Scheduling Coordinator

Payne & Dolan, Inc.; United States; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive pay

Medical plan

Dental & Vision

Life Insurance

FSA

EAP

Disability coverage

Parental leave

PTO & holidays

Profit sharing

Training programs

Job summary

Walbec Group is seeking a Construction Scheduler in Wisconsin to produce and manage daily project schedules, coordinating crews, equipment, and trucking to keep work on track. You’ll work with the Logistics Manager and field teams to optimize efficiency and cost.

Strong scheduling experience and communication are essential for success. Responsibilities include developing rolling two‑week plans, updating master schedules, and ensuring access to up‑to‑date schedules for supervisors and managers

Qualifications

• Experience scheduling or participating in a logistics environment, preferably in a construction related setting.
• Ability to multi-task and stay organized under pressure.
• Proficient computer skills with Microsoft Office and general software literacy.
• Valid driver's license and satisfactory driving record.
• Clear communication and teamwork with field staff, management and external partners.

Responsibilities

• Produce, manage and communicate daily construction schedules for projects.
• Coordinate equipment, plants and third‑party trucking to optimize schedules.
• Create rolling two‑week schedules and post updates electronically for access.
• Work with transportation teams to ensure efficient moves of heavy equipment.
• Collaborate with project management and superintendents to collect data for cost‑effective scheduling.
• Monitor and coordinate long‑range planning and crew availability.

Skills

Multitasking

Communication

Teamwork

Scheduling experience

Microsoft Office

Education

High School Diploma

Bachelor/Associate/Trade School

Tools

Microsoft Office

Job description

About Walbec Group

Walbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering. With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

Position

Under the direction of the Logistics Manager and Area Management team, the Construction Scheduler will be responsible for producing, managing and communicating daily construction schedules to ensure projects run efficiently.

Responsibilities

• Along with the daily schedule they will coordinate equipment, plants, and third-party trucking in the best interest of Walbec.
• Generating a daily schedule for Crews in southern Wisconsin including labor, materials, and equipment as dictated by superintendents.
• Work with Payne and Dolan transportation to assist in scheduling and ensure the most efficient transport of floating equipment, graders, loaders, rollers, and other heavy equipment moves.
• Create a rolling two-week schedule (updated as changes occur) and create an electronic posting of the updated schedule accessible daily.
• Assist in keeping the master schedule up to date including ling range schedule.
• Work directly with the local project management staff and superintendents to collect project data to ensure an efficient and cost-effective schedule.
• Assist in scheduling, monitoring, and tracking Walbec floating equipment pool.
• Coordinate use and long-range needs with Payne and Dolan superintendents.
• Maintain open lines of communication with Payne and Dolan field/aggregate supervisors, technical services, area managers and project managers to ensure customer satisfaction regarding crew availability and scheduling efficiency.
• Work with Superintendents and Managers in bi-weekly scheduling meetings.
• Create an open working relationship, assist and be a resource to all project managers and superintendents to ensure that all their projects can be completed in a timely & efficient manner.
• Coordinate with the scheduling manager(s) from other Walbec business units for most efficient use of crews and equipment.
• Coordinate traffic control needs, including but not limited to equipment, location, duration and pick up, to assist in efficient planning and scheduling.
• Monitor crew personnel hours of service as requested by Area Management.
• Other related duties as required.

Requirements

• High School Diploma
• Ability to multi-task required
• Proficient computer skills in Microsoft Products
• Valid Driver's License and satisfactory driving record
• Ability to communicate clearly and work effectively with a variety of team members, leadership, and external partners
• Work effectively as part of a team, stay professional under pressure, and consistently act with integrity
• Preferred: Road construction experience
• Bachelors, associates, trade school or equivalent technical training
• Ability to troubleshoot issues, adjust to changing conditions, improve processes, and stay highly organized and detailed focused.
• Experience scheduling or participating in a logistics environment, preferably in a construction related setting

Benefits

• Competitive compensation aligned with industry standards
• Employer Paid Medical Plan with HRA contribution (eligibility requirements)
• Dental, Vision, and Life Insurance
• Flex Spending Account (FSA)
• Employee Assistance Program (EAP)
• Company-paid short and long-term disability coverage
• Paid parental leave
• Generous PTO and paid holidays
• Profit sharing
• Robust Walbec training and professional development program
• Ongoing career growth opportunities

Equal Employment Opportunity

We are an Equal Employment Opportunity (EEO) and Affiliation employer, and it is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state and local laws governing nondiscrimination in employment in each locality in which the Company has employees.

Women and minorities are encouraged to apply!

Walbec Careers

Walbec Careers Craft + Trade Jobs Internships

Walbec Family

Walbec is a family of seven construction and engineering companies—including Payne + Dolan, Northeast Asphalt, Zenith Tech, Parisi, FA Industrial, Premier Concrete, and Construction Resources Management—delivering materials, design, engineering, and construction services throughout the Midwest. Together, we build and improve the infrastructure that supports the places where people live, work, and travel.

Multi-year Milwaukee Business Journal Best Place to Work honoree Best Place to Work by Employ Humanity. Multi-year Best Internship Program by Employ Humanity. Proud partners of the Green Bay Packers and Milwaukee Brewers Walbec is an Equal Opportunity (EEO) and Affiliation Employer. It is our practice to provide equal employment opportunities to all qualified applicants. In addition, it is the policy of the Company to comply with applicable federal, state, and local laws governing nondiscrimination in employment in each locality in which the Company has employees. Women and minorities are encouraged to apply!

Each company brings its own expertise, culture, and career paths, but all are united by a commitment to hard work, continuous improvement, and delivering exceptional results. Together, our team members share knowledge, solve complex challenges, and create opportunities that help people, projects, and communities thrive.