Scheduling Lead Coordinator

Wexner Medical Center; Columbus (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Ohio State University Medical Center is seeking a Scheduling Lead Coordinator to manage physician appointment scheduling, pre-registration, and data collection for accurate billing. The role requires coordinating with physicians, medical secretaries, and staff to provide top-level service in a fast-paced environment.

The position emphasizes accurate information delivery, system reporting, and seamless interaction across scheduling product lines while maintaining a high standard of customer

Qualifications

• High School Diploma or GED.
• PC knowledge; strong interpersonal, verbal and written communication.
• Certification or vocational training may be required.
• Associate degree in relevant field may be preferred.
• 4 years of relevant experience required; 6+ years preferred.

Responsibilities

• Provide accurate information on physicians, services and procedures; schedule appointments.
• Coordinate scheduling and pre-registration needs; support callers and physicians in one call.
• Generate reports and use system tools to monitor referrals, access and wait times.
• Collaborate with physicians and staff to resolve issues and improve service.
• Ensure data collection supports billing and revenue cycle processes.

Skills

Customer service

Interpersonal communication

Medical terminology

ICD-9 coding knowledge

Databases for reporting

Education

Associate degree in relevant field

Tools

Databases

Job description

Scope of Position

The Ohio State University Medical Center is committed to improving access and service to customers. The Scheduling Lead Coordinator functions as an integral member of the health care team to reflect a culture of cooperation, enthusiasm and mutual respect. This position ensures access to OSUMC physicians and services and coordinates and supports the functions of integrated access services as well as ensures proper data collection/support for an accurate bill. Additionally, the Patient Access Lead is the product line/service line knowledge expert for product and/or is proficient in scheduling across all scheduling product lines. In addition, the lead is proficient in performing the pre-registration process at the point of scheduling.

Position Summary

The Scheduling Lead Coordinator is an expert in product or service line area (i.e. physician appt. scheduling, OR/admission, radiology outpatient procedures, full service cardiology scheduling). Responsible for providing consumers (physicians and patients) with accurate, up-to-date information regarding their physicians products, services and general procedures, as well as maintaining software to ensure accuracy of same information. Schedule first time appointments and/or other appointments as assigned. Assures accurate information is gathered to support clinical and financial needs. Provides support to physicians and consumer by coordinating their requests and satisfying their needs in one phone call. Solves routine and complex customer problems. Communicates regularly with physicians, medical secretaries and staff within the product/service line to ensure customer and department staff needs are met. Displays the highest level of customer service, attentiveness and consideration possible in all cases. Uses integrated health information systems and telecommunication technology and customer service skills to facilitate customer interactions such that the customer experiences the Medical Center and its entities as an accessible, coordinated and seamless entity. Generates system reports and utilizes system reporting tools to demonstrate product line success and/or lack of relative to referrals, access, appointments, wait times. Presents product line/service line information to key audiences such as service line physicians, and other audiences as assigned. Collaborates with these same audiences as necessary for problem resolution.

Minimum Qualifications

High School Diploma or GED. PC knowledge and interpersonal, verbal and written communication. Certification or vocational training may be required. Associate degree in relevant field may be preferred. 4 years of relevant experience required. 6 or more years of relevant experience preferred.

Medical terminology, ICD-9 diagnosis coding and third party reimbursement experience a plus. Demonstrated ability to work in multiple Databases for management and reporting. Ability to work in self-directed manner while interacting with consumers, physicians and all medical center faculty and staff. Familiarity with OSUMC and its entities preferred.

Career Roadmap

FUNCTION: Finance

SUB-FUNCTION: Revenue Cycle - Scheduling

CAREER BAND: Individual Contributor - Technical

CAREER LEVEL: T4

Thank you for your interest in working at Ohio State.

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.