Scheduling Coordinator (33052)

ExamWorks, Inc.; Madison (WI); On-site; USD 30,000 - 33,000; Full time

Benefits offered by this job

Medical, Vision, Dental

Paid time off

401k

Job summary

ExamWorks, Inc. in Brookfield, WI is seeking a Scheduling Coordinator to join our team.

The role schedules examinations, coordinates appointments with clients, physicians, and examinees, and ensures provider specialties and locations meet client requirements. This full-time position runs Monday–Friday, 8:30am–5pm EST, pays $22–$24 per hour, and involves arranging ancillary services, confirming appointments, handling records, and supporting multiple offices.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year related experience; medical office experience preferred.

Responsibilities

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding appointment scheduling, physician CVs, appointment changes, no shows, cancellations, and receipt of medical records/images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Coordinate ancillary services (interpretation, chaperones, transportation, site rentals).
• Arrange lodging and/or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.

Skills

Phone multitasking

Office equipment proficiency

Typing 35 WPM

Confidentiality

Independent work

Attention to detail

Team player

Work under pressure

Education

High school diploma or equivalent

Tools

Computer

Fax machine

Copier/Scanner

Telephone system

Office software (Microsoft Office)

Job description

ExamWorks is looking for a Scheduling Coordinator to join our team!

The Scheduling Coordinator is responsible to schedule and coordinate appointments with clients, physicians and examinees. This position ensures that client specific requirements for provider specialty and location are met, and that all ancillary services are arranged.

Role Highlights:

• Full-time position: Monday-Friday, 8:30am to 5pm EST
• Competitive pay: $22 to $24 per hour
• Location: 250 N. Patrick Blvd., Suite 170, Brookfield, WI 53045

Duties and Responsibilities Include:

• Schedule examinations through the system database.
• Schedule and confirm appointment dates and times with physicians' offices.
• Communicate with clients regarding appointment scheduling, physician CV's, appointment changes, no shows, cancellations, and receipt of medical records and/or images.
• Confirm receipt of records for record review referrals.
• Prepare and send exam notification letters daily.
• Communicate with physicians, clients and or examinees.
• Submit client invoice and/or issues to accounting if charges are incurred.
• Ensure prompt pre-payment for services issued when required.
• Coordinate ancillary services such as interpretation, chaperones, transportation, and or exam site rentals when needed.
• Respond to requests for report status and/or information.
• Provide support to other offices as needed.
• Arrange lodging and or transportation for out-of-town examinees.
• Process mail, deliveries and shipments as needed.
• Participate in various educational and or training activities as required.
• Perform other duties as assigned.

Qualifications

Education and/or Experience

• High school diploma or equivalent required.
• A minimum of one year related experience; or equivalent combination of training and experience.
• Experience in a medical office preferred.

QUALIFICATIONS

• Ability to consistently handle multiple phone lines with heavy call volume.
• Ability to operate computer, fax, copier, scanner, and telephone.
• Must be able to type a minimum of 35 W.P.M.
• Ability to follow instructions and respond to upper managements' directions accurately.
• Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met.
• Must be able to work independently, prioritize work activities and use time efficiently.
• Must be able to maintain confidentiality.
• Must be able to demonstrate and promote a positive team -oriented environment.
• Must be able to stay focused and concentrate under normal or heavy distractions.
• Must be able to work well under pressure and or stressful conditions.

ExamWorks is a leading provider of innovative healthcare services including independent medical examinations, peer reviews, bill reviews, Medicare compliance, case management, record retrieval, document management and related services. Our clients include property and casualty insurance carriers, law firms, third-party claim administrators and government agencies that use independent services to confirm the veracity of claims by sick or injured individuals under automotive, disability, liability and workers' compensation insurance coverages.

ExamWorks offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws