Scheduling Access Specialist (Sandwich)

Cape Cod Healthcare Inc; Sandwich (MA); On-site; USD 31,000 - 37,000; Full time

Job summary

Medical Affiliates of Cape Cod in Sandwich, MA is seeking a Scheduling Access Specialist to provide patient scheduling and front office support in the EMR system.

The role emphasizes maintaining provider schedules, coordinating with departments, and delivering outstanding customer service while adhering to HIPAA regulations. Typical hours are 40 per week, with weekday scheduling.

Qualifications

• English literacy and clear communication required.
• High school diploma or equivalent.
• At least 1 year of medical scheduling experience.
• EMR systems and MS Office experience preferred.
• Strong customer service and communication skills.
• Medical terminology knowledge preferred.
• Typing speed around 30 WPM preferred.

Responsibilities

• Provide patient scheduling services and ensure efficient front office operations.
• Maintain provider schedules to meet productivity targets and patient flow.
• Attend team meetings with physicians and nurses to discuss scheduling needs.
• Manage schedules during transitions to new care models.
• Contact patients overdue for appointments and follow up post-ED/urgent care visits.
• Schedule appointments in the EMR and verify patient information.
• Answer calls professionally and direct messages as needed.
• Reschedule or cancel appointments and notify clinicians of changes.
• Float to other MACC practices when required.

Skills

Scheduling experience

Customer service

Communication

Interpersonal skills

Typing 30 WPM

Education

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

MS Office

Job description

Welcome! Please sign in when you are ready | My Account Options

Thepayrange displayed on each job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education. This is not inclusive of the value of Cape Cod Healthcare’s benefits package (if applicable), which includes among other benefits, healthcare/dental/vision and retirement. For annual salaries this is based on full-time employment.

Job Description - Scheduling Access Specialist (Sandwich) (260921-50012400)

Purpose of Position : To provide patient scheduling services in a timely and efficient manner in accordance with departmental procedures while providing outstanding customer service to all existing and potential MACC patients.

Description

• Primary contact for patient access for patients and other departments.
• Maintains provider schedules to achieve productivity targets, patient access and provider flow.
• Attends monthly team meeting with physicians and nurses to offer suggestions and guidance regarding patient access and the schedule.
• Manages the schedule during transition to new models of care when applicable.
• Monitors physician’s panel and contacts patients who are past due for appointments.
• Tracks patients who were seen in Emergency Department or Urgent Care and contacts them to offer a follow up appointment.
• Schedule patient appointments and/or consult requests in person or by telephone in the electronic medical record system in accordance to department scheduling protocols.
• Answers the phone in a timely, polite and professional manner, in three rings or less, directs calls to appropriate persons and takes accurate messages within the electronic medical record
• Obtains accurate and proper information when scheduling appointments, including updated demographics and insurance/payer information
• Reschedules patient appointments and extends patient schedules as necessary
• Processes cancellations and no show appointments, and notifies clinician of change in schedule.
• Edit clinicians' schedules as needed to include time off, sick time, vacation, in-service and meeting time; calls patients to reschedule appointments when clinician is out, and makes edits in computerized schedule
• Maintains efficient flow of daily patient schedule and front office operations
• Mail out new patient package when applicable
• Confirms appointments within 24 hours
• Liaison for existing and future patients seeking new and follow-up care appointments
• Performs tasks as a receptionist and EMR Specialist as needed
• Timely communication of unresolved issues to manager or designee to facilitate timely interventions
• Utilize patient scheduling reports to follow-up with patients that have not scheduled a future visit
• Maintains harmonious and cooperative relations with fellow employees, medical staff, patients and guests
• Maintains confidentiality regarding patient information in accordance to HIPAA regulations
• Ability to float to other MACC practices when required
• Perform other work related duties and activities as assigned or requested

Qualifications

• Ability to read, write and communicate in English
• High school graduate or equivalent

• At least one (1) year of experience with medical scheduling preferred
• At least one (1) year experience with current office technology, proficient with medical computer office applications (Electronic Medical/Health Records, MS Office, etc.) preferred
• Demonstrated excellence in providing customer service
• Strong communication and interpersonal skills
• Medical terminology knowledge preferred
• Typing skills at 30 WPM preferred

Schedule Details : 40 hours per week, Monday-Friday, 7a-5p, No Weekends & No Holiday.

Organization

Medical Affiliates of Cape Cod

Primary Location

Massachusetts-Sandwich

Department : MAC-Sandwich Internal Medicine

Annual/Hourly : Hourly

Hiring Pay Range : $ 22.79 - $ 26.74

Thepayrange displayed on each job posting reflects the anticipated range for new hires. A successful candidate’s actual compensation will be determined after taking factors into consideration such as the candidate’s work history, experience, skill set, and education. This is not inclusive of the value of Cape Cod Healthcare’s benefits package (if applicable), which includes among other benefits, healthcare/dental/vision and retirement. For annual salaries this is based on full-time employment.