Scheduling Administrative Assistant

Arapahoe Fire; Wheat Ridge (CO); On-site; USD 28,929 - 34,440; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with match

Paid time off

Holidays

Job summary

Arapahoe Fire in Wheat Ridge, CO is seeking a Scheduling Administrative Assistant to join their team. This full-time role involves scheduling, client interactions, and administrative support. The ideal candidate will have excellent organizational skills and the ability to communicate effectively in a fast-paced environment.

Joining Arapahoe Fire means being part of a family-owned company with a commitment to employee growth, competitive compensation, and a supportive culture. Benefits include health insurance, 401(k) matching, and opportunities for career advancement.

Qualifications

• Strong organizational and follow‑up skills.
• Ability to communicate effectively via telephone, email, text, and video conferencing.
• History of building trust and maintaining confidentiality.

Responsibilities

• Works closely with company owners and technicians to provide outstanding service.
• Ensures client interactions are handled and resolved.
• Schedules internally with technicians and externally with clients.

Skills

Organizational skills

Effective communication

Interpersonal skills

Team player attitude

Proficiency in Word, Excel, and TEAMS

Education

High school diploma or equivalent

Tools

Word

Excel

TEAMS

Job description

Seeking a Scheduling Administrative Assistant in Wheat Ridge, CO (Denver)

Join us at Arapahoe Fire Protection!

Founded in 1989, Arapahoe Fire Protection is a leading fire protection company with offices in Aurora, Colorado Springs, and Wheat Ridge, Colorado. We are seeking candidates who are looking for a company that they can grow with. We are a family-owned company who values its employees and is looking for future leaders in our business.

Essential Duties and Responsibilities:

• Works closely with company owners, managers and technicians to provide customers with outstanding professional service.
• Serves as the conduit to enable the technician team to focus on job delivery and improve customer experience.
• Ensures client interactions are exceptionally handled; requests and concerns are accurately tracked, assigned, and resolved.
• Handles multiple interactions via email, phone, TEAMS, online portals in a fast, timely, accurate manner; every customer matters.
• Utilizes electronic filing systems for internal documentation and client deliverables.
• Works on one-time projects as needed.
• Performs other tasks or projects assigned by supervisor.
• Schedules internally with technicians and externally with clients.
• Contributes to team effort by accomplishing and achieving results.
• Identifies changes in processes and the optimal application to promote efficiency.

Qualifications:

• Strong organizational and follow‑up skills.
• Ability to communicate effectively via telephone, email, text, and video conferencing.
• Excellent interpersonal communication skills, and the ability to maintain a cooperative manner and positive attitude while working under pressure.
• Ability to work independently as well as part of a team, and to get along with a variety of different personality types and help maintain an efficient and conflict‑free work environment.
• A personality that is energetic, proactive, approachable and friendly, and professional.
• A “team player” attitude.
• Background demonstrating extraordinary work ethic, dependability, and reliability.
• History of building trust and maintaining confidentiality.
• A willingness to learn.
• High school diploma or equivalent.
• 1–2 years or more of administrative, scheduling experience, or relevant experience.
• Proficient use of Word, Excel, and TEAMS.

Job Type:

• Full‑time, on‑site, Monday – Friday
• 40 hours a week

Why Join Us?

• Competitive Compensation: Hourly pay range of $21–25/hr.
• Benefits Package: Health, dental, vision, 401(k) with match, PTO, holidays.
• Career Growth: Opportunities for professional development and advancement.
• Culture: Be part of a supportive and inclusive team in a company that values integrity, innovation, and employee wellbeing.
• Denver Lifestyle: Work in one of the fastest‑growing cities in the country with access to the Rocky Mountains, vibrant culture, and year‑round activities.

Arapahoe Fire is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.