Scheduling Assistant

Saint Francis Hospital, Inc.; United States; On-site; USD 44,083,000 - 57,859,000; Full time

Job summary

Saint Francis Hospital, Inc. in Tulsa, OK is seeking a Scheduling Assistant to ensure timely, accurate, and complete department clerical tasks for the Natalie Ambulatory Surgery Center. The role supports patient and staff scheduling, answers calls, prepares documents, and coordinates with other healthcare professionals.

Requires a High School Diploma or GED and at least one year of related experience. This full-time day shift fosters professional communication and organizational skills in a

Qualifications

• Requires a high school diploma or GED.
• Minimum 1 year of related scheduling/clerical experience.
• Strong communication and organizational skills required.

Responsibilities

• Performs department clerical responsibilities and scheduling tasks.
• Answers, screens, and directs telephone calls promptly.
• Relays scheduling information to staff as needed.
• Prepares correspondence and reports according to protocols.
• Files documents and maintains organized records.

Skills

Medical office procedures

Medical terminology

Computer skills

Interpersonal skills

Time management

Education

High School Diploma or GED

Job description

Full Time Days Shift: Monday-Friday 6:15am-2:45pm #GENIND

Job Summary

The Scheduling Assistant ensures timely, accurate, and complete performance of all department clerical responsibilities and functions.

Minimum Education

High School Diploma or GED.

Licensure, Registration and/or Certification

None.

Work Experience

Minimum 1 year of related experience.

Knowledge, Skills, and Abilities

• Working knowledge of general medical office procedures and medical terminology.
• Effective skill in operating a computer.
• Sound interpersonal and oral communications skills.
• Ability to organize and prioritize work in and effective manner.

Essential Functions and Responsibilities

• Performs and completes department clerical responsibilities and functions.
• Answers, screens, and directs telephone calls and inquiries in a timely manner.
• Relays information to other staff members related to scheduling, as appropriate.
• Prepares correspondence, memoranda, reports, and other documents according to established protocols.
• Files documents, reports, and other correspondence according to established protocols.

Decision Making

Independent judgment in making minor decisions where alternatives are limited and standard policies/protocols have been established.

Working Relationships

• Works directly with patients and/or customers.
• Works with internal and/or external customers via telephone or face to face interaction.
• Works with other healthcare professionals and staff.

Special Job Dimensions

None.

Supplemental Information

This document generally describes the essential functions of the job and the physical demands required to perform the job. This compilation of essential functions and physical demands is not all inclusive nor does it prohibit the assignment of additional duties.

Natalie Ambulatory Surgery Center - Yale Campus

Location

Tulsa, Oklahoma 74136

EOE Protected Veterans/Disability

EOE Protected Veterans/Disability

Saint Francis is a Catholic, not-for-profit Health system based in Tulsa, Oklahoma. We are the largest private employer in Eastern Oklahoma with over 12,000 employees, including 1,000 physicians. The health system is anchored by the 1,112-bed Saint Francis Hospital, the largest hospital in Oklahoma and the 11th largest in the nation. Our system also includes hospitals in south Tulsa, Muskogee and Vinita, as well as 110 Warren Clinic locations from Monkey Island to McAlester, northeastern Oklahoma's only children's hospital, a level IV neonatal intensive care unit, a 168-bed heart hospital, and Tulsa's leading trauma and emergency center.