Scheduler/Receptionist

Chalfant Corp; Boise (ID); On-site; USD 26,000 - 32,000; Full time

Job summary

VW Audi Boise is seeking a friendly, organized Receptionist/Scheduler to be the first contact for customers in a fast-paced front-office environment.

You will greet visitors, answer calls, schedule service appointments, maintain customer records, and assist sales or service advisors while keeping the lobby welcoming. This on-site, full-time role offers hourly pay from $19 to $23 based on experience, with a Monday–Friday schedule. Training on scheduling software is provided.

Qualifications

• Experience in receptionist or customer service preferred.
• Proficiency with computer systems and scheduling software.
• Excellent phone etiquette and organization.

Responsibilities

• Greet customers and visitors at the dealership.
• Answer and route phone calls to the appropriate department.
• Schedule and confirm service appointments with the service team.
• Maintain accurate customer records and appointment schedules.
• Assist customers with questions and direct them to sales or service.
• Handle mail, packages, and deliveries.
• Support sales and service teams with administrative tasks.
• Keep front desk and lobby clean and welcoming.

Skills

Organizational skills

Multitasking

Scheduling software

Customer service experience

Reliability & punctuality

Professional appearance

Tools

Scheduling software

Job description

Advertised Job Type: Permanent - Full-time regular employment

Work Type: On Site

Job Description

VW Audi Boise is looking for a friendly, organized Receptionist/Scheduler to be the first point of contact for our customers. This role is ideal for someone who enjoys a fast-paced front-office environment, has excellent phone and people skills, and takes pride in keeping things running smoothly.

What You'll Do

• Greet customers and visitors warmly as they arrive at the dealership
• Answer, screen, and route incoming phone calls to the appropriate department
• Schedule and confirm service appointments, coordinating with the service department to manage daily capacity
• Maintain accurate customer records and appointment schedules in the dealership's system
• Assist customers with basic questions and direct them to the right sales or service advisor
• Handle incoming and outgoing mail, packages, and deliveries
• Support sales and service teams with administrative tasks as needed
• Keep the front desk and lobby area clean, organized, and welcoming

What We're Looking For

• Strong organizational skills and attention to detail
• Comfortable multitasking and prioritizing in a busy environment
• Proficient with computers and scheduling software (training provided)
• Previous receptionist, scheduling, or customer service experience preferred
• Positive, professional attitude and appearance
• Reliable and punctual

Schedule & Compensation

• Monday through Friday schedule
• Hourly pay: $19-$23/hr, based on experience