Scheduling Assistant

PBF Energy; Littleton (NJ); On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Bonus eligibility

Health care

Retirement benefits

Paid time off

Job summary

PBF Energy, a major North American refiner, seeks a Scheduling Assistant to support the Commercial Scheduling team at the Parsippany, NJ headquarters. This on-site role requires meticulous data management, reporting, and invoice processing to ensure cost-efficient trading and supply chain operations.

The ideal candidate will have a business/supply chain background, strong Excel skills, and the ability to coordinate with internal teams and external vendors in a fast-paced environment.

Qualifications

• Proven ability to communicate effectively with internal and external stakeholders.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Experience with scheduling, supply chain, or ERP systems is a plus.

Responsibilities

• Maintain, validate, and update scheduling and supply chain data in trading and scheduling systems.
• Generate reports and analyze data to support scheduling and operations.
• Process vendor invoices accurately and liaison with Accounts Payable.

Skills

Communication

Time management

Detail-oriented

Prioritization

Analytical thinking

Education

Bachelor's degree in Business, Supply Chain, Logistics

Tools

Microsoft Excel

Outlook

Word

PowerPoint

Job description

Scheduling AssistantPBF Energy Inc. (NYSE: PBF) is one of the largest independent refiners in North America, operating through its subsidiaries, oil refineries and related facilities. We are seeking a detail-oriented, talented professional Scheduling Assistant to join our team as a pivotal member that would play a key role here at PBF Energy. This role would be located onsite five (5) days per week at our Company headquarters in Parsippany, NJThis role provides administrative and operational support to our Commercial Scheduling team, helping ensure the efficient, accurate, and cost-effective execution of commercial trading and supply chain activities. The ideal candidate possesses strong organizational and communication skills and thrives in a fast paced, team-oriented environment.PRINCIPLE RESPONSIBILITIES:Maintain, validate, and update scheduling and supply chain data within the company’s trading and scheduling systems to ensure data accuracy and integrity.Generate reports and perform data analysis to support scheduling and operations activities.Process vendor invoices accurately and in a timely manner.Serve as liaison between vendors and the Accounts Payable department to resolve invoice and payment inquiries.Utilize Microsoft Excel, Word, and other business applications to manage, track, and report information.Support various commercial scheduling and operational activities as assigned by the Director, Operations.Assist with special projects and other administrative duties as needed.JOB QUALIFICATIONS:A degree in Business, Supply Chain, Logistics, or a related field preferred; equivalent experience may be considered.Experience working in a professional environment with both internal and external stakeholders.Proficiency with Microsoft Office applications, particularly Excel, Outlook, Word, and PowerPoint.Strong verbal and written communication skills with a professional and courteous demeanor.Excellent organizational, time management, and ability to prioritize multiple tasks and meet deadlines.Ability to work effectively both independently and within a team environment.Demonstrated ownership and accountability for assigned responsibilities.Strong analytical, problem-solving, and attention-to-detail skills.Experience with scheduling, supply chain, logistics, trading, or ERP systems is a plus.This position is on site 5 days a week.ONLY CANDIDATES MEETING THE ABOVE REQUIREMENTS WILL BE CONSIDERED.FOR SERIOUS CONSIDERATION, PLEASE INCLUDE YOUR SALARY REQUIREMENTS.The salary range for this position is $50,411.61 - $81,974.93. The compensation range listed in this posting is in compliance with applicable state law. Factors such as scope and responsibilities of the position, candidate’s work experience, education/training, job-related skills and internal peer equity will be considered in determining the selected candidate’s compensation. Salaries at the time of hire are typically in the lower to middle portion of the above range in order to provide the opportunity to reflect future performance-based increases. In addition to salary, PBF offers a comprehensive benefits package which includes bonus eligibility, health care, retirement benefits, and paid time off.We thank all respondents for their interest in PBF Holding Company LLC (“PBF Energy”), however, only those selected for an interview will be contacted. Please no phone calls or emails to any employee of PBF Energy about this requisition. Placement agencies or recruiters need not respond. All resumes submitted by search firms to any employee of PBF Energy via email, the Internet or in any method without a valid written search agreement will be deemed the sole property of PBF Energy. No fee will be paid in the event the candidate is hired by PBF Energy as a result of the referral or through other means.PBF Energy is an equal opportunity employer. We are committed to creating a diverse, inclusive environment. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex, gender, gender identity or expression, sexual orientation, reproductive health decision making, national origin, ancestry, genetic information, physical or mental disability, medical condition, marital status, age, veteran and military status, or any other status protected by applicable law. We are committed to providing reasonable accommodations as required by law.#LI-GL1