Project Administrator

ECS Mid-Atlantic, LLC; Ballenger Creek (MD); On-site; USD 34,000 - 48,000; Full time

Job summary

ECS Group of Companies in Ballenger Creek, MD is seeking an Administrative Project Coordinator to support a variety of projects. You will handle proposal and project registration, invoicing setup, coordinate resources, and help manage schedules and budgets.

The role requires strong communication, MS Office proficiency, and basic project management skills. You will mentor junior staff, attend project meetings, and ensure smooth interactions with clients and internal teams while keeping deadlines.

Qualifications

• High school diploma or GED required.
• Bachelor of Business or related field preferred.
• 2 years of related experience.
• If driving for ECS, a valid driver's license is required.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, detail-oriented and able to multi-task.
• Proficient with MS Office (Word, Excel, PowerPoint).
• Ability to work effectively in teams with clients, peers and subordinates.
• Good interpersonal and decision-making skills.

Responsibilities

• Manage administrative tasks for a project, including proposal and project registration.
• Basic ability to use ECS systems in coordinating project resources, paperwork, and budgets.
• Coordinate internal communications and mentor junior staff.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collections.
• Prioritize tasks to meet deadlines with supervisor guidance.
• Demonstrate good project and contract management skills.
• Host or attend project discussions with clients and follow up on reports.

Skills

Excellent oral & written communication

MS Office

Multi-tasking

Basic project management

Detail-oriented

Teamwork

Education

High school diploma or GED

Bachelor of Business or related field

Tools

MS Office

Job description

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Coordinate internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems
• Communicate with client and external team members consistently.
• Assist in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions

Qualifications

• High school diploma or GED required. Bachelor of Business or related field preferred
• 2 years of related experience
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
• Excellent oral & written communication skills
• Basic project management and contract administration skills
• Dependable, self-motivated, responsible and detail-oriented
• Ability to multi-task and meet deadlines
• Proficient with MS Office (Word, Excel, PowerPoint)
• Ability to work effectively in teams, with clients, peers and subordinates, as independently
• Excellent interpersonal skills
• Basic decision making skills
• Work with supervisor to understand priorities and urgency of work

The expected pay range for this role and location is $25-$35/hour. The final agreed-upon compensation will be determined based on specific location and other individual qualifications.

About Us

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and building science + infrastructure consulting services. We are employee-owned with more than 3,200 employees in 125 offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record's Top 500 Design Firms (April 2026), #148 in Engineering News-Record's Top 200 Environmental Firms (October 2025) and #38 in Zweig Group's Hot Firm List (June 2026). For additional information about ECS, visit: www.ecslimited.com.

ECS is an Equal Opportunity Employer. To learn more, clickhere.