Scheduling Coordinator Nursing Department

UHS; Bowling Green (KY); Hybrid; USD 36,000 - 54,000; Full time

Job summary

Rivendell Behavioral Health Hospital in Bowling Green, KY seeks a Scheduling Coordinator to collaborate with Nursing leadership to meet staffing needs. You will fill vacancies, post schedules in advance, and maintain appropriate staff-to-patient ratios across units.

The role requires organizing skills, clear communication, and the ability to work with diverse teams; experience with staffing systems is helpful. This position supports patient care operations within a behavioral health facility.

Qualifications

• Education: At least 45 credit hours (3 semesters) completed in continuing undergraduate study in Psychology, Sociology, Nursing, Counseling or related field or completion of a related vocational/technical degree program plus one year recent related experience
• Training and Experience: Organizational skills; ability to maintain/update computerized staffing schedule; strong communication; ability to work with others
• Knowledge Required: Clear writing; respectful communications; potential exposure to patients with aggressive behavior

Responsibilities

• Prepares work schedules and assignments for Mental Health Associates and RN staff as required by leadership
• Receives scheduling requests from staff, including PTO and sick leave requests
• Updates master schedule and communicates vacancies to leadership and HR
• Ensures all staff vacancies are filled on all units and communicates issues promptly
• Keeps attendance and tardiness records and notifies supervisors of policy breaches
• Completes timesheets daily and coordinates with Payroll
• Provides direct care to patients as needed and maintains certifications
• Completes Patient Satisfaction Surveys with management and staff for timely data entry
• Adheres to safety policies and participates in hospital safety trainings
• Follows hospital policies and procedures
• Reports accidents promptly and documents corrective actions

Education

45 credit hours completed in psychology/sociology/nursing/counseling or related field

Job description

Responsibilities

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (NYSE: UHS) has built an impressive record of achievement and performance, growing since its inception into a Fortune 500® corporation. Headquartered in King of Prussia, PA, UHS has 101,500 employees. Through its subsidiaries, UHS operates 29 acute care inpatient facilities, 346 behavioral health inpatient facilities and 168 outpatient and other facilities in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom.

About Rivendell

Rivendell is a 149 inpatient psychiatric hospital located in the heart of Bowling Green, KY on a 49 acre campus. At Rivendell Behavioral Health Hospital, children who are in crisis receive psychiatric care. Teens suffering from depression, disabling anxiety, feelings of hopelessness or suicide can learn new ways to cope. Teens and adults suffering from chemical dependency and substance abuse can get help.

POSITION SUMMARY

The Scheduling Coordinator consults with Director of Nursing, Program Managers and Nurse Managers to accommodate unit staffing needs. Fills staff vacancies and posts schedules in advance maintaining appropriate staff to patient ratios. Completes staffing reports.

QUALIFICATIONS

Education: At least 45 credit hours (3 semesters) completed in continuing undergraduate study in Psychology, Sociology, Nursing, Counseling or related field or completion of a related vocational/technical degree program plus one year recent related experience

Training and Experience: Certain skills and experiences may serve as meeting position requirements with managerial approval. Must have demonstrated organizational skills and have the ability to maintain/update computerized staffing schedule. Must also possess excellent communication skills and have the ability to work effectively with others.

Knowledge Required: Must be able to communicate clearly and legibly in writing. Must maintain respectful communications with all persons in the performance of job responsibilities. May be exposed to patients who exhibit aggressive behavior.

MAJOR DUTIES AND RESPONSIBILITIES

1. Prepares work schedules and assignments for Mental Health Associates and RN staff as required by Director of Nursing, Program Managers, and Nurse Managers.
2. Receives scheduling requests from staff, including PTO and sick leave requests.
3. Updates master schedule as needed and communicates staffing vacancies to Director of Nursing, Program Managers, Nurse Manager and Human Resources Director.
4. Ensures for filling all staff vacancies on all units and communicating staff scheduling issues immediatley with Program Managers.
5. Completes records in attendance and tardiness and notifies supervisors of any break of policy on a weekly basis.
6. Completes variance and time sheets daily. Works closely with Payroll Coordinator to ensure timesheets are submitted correctly and in a timely fashion.
7. Provides direct care to patients as needed and maintains certifications and trainings to remain compliant.
8. Completes Patient Satisfaction Surveys, working in conjunction with management and other staff to ensure surveys are completed in timely manner and data entry is accurate and timely.
9. Will adhere to all safety policies and safe work practice.
10. Will attend hospital safety trainings.
11. Will adhere to all hospital policies and procedures.
12. Report all accidents immediately and provide effective timely corrective action on all accidents.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.