Scheduling and Billing Coordinator

Speech at the Beach PLLC; Virginia Beach (VA); On-site; USD 42,000 - 56,000; Full time

Job summary

Speech at the Beach PLLC in Virginia Beach is seeking a reliable Scheduling & Billing Coordinator to join a busy healthcare office. The role focuses on medical billing, scheduling, and administrative systems with the SimplePractice platform and Google Drive/Workspace.

The candidate should be highly organized, detail-oriented, and capable of communicating professionally with families and the therapy team. This is an in-person role with standard hours, flexible start date.

Qualifications

• Experience in medical billing and healthcare administration.
• Familiarity with speech therapy billing and insurance.
• Experience with scheduling in a healthcare or therapy setting.
• Proficiency with SimplePractice for scheduling and billing.
• Proficiency with Google Drive/Google Workspace.

Responsibilities

• Manage therapist schedules and coordinate appointments.
• Schedule evaluations and ongoing therapy appointments.
• Communicate with families regarding scheduling, cancellations, waitlists and appointments.
• Submit and follow up on speech therapy claims.
• Verify insurance benefits and assist with authorizations.
• Review billing and insurance information for accuracy.
• Follow up on outstanding claims and unpaid balances.
• Assist with patient accounts and billing questions.
• Maintain accurate client information and documentation.
• Work within SimplePractice for scheduling, billing, documentation, and client management.
• Organize and maintain files and information through Google Drive/Google Workspace.
• Communicate with therapists regarding schedules, authorizations, and billing needs.
• Help keep our office systems running smoothly and efficiently.

Skills

Scheduling

Medical billing

Healthcare administration

Communication with families

Organized

Multitasking

Independent work

Team collaboration

Tools

SimplePractice

Google Drive/Google Workspace

Job description

Job Description

Job Description

Scheduling & Billing Coordinator

Speech at the Beach is looking for a reliable, organized, and detail-oriented Scheduling & Billing Coordinator to join our growing speech therapy practice!

We are looking for someone who is comfortable working in a busy healthcare office and has experience with medical billing, scheduling, and administrative systems. The ideal person is familiar with speech therapy billing and insurance , enjoys keeping things organized, and can confidently communicate with families and our therapy team.

Position Details

• ** Position:** Scheduling & Billing Coordinator
• ** Hours:** Approximately 36 hours per week
• ** Schedule:** Monday–Thursday, 8:00 AM–5:30 PM
• ** Fridays:** No regular Friday hours
• ** Location:** In-person at our Virginia Beach office
• ** Pay:** Based on experience
• ** Start Date:** Flexible / ASAP

What You’ll Be Doing

• Manage therapist schedules and coordinate appointments
• Schedule evaluations and ongoing therapy appointments
• Communicate with families regarding scheduling, cancellations, waitlists, and appointments
• Submit and follow up on speech therapy claims
• Verify insurance benefits and assist with authorizations
• Review billing and insurance information for accuracy
• Follow up on outstanding claims and unpaid balances
• Assist with patient accounts and billing questions
• Maintain accurate client information and documentation
• Work within SimplePractice for scheduling, billing, documentation, and client management
• Organize and maintain files and information through Google Drive/Google Workspace
• Communicate with therapists regarding schedules, authorizations, and billing needs
• Help keep our office systems running smoothly and efficiently

We’re Looking For Someone Who:

• Has previous experience with medical billing and/or healthcare administration
• Is familiar with speech therapy billing and insurance
• Has experience with scheduling in a healthcare or therapy setting
• Is comfortable using SimplePractice
• Is proficient with Google Drive/Google Workspace
• Is highly organized and detail-oriented
• Can multitask and prioritize in a busy environment
• Communicates professionally and warmly with families
• Is dependable, proactive, and comfortable working independently
• Enjoys being part of a small, supportive team

Bonus Points For:

• Previous experience working in a speech therapy, occupational therapy, physical therapy, or pediatric therapy practice
• Experience with insurance companies commonly used for speech therapy
• Experience with authorizations, eligibility checks, claims, denials, and accounts receivable
• Familiarity with SimplePractice billing workflows

About Speech at the Beach

Speech at the Beach is a family-centered speech therapy practice in Virginia Beach. We believe therapy should feel welcoming, supportive, and individualized for every child and family.

We’re growing, and we’re looking for someone who can help us stay organized behind the scenes while providing the same level of care and customer service our families experience in the therapy room.