Scheduling Coordinator

Allina Health; United States; On-site; USD 30,000 - 41,000; Part time

Benefits offered by this job

Medical/Dental

PTO/Time Away

Retirement plans

Life Insurance

Disability

Job summary

Allina Health is seeking a detail‑oriented patient services assistant to manage scheduling, registration and insurance processing in a 0.5 FTE day/evening setting. The role supports weekday and weekend coverage, ensuring accurate patient records and smooth clinic operations.

Responsibilities include greeting patients, entering scheduling data, verifying insurance, collecting copays as needed, and maintaining departmental logs.

Qualifications

• Must be 18 years or older with basic qualifications to perform duties.
• Experience in medical offices preferred but not required.
• Proficiency with Windows, Word and Excel is expected.

Responsibilities

• Schedule and register patients accurately.
• Process insurance information and maintain records.
• Answer phones and manage appointment flow.
• Verify demographic and insurance data and update records.
• Print and distribute reports as required.

Skills

Scheduling

Registration

Insurance processing

Customer service

Data entry

Education

High school diploma or GED

Tools

Windows

Word

Excel

Job description

Location Address: 333 Smith Ave N Saint Paul, MN 55102-2344

Date Posted: September 11, 2026

Department: 34006105 Imaging Administration

Shift: Day/Evening (United States of America)

Shift Length: 8 hour shift

Hours Per Week: 20

Union Contract: Non-Union-NCT

Weekend Rotation: Every 3rd

Job Summary: Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details

0.5 FTE (40 hours per two-week pay period) 8/10-hour Day/Evening shifts (Weekdays 11a-7p and 10 hour shift on weekends 7a-5p) Every 3rd weekend

Job Description

• Provides accurate patient scheduling, registration and insurance processing.
• Maintains accurate patient records and department logs as required.
• Principle Responsibilities
• Patient scheduling and registration
• Answers phones promptly and schedules, verifies or re-schedules appointments.
• Collects and enters all required patient scheduling information into system.
• Verifies demographic and insurance information, updates as needed.
• May collect copay and issue a receipt.
• May conduct charge review, collection and entry.
• Assures accurate patient orders are received.
• Instructs patient and staff regarding special instructions and preparation.
• Greets and checks in patients upon arrival.
• Maintain departmental records, reports and files
• Maintain patient records and department logs as required.
• Prints and distributes reports as required.
• May update scheduling procedure manual.
• May be accountable for office supply ordering and stocking.
• Other duties as assigned.

Required Qualifications

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description

Preferred Qualifications

• High school diploma or GED
• Vocational or Technical Training in medical field
• 2 to 5 years of medical office experience, including scheduling and registering, within an automated environment
• Working knowledge of Windows, Word and Excel

Physical Demands

Sedentary: Lifting weight up to 10 lbs. occasionally, negligible weight frequently

Pay Range

Pay Range Pay Range: $22.04 to $30.01 per hour

The pay described reflects the base hiring pay range. Your starting rate would depend on a variety of factors including, but not limited to, your experience, education, and the union agreement (if applicable). Shift, weekend and/or other differentials may be available to increase your pay rate for certain shifts or work. Allina Health is committed to adhering with all applicable local, state and federal minimum wage requirements.

Benefit Summary

Allina Health believes the best way to provide safe and compassionate care for our patients is by nurturing the passion of those who care for them. That’s why we devote extraordinary resources to help you grow and thrive — not only as a professional but also as a whole person. When you join our team, you have access to a wealth of valuable employee benefits that support the total well-being — mind, body, spirit and community — of you and your family members. Allina Health is all in on your well-being. Because well-being means something different to everyone, our award-winning program provides you with the resources you need to help you navigate your personal journey. We are focused on creating an inclusive workplace so everyone can see themselves as part of our care team. Our care teams are as diverse as the communities we serve and proud to be contributing to the mission of a leading health care organization. Our pioneering approach to well-being helps every member of our care team feel a deep sense of connection and joy in their work.

• Medical/Dental
• PTO/Time Away
• Retirement Savings Plans
• Life Insurance
• Short-term/Long-term Disability
• Voluntary Benefits (vision, legal, critical illness)
• Tuition Reimbursement or Continuing Medical Education as applicable
• Student Loan Support
• Benefits to navigate the Federal Public Service Loan Forgiveness Program

Allina Health is a 501(c)(3) eligible employer *Benefit eligibility/offerings are determined by FTE and if you are represented by a union.

People at Allina Health have a career of making a difference in the lives of the millions of patients we see each year at our 90+ clinics, 12 hospitals and through a wide variety of specialty care services in Minnesota and western Wisconsin. We’re a not-for-profit organization committed to enriching your career by providing ongoing training, competitive compensation, support for work-life balance and ways to give back to the communities we serve. Join our team of 27,000+ employees – your career opportunities are limitless!

Diversity creates a healthier atmosphere for our employees, patients, and community. Allina Health is proud to be an Equal Employment Opportunity employer, and will make employment decisions without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

Allina Health complies with federal requirements to verify the employment eligibility of all persons hired to work in the United States. Allina Health is an E-Verify employer. E-Verify is an Internet-based system that compares information from each new employee’s Form I‑9 to records available from the Social Security Administration (SSA) and the Department of Homeland Security (DHS) to confirm work authorization. An E-Verify case must be created no later than the third business day after the employee starts work for pay. All Forms I‑9 must be completed and received by the Office of Human Resources accordingly. For more information, link to: Right to Work Poster (e‑verify.gov) E-Verify Participation Poster English and Spanish