Scheduling Coordinator - Lake Mary, FL

Valor-Environmental; Town of Florida (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Valor Environmental is seeking a dynamic Scheduling Coordinator to join our Lake Mary, FL team. You will coordinate daily and weekly maintenance schedules for field crews, maintain client communications, and ensure accurate data entry and record keeping.

Responsibilities include reviewing Work Orders, processing purchase orders, and using NetSuite, Google Docs, and routing tools to keep projects on schedule. A.A./AS degree and at least 2 years in an admin role are preferred.

Qualifications

• AA or AS degree or equivalent experience.
• 2 years minimum experience in a multi-tasking administrative role.
• Proficient in Microsoft Office/Excel and Outlook.
• Google Docs, Streets & Trips (Routing), NetSuite and/or other Accounting software Knowledge is a plus.

Responsibilities

• Maintain constant communication with internal managers, field services managers, and clients
• Schedule and coordinate daily/weekly maintenance for the field crews in designated regions
• Receive, input, and retain all records of Environmental Field Services (EFS) work
• Accurate and timely review of Work Quality Sheets including approvals all related data entry
• Assist Field Services Managers and field crews in the training and tracking of Work Quality Sheets to ensure they are accurate records and submitted on time on a daily basis
• Keep accurate records of proposals for designated region
• Ensure pricing is correct for billing purposes including fee schedules
• Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work performed
• Utilize NetSuite for client information management and the submittal of Valor Purchase Orders
• Other tasks and duties may be assigned as needed

Skills

Multitasking

Administrative support

Communication

Education

AA or AS degree or equivalent experience

Tools

Microsoft Office/Excel and Outlook

Google Docs

NetSuite

Streets & Trips

Job description

Description

Scheduling Coordinator - Lake Mary, FL

Valor Environmental is seeking a dynamic and talented Scheduling Coordinator to join our team! Our client-focused firm has a strong culture rooted in trust, integrity, professionalism and excellence. We are committed to providing clients with cutting-edge consultation and innovative environmental, safety, quality assurance, and energy solutions that improve lives. You'll find that our team consists of talented, dedicated people who share our enthusiasm for the outdoors and our sense of pride!

Responsibilities

• Maintain constant communication with internal managers, field services managers, and clients
• Schedule and coordinate daily/weekly maintenance for the field crews in designated regions
• Receive, input, and retain all records of Environmental Field Services (EFS) work
• Accurate and timely review of Work Quality Sheets including approvals all related data entry
• Assist Field Services Managers and field crews in the training and tracking of Work Quality Sheets to ensure they are accurate records and submitted on time on a daily basis
• Keep accurate records of proposals for designated region
• Ensure pricing is correct for billing purposes including fee schedules
• Interface with the field to coordinate and confirm client Purchase Orders are assigned prior to work performed
• Utilize NetSuite for client information management and the submittal of Valor Purchase Orders
• Other tasks and duties may be assigned as needed

Requirements

• AA or AS degree or equivalent experience
• 2 years minimum experience working in a multi-tasking administrative role
• Proficient in Microsoft Office/Excel and Outlook
• Google Docs, Streets & Trips (Routing), NetSuite and/or other Accounting software Knowledge is a plus

Requirements

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to reach with hands and arms and climb or balance. Specific vision abilities required by this job include close vision.