Scheduling Coordinator

New-Indy Containerboard; Ontario (CA); On-site; USD 43,000 - 52,000; Full time

Job summary

Proactive Packaging in Ontario, CA is seeking an experienced Scheduler/Planner to optimize production orders in a fast-paced corrugated converting plant. You will schedule machines, coordinate shipping, and manage sheet orders to meet customer expectations and targets.

The role requires 3–5 years scheduling in manufacturing, proficiency with ERP/MRP systems, and strong Excel skills. You will collaborate across departments and drive continuous improvement.

Qualifications

• Proven experience in production scheduling in manufacturing.
• Strong knowledge of corrugated packaging or similar manufacturing environments.
• Experience with ERP/MRP systems and Excel expertise.

Responsibilities

• Develop and manage production schedules optimizing machine capacity and material availability.
• Provide daily/weekly lead times to Customer Service and Sales; communicate schedule changes.
• Use ERP/MRP systems to enter, track, and update production data; back-up procurement as needed.

Skills

Production scheduling

ERP/MRP proficiency

Excel proficiency

Cross-functional collaboration

Fast-paced environment

Education

High School Diploma or Equivalent

Associate or Bachelor preferred

Tools

Amtech

Kiwiplan

Job description

Job DetailsLevel: ExperiencedJob Location: Proactive Packaging - Ontario, CA 91761Position Type: Full TimeEducation Level: High School Diploma or EquivalentSalary Range: $31.00 - $38.00 HourlyTravel Percentage: Less than 10%Job Shift: DayJob Category: ManufacturingPosition Summary:

The Scheduler/Planner is responsible for managing and optimizing the workflow of production orders in a fast-paced corrugated converting plant. This position ensures the efficient, accurate, and timely scheduling of all plant operations, machine assignments, shipping coordination and sheet ordering. The Scheduler works cross-functionally to expedite daily and long-range planning, resolve production bottlenecks, and maintain high service levels for on-time delivery. This role is critical in aligning production with customer expectations and operational targets while maximizing plant throughput and profitability.

Responsibilities:

• Develop and manage production schedules that optimize machine capacity, manpower allocation, and material availability.
• Calculate and place orders for corrugated sheets based on order volume, forecasted demand, and lead time requirements when procurement purchaser is out. Ensure a minimum of 24-hour sheet inventory per machine center.
• Provide daily and weekly lead times to Customer Service and Sales.
• Ensure the accuracy and timeliness of WIP and raw material inventory counts.
• As a back up to procurement -Use ERP/MRP systems (e.g., Amtech, or equivalent) to enter, track, and update production data.
• Communicate daily with Customer Service, Plant Manager, Shipping, and Department Leads to align on schedule changes, delays, or customer escalations.
• Identify opportunities for schedule efficiency and machine up-time improvements.
• Plan and schedule Preventive Maintenance (PM) orders for key equipment.
• Review prior week's performance (OTD, downtime, throughput) and incorporate learning into future schedules.
• Act as backup for production supervisors or leads, as needed and based on training.
• Participate in safety meetings and compliance audits.
• Support production trials, new product introductions, and continuous improvement projects.
• Assist with physical inventory counts and variance reconciliation.
• Collaborate with Quality Assurance for any scheduling impact due to non-conforming materials or quality holds.
• Develop and manage production schedules that optimize machine capacity, manpower allocation, and material availability.
• Create and maintain a detailed 24-hour and multi-day production planning outlook for both Ontario and Cerritos box plants.
• Print Factory tickets for each job at the initial machine center and provide a full packet to production daily to include machine line-up, factory tickets, ink report, and pallet report.
• Hold daily production meetings with Customer Service, Production, and Logistics teams.
• Balance workload across machine centers (Flexo Folder Gluers, Die Cutters, etc.) and box plants to optimize throughput and minimize changeovers.
• Adjust production schedules to accommodate emergency orders, equipment breakdowns, or material shortages.
• Monitor the real-time production schedule to ensure jobs are on track and identify potential delays.
• Maintain visibility on all scheduled orders and proactively adjust the schedule to accommodate rush orders, changeovers, and downtime.
• Manage pallet purchasing and inventory to support scheduled production.
• Provide daily and weekly lead times to Customer Service and Sales.
• Plan and schedule Preventive Maintenance (PM) orders for key equipment.
• Review prior week's performance (OTD, downtime, throughput) and incorporate learning into future schedules.
• Calculate and place orders for corrugated sheets based on order volume, forecasted demand, and lead time requirements when procurement purchaser is out. Ensure a minimum of 24-hour sheet inventory per machine center.
• Assist with physical inventory counts and variance reconciliation.
• Act as backup for production supervisors or leads, as needed and based on training.

QualificationsSkills & Qualifications:

• Proven experience in production scheduling or planning, preferably in corrugated packaging or manufacturing.
• Strong understanding of converting equipment such as Flexo Folder Gluers, Rotary Die Cutters, and specialty equipment.
• Experience with ERP/MRP systems (Amtech, Kiwiplan, or similar).
• High attention to detail and strong organizational skills.
• Excellent communication and collaboration skills.
• Proficiency in Microsoft Excel and other scheduling or planning tools.
• Ability to work in a fast-paced environment with shifting priorities.
• Proficient in Microsoft Office (Excel, Work, Outlook).

Education & Experience:

• High School Diploma or equivalent required; associate or bachelor’s degree preferred.
• 3–5 years of scheduling or customer service experience in a corrugated or manufacturing environment.
• Knowledge of lean manufacturing principles and continuous improvement is a plus

Physical Requirements:

• Must be able to work at a desk and use a computer for extended periods.
• Occasionally required to walk the production floor and interface with operations personnel.
• May occasionally lift up to 25 pounds or access storage areas for material review.