Scheduling Coordinator

Unity Limited; De Pere (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking a Scheduling Coordinator to manage scheduling functions and provide administrative support. The ideal candidate will possess strong attention to detail, excellent customer service skills, and proficiency in Microsoft Office. This role involves developing staffing schedules, monitoring daily schedules, and preparing contracts for facilities. Unity offers comprehensive health benefits, paid time off, and opportunities for career growth.

Benefits

Health Insurance

Paid Time Off

403(b) Retirement Plan

Education Assistance

Qualifications

• 2 years related scheduling experience required.
• Associates Degree preferred.

Responsibilities

• Manage all scheduling functions using the scheduling module.
• Develop and maintain the master staffing schedule.
• Prepare new contracts for nursing homes and assisted living facilities.

Skills

Attention to Detail

Customer Service

Organization

Time Management

Communication

Education

High School Diploma or GED

Associates Degree in Office Management

Tools

Microsoft Office

Job description

Description

Scheduling Coordinator

The Scheduling Coordinator is responsible for management of all scheduling functions through the proficient use of the scheduling module. Utilizes excellent problem solving and customer services skills to ensure effective staff scheduling and accurate timekeeping. Provides administrative support to multiple leaders and departments Assists department leaders with on-going staff education/training pertaining to scheduling module.

Schedule: M-F- 8:30 am-5:00 pm, working every 4th weekend (minimum is every 3rd). The weekend shift is a 10-hour shift from 7:00 am - 5:00 pm. 2 holidays per year.

Knowledge, Skills and Abilities

1. Exceptional attention to detail
2. Ability to work collaboratively across departments
3. Excellent customer service skills
4. Strong Microsoft Office skills
5. Ability to prepare presentations including charts, graphics and tables, speaker notes & handouts, etc.
6. Ability to communicate both verbally and written with diverse audiences
7. Demonstrate a working knowledge of the technology tools required within assigned responsibilities
8. Effective organization and time management skills
9. Ability to manage relationships and have crucial conversations
10. Ability to manage multiple tasks
11. Strong attention to detail

Key Job Duties:

Scheduling

1. Develop and maintain the master staffing schedule (includes the development of current and new employee schedules)
2. Monitor schedule daily, thoroughly and accurately facilitate necessary adjustments, communicate changes effectively with staff
3. Troubleshoot questions/issues as related to scheduling module
4. Participate in scheduling meetings and follow-up on unresolved issues that require scheduling adjustments for staff
5. Partner with patient services directors and human resources regarding staffing issues/concerns
6. Review and approve all requests in scheduling module
7. Manage the staffing PTO process as directed
8. Develop training materials and presentations as they pertain to the scheduling module
9. Conduct trainings in area of expertise as they pertain to the scheduling module
10. Clear Cell-Trak alerts as directed

Facility Contracts

1. Prepare new contracts for nursing homes and assisted living facilities
2. Monitor execution of contracts
3. Work closely with Patient Services directors to ensure appropriate education is completed at new contracted facilities
4. Create contracted facility orientation binders
5. Renew contracts
6. Update the master contracted facility list

Why Unity? Unity is dedicated to supporting your well-being, growth, and success with a range of valuable benefits!

Health: We provide comprehensive health benefits, including medical, dental, and vision insurance, Health Savings Accounts, and flexible spending options for medical and dependent care. On-site health risk assessments and flu shots are also available to keep you and your family well.

Life: Unity values work-life balance, offering paid time off, extended illness and injury bank, bereavement leave, an Employee Assistance Program, and fitness membership reimbursement to support your personal needs and interests outside of work.

Security: For your financial peace of mind, Unity offers a 403(b) retirement savings plan, group life insurance, voluntary life insurance, as well as accident, critical illness, and disability insurance options.

Compensation: We reward your skills and commitment with competitive pay, overtime opportunities for hourly roles, and mileage reimbursement.

Career: Grow with Unity through internal and external learning opportunities, education assistance, and leadership development programs designed to support your professional journey.

All new employees are eligible for benefits on the first of the month following their date of hire.

For a full list of benefits: https://unityhospice.org/careers

Choose Unity as the place to grow your career, make a meaningful impact, and be valued every step of the way. Apply today to join a team that invests in you, both personally and professionally.

Requirements

1. High school diploma or GED plus 2 years related scheduling experience.
2. Associates Degree in office management or related field strongly preferred.