Clerical Team Member, Psychiatric Acute, Per Diem, Variable Shift

MarinHealth; Greenbrae Boardwalk (CA); On-site; USD 41,000 - 56,000; Full time

Job summary

MarinHealth is seeking a skilled administrative support specialist to assist a nursing department with clerical duties in a fast-paced hospital setting. The role involves chart management, data collection and entry, scheduling, and interdepartmental communications to ensure smooth patient flow.

Preferred candidates have a high school diploma or equivalent and at least two years of medical-clerical experience, with IAMTAC certification required within 30 days of hire.

Qualifications

• High school diploma, GED or equivalent preferred.
• Two years full-time medical-clerical experience preferred (chart management, admissions, data entry).
• IAMTAC certification required within 30 days of hire.

Responsibilities

• Process orders, results and data entry via unit-based systems.
• Maintain manuals, logs, records, forms and reconciliation procedures.
• Collect and compile unit statistics and UR data.
• Manage staffing procedures including call-offs, float lists, and scheduling with staffing office.
• Process inpatient admissions including bed assignment and census verification.
• Provide timely written and verbal communications within the team.
• Screen and assist visitors and hospital staff; answer questions.

Skills

Typing 35 WPM

Medical terminology

Computer literacy

Filing & records

Clear communication

Teamwork

Education

High school diploma/GED or equivalent

Job description

ABOUT MARINHEALTH

Are you looking for a place where you are empowered to bring innovation to reality? Join MarinHealth, an integrated, independent healthcare system with deep roots throughout the North Bay. With a world-class physician and clinical team, an affiliation with UCSF Health, an ever-expanding network of clinics, and a new state-of-the-art hospital, MarinHealth is growing quickly. MarinHealth comprises MarinHealth Medical Center, a 327-bed hospital in Greenbrae, and 55 primary care and specialty clinics in Marin, Sonoma, and Napa Counties. We attract healthcare’s most talented trailblazers who appreciate having the best of both worlds: the pioneering medicine of an academic medical center combined with an independent hospital’s personalized, caring touch.

MarinHealth is already realizing the benefits of impressive growth and has consistently earned high praise and accolades, including being Named One of the Top 250 Hospitals Nationwide by Healthgrades, receiving a 5-star Ranking for Overall Hospital Quality from the Centers for Medicare and Medicaid Services, and being named the Best Hospital in San Francisco/Marin by Bay Area Parent, among others.

Company:

Marin General Hospital dba MarinHealth Medical Center

Compensation Range:

$30.01 - $41.88

Work Shift:

Variable Shift (United States of America)

Scheduled Weekly Hours:

0

Job Description Summary:

The purpose of this role is to provide general administrative and clerical support to a nursing
department and/or unit. This care team member performs detailed and responsible clerical duties in
a fast-paced environment. Typical responsibilities include chart management, data collection and
entry, forms management, time card management, staff scheduling, staffing arrangements, clinical
order and result processing, and inter/intra-departmental communications.

Job Requirements, Prerequisites and Essential Functions:

Job Specifications:

Education:

• High school diploma, GED or equivalent preferred.

Experience:

• The following experience is preferred: The equivalent of two years full-time experience performing medical-clerical duties that included patient chart management, inpatient admission procedures, data collection and entry, staffing arrangements, clinical order and result processing, and interdepartmental communication/coordination.

License and Certifications:

• Integrative Agitation Management (IAMTAC) Required within 30 days of hire

Prerequisite Skills:

• Accurate typing at 35 WPM
• Proficiency in computer operation/windows applications
• Knowledge of medical terminology
• Ability to handle, maintain a filing system accurately
• Ability to handle a large volume of detailed work in a timely manner
• Ability to establish priorities and maintain a calm demeanor while working in an atmosphere of conflicting demands
• Ability to communicate clearly, work tactfully and effectively with patients, visitors, physicians, co-workers and other hospital staff
• Ability to work effectively as a team member and contribute positively towards the goals of the team and the organization
• Ability to read

Primary Customer Served (Age Specific Criteria):

This position is not a patient care position, and as such this section does not apply.

Patient Privacy (HIPAA Compliance):

Employees in this position have access to protected health information. The protected health information a person in this position can access includes demographics, date of service, insurance/billing, medical record summary information, and all other information that may be contained in patient records. This position requires patient health information to perform the functions outlined as part of this position description.

Duties And Responsibilities:

Essential (Not Modifiable)

• Processes orders, results and performs other data entry/processing via unit-based computer and manual systems
• Maintains departmental manuals and logs, records, filing systems, forms, departmental and selected ancillary charges/credits and reconciliation procedures
• Collects and compiles unit statistical and UR data
• Performs chart management functions including compilation and organization. Copies charts for transfers; ensures a completed/signed and ordered record prior to sending to Medical Records.
• Manages staffing procedures including call off lists, float lists, time off requests, and time and pay records, collaborating with staffing office on work schedules
• Processes inpatient admissions including computer entry, obtaining authorized signatures, patient scheduling, bed assignment and census/accommodation verification
• Provides timely, verbal and written communications within team
• Trouble shoots, monitors and provides simple maintenance for printers, fax and duplicating machines
• Assists visitors, hospital staff and other individuals by answering questions and providing information. Effectively screens and handles telephone calls

Secondary (Modifiable)

• Other related duties as assigned

Accommodation:

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415-925-7040 or [e-mail].

C.A.R.E.S. Standards:

MarinHealth seeks candidates ready to model our C.A.R.E.S. standards—Communication, Accountability, Respect, Excellence, Safety—which foster a healing, trust-based environment for patients and colleagues.

Health & Immunizations:

To protect employees, patients, and our community, MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment (and annually thereafter). COVID-19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation:

The posted pay range complies with applicable law and reflects what we reasonably expect to pay for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity, consistent with MarinHealth’s compensation philosophy. Positions covered by collective bargaining agreements are governed by those agreements.

Equal Employment:

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status or disability status, and any other classifications protected by federal, state, and local laws.