Scheduling Coordinator (33052)

Network Medical Review Co.; Town of Brookfield (WI); On-site; USD 30,000 - 33,000; Full time

Job summary

ExamWorks in Brookfield, WI is seeking a Scheduling Coordinator to manage appointment scheduling for clients, physicians and examinees. The role ensures provider location requirements are met and ancillary services are arranged, with a Monday–Friday schedule from 8:30am to 5pm EST.

The position offers competitive hourly pay of $22–$24 and is based at 250 N. Patrick Blvd., Brookfield, WI 53045, with responsibilities spanning communication, records handling and coordinating related services.

Qualifications

• High school diploma or equivalent.
• Minimum of one year related experience; or equivalent training.
• Experience in a medical office preferred.
• Demonstrates exceptional communication skills.
• Ability to handle multiple calls and prioritize tasks.

Responsibilities

• Schedule examinations and confirm appointment dates and times with physicians’ offices.
• Communicate with clients regarding scheduling, CVs, changes, and records receipt.
• Prepare and send exam notification letters daily.
• Coordinate ancillary services such as interpretation or site rentals as needed.
• Arrange lodging and transportation for out-of-town examinees.
• Process mail, deliveries, and shipments as needed.

Skills

Multi-line phone

Communication

Typing 35 WPM

Time management

Confidentiality

Independent work

Education

High school diploma

Job description

# Scheduling Coordinator (33052)Brookfield, WI 53045; Madison, WI 53713## OverviewSalary Range$22.00 - $24.00 HourlyPosition TypeFull TimeTravel PercentageNone## Description**ExamWorks i**s looking for a **Scheduling Coordinator** to join our team! The Scheduling Coordinator is responsible to schedule and coordinate appointments with clients, physicians and examinees. This position ensures that client specific requirements for provider specialty and location are met, and that all ancillary services are arranged.**Role Highlights:*** **Full-time** position: Monday-Friday, 8:30am to 5pm EST* **Competitive pay**: $22 to $24 per hour* **Location:**250 N. Patrick Blvd., Suite 170, Brookfield, WI 53045**Duties and Responsibilities Include:*** Schedule examinations through the system database.* Schedule and confirm appointment dates and times with physicians’ offices.* Communicate with clients regarding appointment scheduling, physician CV’s, appointment changes, no shows, cancellations, and receipt of medical records and/or images.* Confirm receipt of records for record review referrals.* Prepare and send exam notification letters daily.* Communicate with physicians, clients and or examinees.* Submit client invoice and/or issues to accounting if charges are incurred.* Ensure prompt pre-payment for services issued when required.* Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.* Respond to requests for report status and/or information.* Provide support to other offices as needed.* Arrange lodging and or transportation for out-of-town examinees.* Process mail, deliveries and shipments as needed.* Participate in various educational and or training activities as required.* Perform other duties as assigned.## Qualifications**Education and/or Experience** * High school diploma or equivalent required.* A minimum of one year related experience; or equivalent combination of training and experience.* Experience in a medical office preferred.**QUALIFICATIONS*** Ability to consistently handle multiple phone lines with heavy call volume.* Ability to operate computer, fax, copier, scanner, and telephone.* Must be able to type a minimum of 35 W.P.M.* Ability to follow instructions and respond to upper managements’ directions accurately.* Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.* Must demonstrate exceptional communication skills.* Must be able to work independently, prioritize work activities and use time efficiently.* Must be able to maintain confidentiality.* Must be able to demonstrate and promote a positive team -oriented environment.* Must be able to stay focused and concentrate under normal or heavy distractions.* Must be able to work well under pressure and or stressful conditions.---**ExamWorks** is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.**ExamWorks**offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws