Scheduling and Authorization Coordinator

Elevate Patient Financial Solutions®; Layton (UT); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K match

PTO 15 days

Paid holidays

Floating holidays

Elevate Day

Pet insurance

Referral bonus

Teamwork culture

Career growth

Job summary

Elevate Patient Financial Solutions is seeking a Scheduling and Authorization Coordinator to join our Layton, Utah hospital team. This on-site role handles patient calls, schedules imaging and procedures, and coordinates with physicians and hospital staff to ensure smooth patient flow.

The position is full-time, Monday through Friday, 8:00 am to 5:00 pm, and requires strong communication, attention to detail, and proficiency with Microsoft Office and health-care systems.

Qualifications

• High school diploma or GED required.
• Associate degree or 2+ years in patient scheduling, registration, or healthcare billing preferred.
• Over one year in customer service or client relations is preferred.
• Experience in office or hospital environments and high-volume call centers is preferred.
• Strong literacy, grammar, spelling and math skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with hospital systems is preferred.
• Strong sales and customer service skills.
• Excellent interviewing and telephone communication skills.
• Outstanding interpersonal skills and professional demeanor.
• Ability to communicate assertively and professionally.
• Strong analytical, problem solving and decision-making skills.
• High level of organization, attention to detail and time management.
• Ability to multitask and prioritize in a fast-paced environment.
• Ability to work independently and with minimal supervision.
• Stress management and adaptability.
• Goal-oriented with initiative and persistence.
• Team-oriented and collaborative.
• Flexible and adaptable to changing priorities.
• High standards of honesty, integrity and professionalism.

Responsibilities

• Coordinate scheduling of imaging and procedures with hospitals and physicians.
• Handle inbound and outbound calls to schedule imaging services and educate patients.
• Verify HIPAA information and ensure accuracy in scheduling and communications.
• Schedule and document notes in hospital and ElevatePFS systems.
• Manage emails, faxes, voicemails, and scheduling logs.
• Use scheduling software and systems to coordinate multiple exams across modalities.
• Communicate operational activities with supervisors and managers.
• Interact courteously with internal and external customers and uphold company image.
• Identify and propose process improvements for RMA services.
• Perform other duties as assigned.

Skills

Customer service

Phone support

Multitasking

Attention to detail

Time management

Problem solving

Interpersonal skills

Adaptability

Professional communication

Education

High school diploma or GED

Associate degree or 2+ years scheduling/healthcare billing

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Hospital systems familiarity

Job description

Elevate Patient Financial Solutions has an exciting career opportunity available as a Scheduling and Authorization Coordinator. This position will be onsite at a hospital in Layton, UT. The Full-Time schedule for this role will be Monday-Friday 8am-5pm.

Job Summary

The Scheduling and Authorization Coordinator delivers exceptional customer service when communicating with patients over the phone to provide the necessary information for applicable scheduling and imaging. They request information related to the coordination and scheduling of diagnostic imaging and other procedures and treatments for hospitals contracted with ElevatePFS®. The Scheduling and Authorization Coordinator interacts directly with the patients, referring physicians, Hospital Services, and internal company associates to guarantee smooth coordination of procedures and exams.

Essential Duties And Responsibilities

Insurance Authorization/Verification

• Thoroughly completes the insurance verification process to ensure the accuracy of insurance information.
• Obtains insurance authorizations, referral, and treatment consults as needed for all scheduled patients prior to receiving services.
• Obtains benefit coverage from insurance companies and accurately enters information into the appropriate computer system.
• Obtains diagnosis information and/or CPT code from the physician/office or the outpatient department, as necessary for completing the insurance authorization process.
• Maintains proficiency in the various systems utilized during insurance verification and authorization process including various on-line payor eligibility programs.
• Monitors appropriate work lists to ensure timely insurance verification processing.
• Maintains documentation necessary for compliance with state, federal, and other regulatory agency requirements.
• Maintains proficiency in the various systems utilized during insurance verification and authorization process including various on-line payor eligibility programs.

Scheduling

• Schedules all types of complex exams with attention to detail.
• Ability to manage high outbound and inbound calls to schedule patients for imaging services to ensure the best possible customer service by properly educating the patient on exam preparation and answering questions.
• Screens and verifies all HIPPA information to ensure accuracy with scheduling and speaking with patients, patients approved representatives and or physicians.
• Schedules and documents notes in hospital and ElevatePFS® operating systems.

Clerical

• Monitors and manages the e-mail inbox or fax machine for assigned practices throughout the day.
• Works any requests received via e-mailed or fax.
• Checks and responds to voicemails.
• Creates, maintains and monitors log of patients and procedures scheduled for assigned physician practices.
• Monitors appropriate work lists to ensure timely insurance verification processing.
• Utilizes multiple commuter application, scheduling software, network, drives to schedule multiple exams within multiple modalities and entities across the hospitals system.

Additional Responsibilities

• Effectively communicates operational activities and issues with Supervisor and Manager.
• Interfaces courteously and effectively with internal and external customers. Must consistently present a positive departmental and organizational image, as well as commitment to departmental goals, objectives, standards, policies and procedures.
• Demonstrates proficiency within assigned area of responsibility and a general understanding of the entire Patient Access process.
• Adheres to the hospitals and until level policies and procedures and safeguards set forth by each facility.
• Identifies and recommends process improvements for RMA services.
• Other duties as assigned.

Qualifications And Requirements

• High school diploma or GED
• Associate degree or 2+ years in patient scheduling, registration, or healthcare billing is preferred
• Over one (1) year working in a customer service or client relations type role
• Office or hospital environment experience is preferred
• High volume call center experience is preferred
• Strong Literacy (grammar, spelling, math)
• Strong Microsoft Products experience, including word, excel, outlook, windows
• Familiarity with hospital systems is preferred
• Strong sales and customer service skills
• Excellent interviewing and telephone communication skills
• Outstanding interpersonal and people‑oriented skills
• Excellent written and verbal communication abilities
• Ability to communicate assertively and professionally while maintaining confidence and credibility.
• Strong analytical, problem‑solving, and decision‑making skills
• High level of organization, attention to detail, and time management
• Ability to multitask and prioritize effectively in a fast‑paced environment
• Proven ability to work independently with minimal supervision
• Strong stress management and adaptability skills
• Goal‑driven with a strong action and results orientation
• Demonstrates initiative, persistence, and a strong work ethic
• Team‑oriented with the ability to collaborate effectively
• Flexible and adaptable to changing priorities
• High standards of honesty, integrity, and professionalism
• Profit‑and performance‑oriented mindset
• Remote and hybrid positions require internet connectivity that meet the Company’s upload and download requirements.

Benefits

ElevatePFS believes in making a positive impact not only within our industry but also with our employees –the organization’s greatest asset! We take pride in offering comprehensive benefits in a vast array of plans that contribute to the present and future well‑being of our employees and their families.

• Medical, Dental & Vision Insurance
• 401K (100% match for the first 3% & 50% match for the next 2%)
• 15 days of PTO
• 7 paid Holidays
• 2 Floating holidays
• 1 Elevate Day (floating holiday)
• Pet Insurance
• Employee referral bonus program
• Teamwork: We believe in teamwork and having fun together
• Career Growth: Gain great experience to promote to higher roles

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, location, specialty and training. This pay scale is not a promise of a particular wage.

The job description does not constitute an employment agreement between the employer and Employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Elevate, PFS is an Equal Opportunity Employer