Scheduling Coordinator

Paycom - ATS; Wilmington, Castle Hayne (NC, NC); On-site; USD 28,000 - 38,000; Full time

Job summary

Paycom - ATS in Wilmington, NC is seeking a detail-oriented Scheduling Administrator to handle residential scheduling tasks, vendor and field liaison, PO processing, and general administrative support.

The role requires strong communication, basic math, data entry experience, and teamwork to ensure accurate material ordering and timely project updates for builders and crews.

Qualifications

• Excellent communication skills and ability to follow directions.
• Ability to understand basic mathematical principles.
• Excellent team player with strong attention to detail.

Responsibilities

• Retrieves and maintains builder schedules from portal information, emails, and calls.
• Calculates materials required and maintains related selections and options.
• Orders materials and tracks through appropriate software.
• Serves as liaison between crews and builders regarding daily installs.
• Collates project documents and collaborates with Field Supervisors.
• Works with Warehouse Manager to order materials, ensuring cost and quality.
• Tracks and records information related to specific jobs, communities, or builders.
• Other duties as assigned.

Skills

Communication skills

Math literacy

Team player

Attention to detail

Education

High school diploma/GED

Data entry experience

Job description

Job Details:

Job Location: Wilmington NC - Castle Hayne, NC 28429, Job Category: Construction, Job Summary: Completes all aspects of residential scheduling, including but not limited to communicating with vendors and field supervisors, customer service, processing purchase orders and assisting the department in all administrative capacities.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Essential Duties and Responsibilities:

• Retrieves and maintains all builder schedules from trade portal information, emails and phone calls for residential installations.


• Complies a file containing information related to selections, elevations, colors and additional options, and calculates the amount of materials required to complete the job.


• Orders all materials and tracks all materials through appropriate software.


• May serve as liaison between crews and builders regarding daily installs.


• Collates project documents and works directly with all Field Supervisors.


• Works with Warehouse Manager to order materials that are needed, ensuring that the lowest price and best quality product is purchased.


• Track and record information as relevant to specific jobs, communities or builders.


• Other duties as assigned.

Qualifications: Required Skills/Abilities:

• Excellent communication skills, and the ability to follow directions.


• Ability to understand basic mathematical principles.


• Excellent team player.


• Excellent attention to detail.

Education and Experience:

• High school diploma or general education degree (GED).


• 12+ months of data entry experience preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.


• Ability to stand, walk, bend and perform some travel.


• Light to moderate lifting up to 15 pounds, pushing and pulling abilities.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities, as these may change, and/or new ones may be assigned at any time with or without notice.

\"We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.\"