Scheduling Coordinator

Consensus Health LLC; Lake Arrowhead (NJ); On-site; USD 28,000 - 37,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K

PTO and Paid Holidays

Life Insurance

Short/Long-term disability insurance

Wellness programs

Job summary

Consensus Health LLC is seeking a Surgical Scheduler to support physicians and care teams in the pre-operative process. The role involves coordinating referrals, labs, imaging, consents, and documentation, while maintaining HIPAA and OSHA standards. Strong communication and organizational skills are essential.

The position offers a competitive hourly wage of $20.00–$27.00 and emphasizes reliability, confidentiality, and the ability to manage multiple deadlines in a fast-paced clinical setting.

Qualifications

• HS Diploma or GED required.
• 1-3 years of experience in a similar role.
• EMR experience, Athena preferred.
• Strong medical terminology knowledge.
• Ability to manage multiple deadlines with accuracy.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information.
• Ability to work under HIPAA and OSHA guidelines.

Responsibilities

• Obtain referrals/pre-certification of procedures.
• Schedule required labs, radiology exams, and cardiac workups.
• Confirm clearances and consents are in order.
• Fax required documentation to OR and confirm receipt.
• Finalize schedule and arrange special requirements (e.g., equipment).
• Coordinate with providers and patients, following proper conflict resolution procedures.
• Communicate with patients while adhering to HIPAA and OSHA guidelines.

Skills

Medical terminology

Communication

Interpersonal skills

Confidential data handling

Time management

Problem solving

HIPAA/OSHA compliance

Education

HS Diploma or GED

Tools

Athena EMR

Job description

Located in:Denville, New Jersey 07834The Surgical Scheduler performs a variety of administrative and clinical duties to include support of the physician and care team in providing quality medical care to patients. The scheduler acts as a connector for the provider and patient throughout the pre-operative process.The duties include, but are not limited to:Obtaining referrals/pre-certification of proceduresScheduling required labs, radiology exams, and cardiac workupConfirming clearance and consents are in orderFaxing all required documentation (patients consents, clearances, results, H&P., etc.) to the OR, confirming receipt of sameFinalizing schedule, arranging any special requirements (ex. equipment needs, verifies schedule with provider and patient, coordinates add-ons, follows proper procedure regarding conflicts)Patient communications while adhering to HIPAA and OSHA guidelinesPerforms miscellaneous job-related duties as assignedQualifications or Education, Training and ExperienceHS Diploma or GED required1-3 years of experience in a similar roleEMR experience, Athena preferredStrong medical terminology knowledgeKnowledge and Skills/Expected CompetenciesAbility to use independent judgment and to manage and impart confidential information.Ability to analyze and solve problems; requires details, data and facts that must be analyzed and challenged prior to making decisionsStrong communication and interpersonal skills.Ability to clearly communicate medical information to professional practitioners and/or the general public.Ability to maintain confidential informationDependable, with strong work ethic and extremely high degree personal integrity.Ability to face multiple deadlines that must be met on time.Ability to deal with multiple interruptions on a continual basis that must be met with a friendly exchange with others. Helpful and constructive view of working with others to achieve positive outcomes.Featured Benefits:Health, dental, and vision insurance.401K with automatic employer contribution.PTO and Paid Holidays.Company paid Life Insurance.Access to voluntary short and long-term disability insurance.Access to additional life insurance.Access to a variety of Wellness programs.The compensation range for this position is $20.00/hour– $27.00/hour. Compensation is based on the level and requirements of the role.Salary within our ranges may also be determined by your education, experience, knowledge, skills, abilities, and location, as required by the role, as well as internal equity and alignment with market data.