Scheduling Coordinator

CertaSite; United States; On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Education & Certification reimburse.

Referral bonuses starting at 1000 per;

Comprehensive medical plan with dental

401K plan with company match

Generous paid time off

Paid holidays and parental leave

Management opportunities

Community service involvement

Mission-driven company

Growth into new markets

Job summary

CertaSite is seeking a Scheduler to manage the daily flow of field crew activities and coordinate with service managers, office staff, technicians and customers to keep work on track.

You will monitor schedules, allocate field work, handle emergency assignments, and adjust plans in real time in a fast-paced, high-visibility environment. This role offers growth and various employee benefits.

Qualifications

• Associates degree in construction management, logistics, or business-related field. Bachelor's degree preferred.
• Ability to understand standard construction scheduling procedures and practices.
• Strong communication and multitasking abilities in a fast-paced environment.

Responsibilities

• Schedule all field projects after coordination with internal and external departments.
• Ensure crews have sufficient work and flag irregular performance.
• Monitor field productivity, utilization, overtime, and travel time for management reports.

Skills

Scheduling procedures

Multitasking

Communication skills

Independent worker

Office software

Education

Associates degree in construction management

Bachelor's degree preferred

Tools

Office software

Job description

ROLE OVERVIEW

We are looking for a scheduler who will be responsible for managing the flow of activities for field crews This position requires a customer focused mindset and the ability to be on the phones for long periods of time while being able to multitask other priorities for the day This includes monitoring the daily schedule and adjusting the schedule as needed to complete the expected and upcoming work in the short term This individual will also handle all inbound emergency field assignments and other job site related calls before forwarding to the correct internal team member You will collaborate with service managers office staff technicians customers and others to help get work scheduled and completed as seamlessly as possible This is a fast paced and demanding role with high visibility within the company

COMPANY PERKS

• Education & Certification reimbursement program
• Referral bonuses starting at 1000 per referral
• Comprehensive medical plan options including dental and vision401K plan with company match
• Generous paid time off paid holidays and paid parental leave
• Management opportunities
• Company giveaways
• Opportunities for community service and charity involvement
• Work at a mission driven company focused on people
• Continued growth and expansion into new markets and products and services

WHAT YOU WILL BE DOING

• Schedule all field projects for upcoming jobs after communication and collaboration with various internal and external departments
• Ensure field crews have an appropriate amount of work that can be executed and communicate to supervision of any performance in the field that is irregular
• Monitor performance of the field for management reports including productivity utilization overtime travel time and other key resource metrics
• Manually allocate field activities to field crews including travel time emergency work and various equipment rentals for when the crews are working
• Manage real time adjustments to crew schedules due to resource changes or business conditions should they change during the day
• Work with operations and HR on tracking new hires in the field to ensure proper visibility and documentation for future team members
• Coordinate with purchasing department for job specific materials needed to complete jobs
• Other duties and projects as assigned

IDEAL QUALITIES

• Associates degree in construction management logistics or business related field bachelors preferred
• Thorough understanding of standard construction scheduling procedures and practices
• Must be able to work independently in a fast paced environment and handle multiple work assignments simultaneously
• Ability to use computers and office productivity software
• Planning organizing and project coordination skills
• Ability to communicate clearly and concisely
• Ability to be an effective team member and handle projects responsibly

WHO ARE WE

CertaSite is a fast growing fire protection and life safety company Fire and life safety is our passion Its all we think about We leverage our hard earned expertise to give people peace of mind confidence and more time to pursue their core businesses Since 2018 we have grown from four to 18 markets while serving more than 30000 customers throughout the Midwest As we grow and expand into new markets we are building a team that loves what they do and has fun doing it If you are looking to be challenged every day for an opportunity to make a meaningful impact and to grow with a mission and people driven company focused on the customer we hope you will consider this amazing opportunity

OUR MISSION

To provide a meaningful impact to as many lives as possible

OUR VISION

To be the most dependable and simplified life safety solution on the planet

OUR VALUES

• Passionate We are on a relentless pursuit to be great not just good enough And we have fun doing it
• Impactful Our work makes a real difference in the world We literally save lives but thats just the beginning
• Innovative We believe there is always a better way We dont stop until we find it
• Genuine We do what we say and we mean it We are authentic and dependable

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Overtime hours may be required at month end and as requested controlled climate office environment occasional work from home options required to sit for long periods of time 8 or more hours per day frequently required to use monitor keyboard mouse and phone

Equal Employment Opportunity

Equal Employment OpportunityMFdisabilityprotected veteran status

Applicants must be authorized to work for ANY employer in the US We are unable to sponsor or take over sponsorship of an employment Visa at this time