Scheduling Coordinator

Integra Vascular LLC; New York (NY); On-site; USD 45,000 - 65,000; Full time

Job summary

Integra Vascular LLC is seeking a Scheduling Coordinator to manage daily mobile clinical team schedules and coordinate between clinical teams, patient facilities, and internal departments.

You will ensure accurate patient information, timely scheduling, and clear communication with facilities and providers in a fast-paced healthcare setting.

Qualifications

• Proven experience in patient scheduling, admissions, or healthcare coordination.
• Strong proficiency in EMR systems and general office software (e.g., Microsoft Office).
• Excellent written and verbal communication skills.
• Professional and courteous telephone and email etiquette.
• Ability to prioritize, multitask, and manage time efficiently in a fast-paced environment.
• Demonstrated ability to work across departments and maintain positive relationships.
• Self-motivated, detail-oriented, and able to work independently or in a team.

Responsibilities

• Create and manage daily schedules for mobile clinical teams, ensuring optimal coverage across assigned facilities.
• Coordinate patient admissions and scheduling according to company standards and clinical priorities.
• Act as the primary contact between Integra Vascular, partner facilities, and patients for scheduling matters.
• Ensure all demographic, clinical, financial, and referral information is collected, verified, and documented.
• Communicate schedule updates, patient lists, and logistical details to field-based providers and facility representatives.
• Collaborate with Operations, Clinical, and Administrative teams to ensure smooth day-to-day execution.
• Review visit data daily and follow up with facility staff as necessary for accurate reporting.
• Maintain HIPAA compliance and promote a professional, service-oriented environment.

Skills

Scheduling experience

EMR proficiency

Communication skills

Multitasking

Attention to detail

Team collaboration

HIPAA compliance

Professional phone etiquette

Education

Bachelor’s degree in Healthcare Administration or related field

High school diploma or equivalent

Tools

EMR systems

Microsoft Office Suite

PACS (preferred)

Job description

Scheduling Coordinator

Department: Clinical Operations

Reports To: Director of Operations

Location: Corporate Office

Employment Type: Full-Time

About Integra Vascular

Integra Vascular provides patient-focused, preventative vascular care to individuals in our communities and residents of long-term care facilities nationwide. Our mission is to reduce preventable wounds, hospitalizations, and unnecessary patient travel through early diagnosis, coordinated care, and exceptional on-site vascular services.
Guided by our commitment to clinical excellence, our physicians and advanced practice providers develop customized, cutting-edge treatment plans that restore physical function, enhance comfort, and improve quality of life.

Position Summary

The Scheduling Coordinator plays a critical role in the daily operations of Integra Vascular by serving as the central point of coordination between our clinical teams, patient facilities, and internal departments. This position is responsible for creating and managing daily schedules for our mobile clinical teams, ensuring efficient allocation of provider resources, and maintaining clear communication between all stakeholders.
The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced healthcare environment that requires accuracy, professionalism, and proactive problem-solving.

Key Responsibilities

• Create and manage daily schedules for mobile clinical teams, ensuring optimal coverage across assigned facilities.
• Coordinate patient admissions and scheduling in accordance with company standards and clinical priorities.
• Act as the primary point of contact between Integra Vascular, partner facilities, and patients for scheduling and coordination matters.
• Ensure all required demographic, clinical, financial, and referral information is accurately collected, verified, and documented.
• Communicate schedule updates, patient lists, and logistical details to field-based providers, clinical assistants, and facility representatives.
• Collaborate inter-departmentally with Operations, Clinical, and Administrative teams to ensure smooth day-to-day execution and timely issue resolution.
• Review completed visit data daily, follow up with facility staff as necessary, and ensure accurate reporting of patients seen and care delivered.
• Maintain compliance with HIPAA, company policies, and facility standards while promoting a professional, service-oriented environment.

Qualifications

Required:

• Proven experience in patient scheduling, admissions, or healthcare coordination.
• Strong proficiency in Electronic Medical Records (EMR) systems and general office software (e.g., Microsoft Office Suite).
• Excellent written and verbal communication skills.
• Professional and courteous telephone and email etiquette.
• Ability to prioritize, multitask, and manage time efficiently in a fast-paced environment.
• Demonstrated ability to work collaboratively across departments and maintain positive relationships with clinical and administrative staff.
• Self-motivated, detail-oriented, and capable of working both independently and as part of a team.

Preferred:

• Experience with PACS systems or advanced EMR platforms.
• Prior experience in a multi-site healthcare organization or mobile medical service.
• Bachelor's Degree in Healthcare Administration, Business, or a related field (preferred; high school diploma or equivalent required).
• Commitment to ongoing professional growth and adherence to compliance standards (must not appear on the OIG exclusion list).

Core Competencies

• Strong organizational and analytical thinking.
• Effective communication and interpersonal skills.
• Customer service mindset with professionalism and tact.
• Proactive problem-solving and adaptability in evolving situations.
• Attention to accuracy, confidentiality, and follow-through.

Join Our Mission

As a member of the Integra Vascular team, you will play an integral part in supporting our clinical operations and ensuring that patients receive timely, high-quality vascular care. Your role will directly contribute to improving patient outcomes, enhancing workflow efficiency, and strengthening our partnerships with healthcare facilities across the country.

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