Scheduling Clerk - Civil and Criminal

hamiltoncountyindiana; Noblesville (IN); On-site; USD 36,000 - 39,000; Full time

Job summary

Hamilton County in Noblesville, IN seeks a Scheduling Clerk for Superior Court 6. This full-time, non-exempt role handles civil and criminal calendars, coordinates hearings, and provides clerical support to court staff and the public.

Requirements include a high school diploma or GED and at least two years of clerical experience, preferably in a legal setting. Work hours are 8:00 a.m. to 4:30 p.m., Monday–Friday, with occasional extended hours.

Qualifications

• High school diploma or GED and a minimum of two years of clerical experience, preferably in a legal/court environment.
• Working knowledge of standard office and court policies, procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks.
• Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, calculator, telephone, fax machine and copier.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.
• Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.
• Ability to recognize dangerous and safety-compromised situations and respond to them.
• Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.
• Ability to understand and conform to ethical requirements of Code of Judicial Conduct.
• Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers.
• Ability to provide public access to or maintain confidentiality of department information/records according to state requirements and Code of Federal Regulations.
• Ability to occasionally work extended and/or evening hours.

Responsibilities

• Schedules civil and criminal hearings on calendars, schedule interpreters for hearings, and contacts attorneys to schedule court hearings as needed.
• Performs various clerical functions as assigned or as needed, including preparing chronological case summary entries and orders, correcting of entries as needed, preparing requested lists, researching bankruptcy cases on internet, and providing general information to the public.
• Periodically prepares grid of hearing dates/times for new cases for the Judge’s review and approval.
• Schedules interpreters for non-English speaking defendants through Court Administration.
• Periodically serves as night court disposition clerk.
• Periodically performs duties of Receptionist, Bailiff, Court Reporter, File Clerk, and Administrator in their absences as needed.
• Periodically creates a calendar on computer with court hearings proposed at certain times/dates for the year.
• Works the scheduling queue. Works other queues as needed.
• Performs related duties as assigned.

Skills

Typing speed and accuracy

Clerical experience

Legal terminology familiarity

Ethical standards

Education

High school diploma or GED

Job description

Location: 1 Hamilton County Square - Noblesville, Indiana, 46060

Hamilton County is one of Indiana’s fastest growing, highest educated and wealthiest counties in the state and the Midwest. Two-thirds of the workforce lives and works in the county -- a percent that has remained constant since 2010.Hamilton County is continually recognized in rankings ranging from “Best Cities to Relocate To” and “Best City to Raise a Family” to “Healthiest County in Indiana” and “Happiest Suburbs in the Nation”.Come be a part of all Hamilton County has to offer as we work together to serve the citizens of Hamilton County.

Job Description

POSITION DESCRIPTION

COUNTY OF HAMILTON, INDIANA

POSITION:Scheduling Clerk - Civil and Criminal

DEPARTMENT:Superior Court 6

WORK SCHEDULE:8:00 a.m. - 4:30 p.m., M-F

STATUS: Full-time

FLSA STATUS: Non-exempt

HOURLY RATE: $26.9583 per hour

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent serves as Scheduling Clerk for Superior Court 6, responsible for providing clerical assistance to department personnel and for criminal and civil cases.

DUTIES

• Schedules civil and criminal hearings on calendars, schedule interpreters for hearings, and contacts attorneys to schedule court hearings as needed.
• Performs various clerical functions as assigned or as needed, including preparing chronological case summary entries and orders, correcting of entries as needed, preparing requested lists, researching bankruptcy cases on internet, and providing general information to the public.
• Periodically prepares grid of hearing dates/times for new cases for the Judge’s review and approval.
• Schedules interpreters for non-English speaking defendants through Court Administration.
• Periodically serves as night court disposition clerk.
• Periodically performs duties of Receptionist, Bailiff, Court Reporter, File Clerk, and Administrator in their absences as needed.
• Periodically creates a calendar on computer with court hearings proposed at certain times/dates for the year.
• Works the scheduling queue. Works other queues as needed.
• Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK

High school diploma or GED and a minimum of two years of clerical experience, preferably in a legal/court environment.

Working knowledge of standard office and court policies, procedures and related terminology, and ability to apply such knowledge to a variety of interrelated tasks.

Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, printer, calculator, telephone, fax machine and copier.

Working knowledge of standard English grammar, spelling and punctuation, and ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to work on several tasks at the same time, often under time pressure, and complete assignments effectively amidst frequent distractions and interruptions.

Ability to understand and follow written and oral instructions/directions, and appropriately respond to constructive criticism.

Ability to recognize dangerous and safety-compromised situations and respond to them.

Ability to competently serve the public with diplomacy and respect, including occasional encounters with irate/hostile persons.

Ability to understand and conform to ethical requirements of Code of Judicial Conduct.

Ability to comply with all employer/department personnel policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to work alone and with others in a team environment with minimum supervision, and maintain appropriate, respectful interrelationships with co-workers.

Ability to provide public access to or maintain confidentiality of department information/records according to state requirements and Code of Federal Regulations.

Ability to occasionally work extended and/or evening hours.

II. RESPONSIBILITY

Incumbent performs standard, recurring duties according to well-established department, legal, and ethical policies and procedures. Incumbent receives indirect or occasional supervision, with priorities determined primarily by supervisor and service needs of the public. Errors in incumbent's work are usually prevented through prior instructions from supervisor and legally defined procedures and are detected through supervisory review. Undetected errors may result in loss of time for correction, work delays, and/or inconvenience to other departments, agencies or the public.

III. PERSONAL WORK RELATIONSHIPS

Incumbent maintains frequent contact with co-workers, other County departments, attorneys and their staffs, and the public for the purpose of exchanging information.

Incumbent reports directly to Judge and Office Manager.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT

Incumbent performs duties in a standard office environment involving sitting for long periods, sitting and walking at will, close and far vision, hearing communication, speaking clearly, bending, reaching, crouching/kneeling, keyboarding, color and depth perception, and handling/grasping/ fingering objects. Incumbent occasionally works extended and/or evening hours.

APPLICANT/EMPLOYEE ACKNOWLEDGMENT

The job description for the position of Scheduling Clerk for Superior Court 6 describes the duties and responsibilities for employment in this position. I acknowledge that I have received this job description and understand that it is not a contract of employment. I am responsible for reading this job description and complying with all job duties, requirements and responsibilities contained herein, and any subsequent revisions.

Hamilton County is an Equal Opportunity Employer. We participate in E-Verify.