Clerical Team Member, Psychiatric Acute, Per Diem, Variable Shift

Marin General Hospital dba MarinHealth Medical Center; United States; On-site; USD 41,000 - 58,000; Full time

Job summary

MarinHealth is seeking an administrative support specialist to provide clerical support to a nursing department, handling chart management, data entry, scheduling and communications. You will work in a fast-paced hospital environment, ensuring accurate documentation and timely coordination across teams.

The role requires a high school diploma or GED, 2 years of medical clerical experience, and IAMTAC certification within 30 days. Excellent typing, organizational skills and teamwork are essential.

Qualifications

• High school diploma or GED or equivalent.
• Two years full-time experience in medical clerical duties.
• IAMTAC certification required within 30 days of hire.
• Typing speed of 35 WPM and proficiency with Windows.

Responsibilities

• Process orders, data entry and processing in unit-based systems.
• Maintain departmental manuals, logs, records, filing systems and forms.
• Collect and compile unit statistics and UR data.
• Coordinate staffing procedures, call-offs, float lists and pay records.
• Process inpatient admissions including computer entry and bed assignment.
• Provide timely verbal and written communications within the team.
• Assist visitors, hospital staff and patients by answering questions.

Skills

Typing 35 WPM

Medical terminology

Clear communication

Organizational skills

Team player

Education

High school diploma

IAMTAC certification

Tools

Windows OS

Job description

ABOUT MARINHEALTH Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital's personalized, caring touch. MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Company: Marin General Hospital dba MarinHealth Medical Center Compensation Range: $30.01 - $41.88 Work Shift: Variable Shift (United States of America) Scheduled Weekly Hours: 0

Job Description Summary:

The purpose of this role is to provide general administrative and clerical support to a nursing department and/or unit. This care team member performs detailed and responsible clerical duties in a fast-paced environment.

Typical responsibilities include chart management, data collection and entry, forms management, time card management, staff scheduling, staffing arrangements, clinical order and result processing, and inter/intra-departmental communications.

Job Requirements, Prerequisites and Essential Functions:

Job Specifications:

• Education: High school diploma, GED or equivalent preferred.
• Experience: The following experience is preferred: The equivalent of two years full-time experience performing medical-clerical duties that included patient chart management, inpatient admission procedures, data collection and entry, staffing arrangements, clinical order and result processing, and interdepartmental communication/coordination.
• License and Certifications: Integrative Agitation Management (IAMTAC) Required within 30 days of hire.

Prerequisite Skills:

• Accurate typing at 35 WPM
• Proficiency in computer operation/windows applications
• Knowledge of medical terminology
• Ability to handle, maintain a filing system accurately
• Ability to handle a large volume of detailed work in a timely manner
• Ability to establish priorities and maintain a calm demeanor while working in an atmosphere of conflicting demands
• Ability to communicate clearly, work tactfully and effectively with patients, visitors, physicians, co-workers and other hospital staff
• Ability to work effectively as a team member and contribute positively towards the goals of the team and the organization
• Ability to read

Primary Customer Served (Age Specific Criteria): This position is not a patient care position, and as such this section does not apply.

Patient Privacy (HIPAA Compliance): Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Duties And Responsibilities:

Essential (Not Modifiable)

• Processes orders, results and performs other data entry/processing via unit-based computer and manual systems
• Maintains departmental manuals and logs, records, filing systems, forms, departmental and selected ancillary charges/credits and reconciliation procedures
• Collects and compiles unit statistical and UR data
• Performs chart management functions including compilation and organization.
• Copies charts for transfers; ensures a completed/signed and ordered record prior to sending to Medical Records.
• Manages staffing procedures including call off lists, float lists, time off requests, and time and pay records, collaborating with staffing office on work schedules
• Processes inpatient admissions including computer entry, obtaining authorized signatures, patient scheduling, bed assignment and census/accommodation verification
• Provides timely, verbal and written communications within team
• Troubleshoots, monitors and provides simple maintenance for printers, fax and duplicating machines
• Assists visitors, hospital staff and other individuals by answering questions and providing information.
• Effectively screens and handles telephone calls

Secondary (Modifiable)

Other related duties as assigned

Accommodation

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or [e-mail].

C.A.R.E.S. Standards

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.

A Career With MarinHealth

We are Equal Opportunity Employers, and we welcome and encourage diversity in the workplace regardless of race, gender, sexual orientation, gender identity, disability or veteran status. Reasonable accommodation(s) to qualified individuals with disabilities are available as part of the application step. If an accommodation is needed, please contact Human Resources at 415-925-7040 or email [e-mail] to initiate the process.