Scheduling Associate I, Centralized Staffing Office, Per Diem, Variable Shifts

Marin General Hospital dba MarinHealth Medical Center; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

MarinHealth Medical Center is seeking a Scheduling Associate I to coordinate hospital staffing 24/7, ensuring timely services across departments. You will manage time-card data in the WFX system and work with management to maintain safe patient care coverage.

Ideal candidates have 1–2 years of scheduling or office experience, strong communication skills, and the ability to handle confidential information per HIPAA/PHI policies. High school diploma required; AA/AS preferred.

Qualifications

• High School Diploma or equivalent required.
• AA/AS degree preferred.
• 1–2 years scheduling or staffing experience, preferably in a Critical Access or Acute Care Hospital facility.
• IAM certification required within 30 days of hire.

Responsibilities

• Maintain daily review, updating, and data entry of all Registry and Traveler personnel time cards using the WFX System to ensure up‑to‑date financial/payroll reporting.
• Co‑operate closely with all Management Teams and Scheduling Associate II on staffing/scheduling tasks to ensure coverage.
• Deliver services to various Departments/Units on a shift‑by‑shift basis, responding to urgent scheduling needs.

Skills

Communication

Interpersonal skills

Organizational skills

Attention to detail

Typing 35 wpm

MS Office

HIPAA/PHI knowledge

Education

High school diploma

AA/AS degree preferred

Tools

ANSOS

AWM

Daily Census Report DB

Work Force Exchange

Windows 7

Excel

Word

Outlook

Job description

About MarinHealth

MarinHealth is an independent, integrated healthcare system with deep roots across North Bay. It operates MarinHealth Medical Center, a 327‑bed hospital in Greenbrae, and 55 primary‑care and specialty clinics throughout Marin, Sonoma, and Napa counties.

Job Description Summary

The Scheduling Associate I is responsible for the daily coordination of the hospital’s staffing and may provide service to various Departments/Units on a shift‑by‑shift basis. The role requires immediate delivery of services for urgent scheduling needs that may arise for all Departments/Units and ensures the staffing of the hospital 24/7.

Responsibilities

• Maintain daily review, updating, and data entry of all Registry and Traveler personnel time cards using the WFX System to ensure up‑to‑date financial/payroll reporting.
• Co‑operate closely with all Management Teams (Directors, Managers, Supervisors, and Administrative Nursing Supervisors) and the Scheduling Associate II on all staffing/scheduling tasks to ensure clinical and support personnel are available for safe patient care coverage.
• Deliver services to various Departments/Units on a shift‑by‑shift basis, responding to urgent scheduling needs whenever they arise.

Education

• High School Diploma or equivalent required.
• AA/AS (2‑year) degree preferred.

Experience

• One to two years of recent scheduling, staffing, or general office experience strongly desired, preferably in a Critical Access or Acute Care Hospital facility.

Licensure & Certifications

• Integrative Agitation Management (IAM) – required within 30 days of hire.

Prerequisite Skills

• Excellent oral and written communication skills and ability to follow English instructions.
• Strong interpersonal communication skills and tactfulness when dealing with various levels of personnel and external organizations.
• Ability to organize, prioritize tasks, and manage daily work assignments.
• Typing speed of at least 35 words per minute.
• Proficiency or ability to learn various computer programs (AWM, ANSOS, Daily Census Report Data Base, Work Force Exchange, Windows 7, Microsoft Office Suite – Excel, Word, Outlook).
• Strong logical, analytical, and critical‑thinking skills.
• Customer‑relations and interpersonal skills.
• Judgement in handling confidential information in accordance with State, Federal, and Hospital policies related to HIPAA and PHI data.

Accommodation

Qualified applicants with disabilities may request reasonable accommodation during the application process by contacting Human Resources at 415‑925‑7040 or [e-mail].

Health & Immunizations

MarinHealth requires measles, mumps, varicella, and annual influenza immunizations as a condition of employment. COVID‑19 vaccination/booster remains strongly recommended. Medical or religious exemptions will be considered consistent with applicable law.

Compensation

The posted pay range complies with applicable law and reflects expected payment for this role. Individual pay is set by skills, experience, qualifications, and internal/market equity and is consistent with MarinHealth’s compensation philosophy. Positions governed by collective bargaining agreements are subject to those agreements.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sexual orientation, gender identity, protected veteran status, or disability status and any other classifications protected by federal, state, and local laws.