Supportive leadership team
• Collaborative office culture
• Meaningful work that positively impacts seniors, families, and caregivers every day

Who Succeeds in This Role?

• Calm under pressure.
• Excellent communicators.
• Organized and detail-oriented.
• Natural problem solvers.
• Customer-focused.
• Able to think ahead and adapt quickly when plans change.
• Passionate about helping both caregivers and clients succeed.

If you're looking for a career where every day is different, your work truly matters, and your ability to solve problems makes a difference in people's lives, apply today!

Senior Helpers of Bolingbrook & Southwest Suburbs is an Equal Opportunity Employer.