Scheduling Coordinator

Talentify; Richmond (VA); On-site; USD 23,000 - 32,000; Full time

Job summary

ECS Group of Companies is seeking a Scheduling Coordinator to support field operations and administrative teams in Richmond, VA. You will manage scheduling requests, coordinate with contractors and technicians, and handle document processing with accuracy and professionalism.

The role emphasizes clear communication, dependable reliability, and the ability to balance multiple tasks while ensuring timely completion of scheduled work. Competitive pay and opportunities for growth are offered.

Qualifications

• At least a high school diploma required.
• 1+ years of administrative experience preferred.
• Proven ability to handle scheduling and multitask effectively.

Responsibilities

• Assist with scheduling operations and communicate with contractors daily.
• Take scheduling requests, assign personnel, monitor progress and confirm task completion.
• Perform general clerical duties: data entry, filing, mail, phones, and document preparation.
• Provide backup support to colleagues as needed.

Skills

Administrative tasks

Scheduling coordination

Phone communication

Dependable

Education

High school diploma

Job description

Position & Office Overview

As a Scheduling Coordinator, you are an invaluable asset who is critical to the success of the organization. The operation runs like a well-oiled machine because of your hard work and efforts. Technology is second nature to you – you are comfortable using computers and other office equipment to complete administrative tasks. Answering phone calls and scheduling technicians is a breeze because of your exceptional ability to communicate. You are extremely dependable and put your best effort into all responsibilities. You get the “big” picture and want to contribute accordingly – and that’s why you’ll have all the opportunity for career growth within our company you’ll want.

Responsibilities

• The primary responsibility for this position is to assist with scheduling operations, including communicating with contractors and technicians on a daily basis
• Take scheduling requests, assign the appropriate personnel to the scheduled task, monitor the progress of the scheduling request, and follow up to ensure that the technician arrived and completed the scheduled task as requested
• Additional responsibilities include document processing and transmission in a timely manner. Responsibilities include word processing, data entry, registering projects and proposals, creating folders, filing, assembling and binding reports, formatting and scanning documents, transmitting documents, assisting with answering phones and office mail delivery, and providing backup to other administrative personnel during periods of co-worker PTO, lunch breaks, training, etc.
• You may also perform other clerical tasks as required

Qualifications

• High school diploma
• 1+ years of administrative experience

The expected pay range for this role and location is $17-$23/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #38 in Zweig Group’s Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer.

• High school diploma
• 1+ years of administrative experience

The expected pay range for this role and location is $17-$23/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.