Scheduling Coordinator Contract $24/hr

AdventHealth; Orange City (FL); On-site; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical/Dental/Vision

PTO from Day One

403b Retirement Plan

Parental Leave

Career Development

Well-being Resources

Mental Health Support

Pet Benefits

Job summary

AdventHealth in Orange City, FL is seeking an adaptable administrative support professional to join our team. You will coordinate meetings, manage travel and prepare reports, while handling confidential information with discretion.

The role requires strong MS Office skills, filing, and the ability to work independently and as part of a cross-functional team. On-site with potential remote arrangements after training, offering guaranteed hours and a path to permanent staff.

Qualifications

• MS Office proficiency (Outlook/Word/Excel) required or preferred
• Filing skills required
• Knowledge of office equipment (fax, copier, printer, etc.) required
• Ability to grasp complex situations quickly
• Ability to work independently and as part of a team
• Strong communication with all staff levels required
• Must pass AdventHealth clerical skills test
• Able to excel in deadline-driven environments (preferred)
• Experience with AdventHealth main systems preferred

Responsibilities

• Schedules and coordinates meetings, appointments, and travel for leaders and staff
• Prepares, edits, and distributes reports, agendas, minutes, and documents
• Manages confidential information with discretion
• Provides logistical support for meetings (facilities, catering, tech)
• Maintains electronic and paper filing systems
• Maintains contact lists and directories for department
• Onboards new employees within department
• Gathers and assists with special projects as directed by leadership

Skills

MS Office Suite

Filing skills

Office equipment

Complex situations

Independent & team work

Communication

Clerical skills test

Deadline-driven environment

AdventHealth systems

Education

Associate degree preferred

High school diploma required

Tools

Microsoft Outlook

Word

Excel

Job description

Our Promise To You:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance


• Paid Time Off from Day One


• 403-B Retirement Plan


• 4 Weeks 100% Paid Parental Leave


• Career Development


• Whole Person Well-being Resources


• Mental Health Resources and Support


• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

1055 SAXON BLVD

City:

ORANGE CITY

State:

Florida

Postal Code:

32763

Job Description:

All the benefits and perks you need for you and your family:

• Flexible contract assignments available


• Travel Assignments directly with AdventHealth, no 3rd party agency involved


• Extension or new assignment assistance within our system


• Easily convert to permanent staff member if interested


• Guaranteed Hours


• Competitive Premium Pay Rate


• Be a part of the team as an AdventHealth Employee


• No housing or travel stipends

Schedule: 40 hours per week, On site with possibility of remote after training

Pay: $24/hr

Our Promise To You:

• AdventHealth StaffFlex nurses are valued team members of AdventHealth who also want the flexibility to work contract assignments at one facility or float within multiple hospitals in 9 states. A perfect fit for individuals who want the freedom to travel but believe in our mission, StaffFlex provides team members the opportunity to work across various units and more!

Job Details:

• Schedules and coordinates meetings, appointments, and travel arrangements for leaders and department staff. Prepares, edits, and distributes reports, agendas, letters, meeting minutes, and other documents. Manages confidential information and handles sensitive matters with discretion. Provides logistical support for meetings, including arranging facilities, catering, accommodations, and technical equipment. Organizes and maintains electronic and paper filing systems for records, correspondence, and other materials. Communicates effectively with staff, leadership, outside callers, and visitors. Assists with special projects and assignments as directed by leadership. Monitors and orders office supplies to ensure the department is well-stocked. Coordinates and supports the onboarding process for new employees within the department. Maintains up-to-date contact lists and directories for the department. Provides administrative support to ensure efficient operation of the office. Other duties as assigned.

Knowledge, Skills, and Abilities:

• Computer skills: MS Office Suite (Outlook, Word, Excel, Publisher, PowerPoint, etc), Internet and other research tools, word-processing and databases [Required]


• Filing skills [Required]


• Knowledge of office equipment use: fax, copier, printer, scanner, binding machine, blackberry, LCD monitors, multi-line phone system, etc. [Required]


• Ability to easily grasp complex situations [Required]


• Ability to work independently and as a team member, as well as accept direction [Required]


• Ability to communicate appropriately with all levels of staff and guests [Required]


• Ability to pass AdventHealth standard clerical skills test [Required]


• Ability to excel in deadline-driven, high-volume environments [Preferred]


• Knowledge and use of AdventHealth main [Preferred]

Education:

• Associate [Preferred]


• High School Grad or Equiv [Required]

Field Of Study:

• Associate or 3+ years’ experience

Work Experience:

• 2+ experience in a secretarial role [Required]


• 3+ experience [Preferred]


• Windows Applications: Microsoft Outlook and other office applications, such as, Word and Excel as needed by the department [Required]

Additional Information:

• N/A

Licenses And Certifications:

• N/A

Physical Requirements:

Physical Requirements - https://tinyurl.com/23km2677

Pay Range:

$15.00 - $130.00

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.