Scheduler - Full-Time 1st Shift

Hcshiring; Marshfield (WI); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

401(K) Program

Paid Time Off

Job summary

Three Oaks Health Services is seeking a Scheduler to staff CNAs and licensed staff, assist the DON with daily and monthly scheduling, and coordinate staffing needs based on PPDs and budgets. The role includes Medical Records and Central Supply duties.

This full-time, on-site position requires flexibility for occasional weekends. North Shore Health community values and supports compassionate, resident-centered care and ongoing professional development.

Qualifications

• High School diploma or equivalent required.
• Flexible availability to work on various shifts.
• Prior scheduling experience required.

Responsibilities

• Assist in staffing CNAs and nursing staff.
• Prepare and maintain daily and monthly schedules.
• Identify staffing needs based on census/PPD and budget.
• Coordinate scheduling with employees and departments.
• Maintain phone/contact information for nursing staff.
• Ensure compliance with laws and Center policies.
• Participate in in-service trainings and performance improvement committees.

Skills

Scheduling

Communication

Team coordination

Education

High School diploma or equivalent

Tools

Microsoft Office

Job description

Scheduler

Three Oaks Health Services | Up to $26/hr

Make a meaningful difference every shift at Three Oaks Health Services, a North Shore Health community. Join a supportive skilled nursing and rehabilitation team where compassionate, resident-centered care comes first—and where your skills, ideas, and growth are valued.

Why Join Us?

• Full Time, On-site, & Occasional Weekends
• New Leadership. New Opportunities: Join our team as we begin an exciting new chapter with fresh leadership and a renewed commitment to creating a positive, supportive workplace.
• Grow Your Career: Build your clinical expertise with a team committed to professional development and excellent care.

At North Shore Healthcare, our values—Trust, Engagement, Competence, Respect, and Passion—shape how we care for residents and support one another. Bring your compassion and clinical skills to a workplace where you will be known, supported, and appreciated.

Job Summary

Responsible for staffing CNAs and/or nursing staff. Assists the DON in staffing appropriately licensed/certified employees through preparation and maintenance of daily and monthly schedules. Identifies staffing needs based on PPDs and staffing budget and works with employees to coordinate scheduling needs. This position will also include Medical Records and Central Supply duties.

Job Qualifications

Work Environment/Physical Requirements The responsibilities of this position involve significant physical activities including standing, lifting (up to 50 pounds unassisted), bending, stooping, pushing, pulling and twisting. All employees of nursing homes may be required to provide lifting and transfer assistance to residents. Lifting and/or transferring some residents will require use of a lifting device and /or assistance of other staff.

Required Education and Experience

• High School diploma (or equivalent)
• Flexible availability
• Prior experience in scheduling
• Computer proficiency with Microsoft products

Preferred Education and Experience

• Accounting proficiency helpful
• Long term care experience
• Experience in a fast-paced environment
• Post-acute care or health care experience preferred

Skills, Knowledge and Abilities: Must have business acumen and intellectual prowess. Must have business/financial and/or engineering acumen. Ability to organize, plan and work autonomously. Ability to read, write, speak and understand English. Ability to relate positively, effectively, and appropriately with residents, families, community members, volunteers and other center staff. Possess special interest in, and a positive attitude about, working with long-term care residents and the elderly. Meets all health requirements, as required by law. Computer literacy, especially with Microsoft Office products, preferred.

Essential Functions

• Assists in identifying open positions for optimum staffing levels based on census/PPD
• Maintains current phone/contact information for nursing department employees
• Review previous, current and future staffing patterns with ED and DON
• Reviews staffing requirements/hiring needs
• Develops, implements and coordinates daily scheduling and assignments consistent with PPD
• Complies with laws and regulations applicable to position and act in accordance with Center’s Compliance Program
• Attends and participates in in-service training, performance improvement (“PI”) committees and other meetings as scheduled and directed
• Safety
• Knows and follows center rules
• Follows center dress and hygiene policies
• Demonstrates proper use of equipment. Reports equipment needs or repairs
• Follows center smoking policies
• Reports and documents any incidents or accidents of residents, staff or visitors to the appropriate center personnel
• Reports all hazardous conditions/equipment to Supervisor
• Performs duties, which may include transportation of residents, as assigned in Center Disaster Plan
• Uses required protective equipment
• Follows infection control standards, policies and procedures
• Resident Rights
• Knows Resident Rights. Helps the residents/patients exercise and/or protect their rights
• Reports resident/patient complaints to management
• Maintains confidentiality of resident/patient information
• HIPAA
• Follows and adheres to Center’s policies and procedures implementing HIPAA requirements for the privacy and security of protected health information
• Uses and/or discloses only minimum amount of Protected Health Information necessary to complete assigned tasks
• Reports all suspected violation of company’s HIPAA policies or procedures to Center Privacy Designee

Benefits:

We offer a comprehensive benefit packages which includes:

• Health insurance for full-time employees starting the first of the month following 30 days of employment
• Dental and vision insurance for full and part-time staff
• 401(K) Program for full and part-time staff
• 6 paid holidays plus one floating holiday for full-time staff
• Company paid life insurance for full-time staff
• Voluntary life and disability insurance for full-time staff
• Paid Time Off

Our mission is to establish a culture that reinforces the values necessary to be the premier health services provider and employer in each of the communities we serve. We understand that choosing where you want to go in your career is a big decision. We would like the opportunity to show you that North Shore Healthcare is the Right Choice for you.