Scheduling Associate I, Centralized Staffing Office, Per Diem, Variable Shifts

Marin General Hospital; California (MO); On-site; USD 45,942 - 68,907; Part time

Job summary

MarinHealth Medical Center, doing business as Marin General Hospital, is seeking a Scheduling Associate I for the Centralized Staffing Office. This per diem, variable-shift role focuses on daily staffing coordination and timely entry of Registry/Traveler time cards into the WFX system to ensure accurate payroll reporting and state-of-the-art patient care coverage.

The ideal candidate will have a high school diploma, 1–2 years of scheduling or office experience, and be able to meet IAM and

Qualifications

• High School Diploma or equivalent required.
• AA/AS degree preferred.
• One to two years scheduling, staffing, or general office experience desirable.
• IAM certification within 30 days of hire is required.

Responsibilities

• Coordinate hospital staffing on a daily basis across departments/units.
• Update and enter time card data for Registry and Traveler personnel in the WFX system.
• Work with Directors, Managers, Supervisors and Nursing Supervisors to ensure adequate patient care coverage.
• Support scheduling tasks for 24/7 staffing needs and respond to urgent shift requirements.

Skills

Communication skills

Organizational skills

Typing speed 35 WPM

Computer literacy

HIPAA/PHI compliance

Office administration

Education

High School Diploma

AA/AS degree preferred

Tools

WFX

ANSOS

Daily Census Report DB

AWM

Windows 7

MS Office (Excel Word Outlook)

MS Excel

MS Outlook

Job description

## Scheduling Associate I, Centralized Staffing Office, Per Diem, Variable ShiftsApplylocations: Greenbrae, CAtime type: Per Diemposted on: Posted Todayjob requisition id: 15054 - AY131**ABOUT MARINHEALTH** Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch.MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.**Company:**Marin General Hospital dba MarinHealth Medical Center**Compensation Range:**$33.35 - $50.02**Work Shift:**Variable Shift (United States of America)**Scheduled Weekly Hours:**0**Job Description Summary:**The Scheduling Associate I is responsible for the daily coordination of the hospital’s staffing and may provide service to various Departments/Units on a shift-by-shift basis. Additionally, the Scheduling Associate I will be responsible for immediate delivery of services relative to urgent daily shift scheduling needs that may arise for all Departments/Units. Incumbents in this position are required to maintain daily review, updating and data entry of all Registry and Traveler personnel time cards through use of the WFX System to ensure up to date financial/payroll reporting of these replacement personnel only. Incumbents are expected to work closely with all Management Teams (Directors, Managers, Supervisors, and Administrative Nursing Supervisors) as well as the Scheduling Associate II, on all tasks and duties related to staffing/scheduling to ensure clinical and support personnel are available to provide adequate and safe patient care coverage at all times. The Scheduling Associate I is responsible for hospital staffing 24/7.**Job Requirements, Prerequisites and Essential Functions:**EDUCATION High School Diploma or equivalent required. AA/AS (2 year) degree preferred. EXPERIENCE One to two years recent scheduling, staffing, or general office experience is strongly desired, preferably in a Critical Access or Acute Care Hospital facility. LICENSURE AND CERTIFICATIONS Integrative Agitation Management (IAM) Required within 30 days of hire PREREQUISITE SKILLS • Demonstrated ability to communicate well (orally and in writing) and to follow English oral and/or written instructions. • Effective interpersonal communications skills (tactfully addresses all forms of communications and works well with a variety of levels of rank and file personnel as well as external organizations). • Demonstrated ability to organize and prioritize tasks/duties as assigned. • Must possess an ability to type at 35 words per minute (WPM). • Must be proficient or have an ability to effectively learn the skills necessary to use various computer programs (AWM, ANSOS and Daily Census Report Data Base, Work Force Exchange (WFX), ANSOS, Windows 7, Microsoft Office Suite (Excel; Word; and, Outlook). • Unit staff skill sets (chemo, charge nurse) • Demonstrated abilities to organize and prioritize daily work assignments. • Ability to work tactfully and effectively with all levels of hospital staff and outside organizations. • Ability to read, write and follow English verbal and written instructions. • Possess strong logical, analytical and critical thinking skills. • Ability to demonstrate good customer relations and interpersonal skills. • Ability to employ sound judgment in the handling, delivery and sharing of any and all confidential information (oral, written or electronic mode of receipt/delivery); and, comply with State, Federal and Hospital policies relative to HIPAA and PHI data.**Accommodation:**Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or [e-mail].**C.A.R.E.S. Standards:**MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.**Health & Immunizations:**To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.**Compensation:**The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.**Equal Employment:**All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.