Scheduling Coordinator

Home Instead; Eatontown (NJ); On-site; USD 38,000 - 48,000; Full time

Job summary

Home Instead in Eatontown, NJ is seeking a Scheduling Coordinator/Admin Assistant to support client and CAREGiver scheduling, ensure accurate records, and help deliver extraordinary service with a focus on relationships.

You will handle inbound calls, coordinate daily schedules, document communications in the scheduling software, and assist with client consultations while maintaining confidentiality and professionalism in a fast-paced office.

Qualifications

• Must have strong verbal and written communication skills.
• Ability to listen effectively and communicate clearly.
• Must be able to work independently and meet deadlines.
• Proficient in Word and Excel for scheduling and documentation.

Responsibilities

• Answer incoming calls in a friendly, professional manner.
• Coordinate CAREGiver schedules daily and document correspondence.
• Assist with client inquiries and prepare for care consultations.
• Maintain accurate client and CAREGiver records in the software system.
• Ensure regular attendance and adherence to company policies.

Education

High school diploma or equivalent

One year of related business experience

Excellent verbal and written communication

Organizational skills and attention to detail

Tools

Word

Excel

Job description

Home Instead®

Scheduling Coordinator/Admin Assistant Job Description

Objective

The Service Coordinator is expected to perform a variety of duties in the coordination of scheduling service for clients. The Service Coordinator is responsible for scheduling clients and CAREGiversSM in order to provide the highest quality service to clients with emphasis on creating extraordinary relationships.

Primary Responsibilities

• Answer incoming calls in a friendly, professional and knowledgeable manner.
• Coordinate CAREGiver schedules on a daily basis with an emphasis on creating high quality matches/extraordinary relationships, documenting all correspondence in scheduling software.
• Understand and utilize the consultative sales process effectively when working with clients and CAREGivers.
• Field new client inquiries over the phone in a knowledgeable manner, enter the information into the software system and work with team to communicate and prepare for the Care Consultation.
• Monitor, mediate, and log both client and CAREGiver activity and follow up on CAREGiver assignments and client service
• Coordinate and maintain monthly client schedules in the software system.
• Enter and maintain accurate client and CAREGiver records in the software system.
• Maintain regular attendance at the office to execute job responsibilities
• Demonstrate open and effective communication with the franchise owner, colleagues, CAREGivers and clients.
• Adheres to all company policies, procedures and business ethics codes and ensures that they are communicated and implemented within the team.
• Reflect the values of ELA Associates, Inc., d.b.a. an independently owned and operated Home Instead franchise.

Secondary Responsibilities:

• Assist in maintaining a complete Client Service Schedule
• Participate in CAREGiver meetings
• Perform any and all other functions and responsibilities deemed necessary
• Participate in J.D. Power and Associates Satisfaction Survey

Education/Experience Requirements:

• High school graduation or the equivalent
• One year of related business experience or an equivalent combination of education and work experience may be considered
• Must possess a valid driver’s license

Knowledge, Skills and Abilities:

• Must have an understanding of and uphold the policies and procedures established by ELA Associates, Inc. d.b.a. an independently owned and operated Home Instead franchise
• Must demonstrate excellent oral and written communication skills and the ability to listen effectively
• Must have the ability to work independently, maintain confidentiality of information and meet deadlines
• Must demonstrate effective interpersonal skills as well as sound judgment and good decision-making skills
• Must demonstrate discretion, integrity and fair-mindedness consistent with company standards, practices, policies and procedures
• Must have the ability to organize and prioritize daily, quarterly, monthly and yearly work
• Must have the ability to establish good working relationships with the franchise owner, office colleagues, clients and CAREGivers
• Must have the ability to sit at a desk and listen effectively for long periods of time on the telephone
• Must have the ability to present a professional appearance and demeanor
• Must have the ability to operate office equipment
• Must be patient and congenial on the telephone
• Must have computer skills and be proficient in Word and Excel
• Must have the availability to work evenings and weekends as required
• Must have the ability to perform duties in a professional office setting
• Must demonstrate knowledge of the senior care industry

This is an in-person position.

Home Instead is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All Home Instead franchise offices are independently owned and operated.