Scheduler

Legacy Health; Vancouver (WA); On-site; USD 31,000 - 44,000; Full time

Job summary

Legacy Health is seeking a Scheduler who coordinates procedure scheduling across multiple rooms and supports clinical teams in delivering seamless care. The role requires strong typing, time management, and confidentiality in handling patient data.

The position emphasizes collaboration with anesthesia and office staff, with a focus on accurate data entry, adherence to policies, and efficient scheduling to support high-quality patient experiences.

Qualifications

• High school completion required.
• Experience as medical assistant, secretary, unit secretary, surgical technician or imaging support preferred.
• Proficiency with scheduling systems and hospital workflows.
• Demonstrated ability to handle confidential information.

Responsibilities

• Schedule procedures for multiple rooms and manage staff availability.
• Enter staff and schedule data; update system with personnel and budget info.
• Perform daily patient/procedure data entry and maintain patient confidentiality.
• Assist manager with staff profiles and support director with computer duties.
• Generate required reports and coordinate with Anesthesia for case details.

Skills

Computer systems knowledge

Policies & procedures

Medical terminology

Typing speed

Time management

Communication skills

Stress management

Confidential information handling

Education

High school diploma or equivalent

Job description

At Legacy, every team member helps shape the patient experience. As a Scheduler, you play a critical role in coordinating care by ensuring that procedures are scheduled accurately and efficiently. Your work supports both patients and clinical teams, helping to create a seamless process that enhances the quality of care we provide. If you're detail-oriented, collaborative, and ready to make a meaningful impact behind the scenes, we encourage you to apply.

Responsibilities

• Computerized Scheduling: Schedules procedures for multiple rooms using scheduling computer system. Determines availability of staff and room availability based on procedure being performed.
• Automated Computerized Staffing: May enter staff members and create schedule types, work patterns as needed. May load varying data into system about personnel, budget and staff coverage.
• Independently performs daily patient/procedure data entry into computer system.
• May assist manager with maintaining and updating staff profiles.
• May assist computer program director with various computer duties updating system, timebooking information etc.
• May independently initiate required reports. Maintains patient confidentiality.
• May work with the Anesthesia department to create a smooth schedule. Duties may include: assigning each patient’s anesthesiologist, notifying Anesthesia of their assigned cases, changes in their schedules, etc. Enters into the computer system patient’s assigned anesthesiologist, room number, and any pertinent information needed for the procedure.
• May function as Secretarial support-- performing various and numerous duties. Performs department typing as assigned. Completes patient charges, reviews and updates suture lists, miscellaneous charge list, etc., as needed to ensure proper revenue.

Education

• Completion of high school or equivalent.

Experience

• Medical assistant, Secretary, Unit Secretary, Surgical Technician or Imaging Support Specialist preferred.

Skills

• Knowledge of appropriate computer systems and software.
• Knowledge of department policies and procedures.
• Medical terminology.
• Requires typing 35 wpm.
• Demonstrated time management and organizational skills.
• Demonstrated communication skills.
• Demonstrated ability to work under stress.
• Demonstrated ability to work with confidential information.

Pay Range

USD $22.32 - USD $31.90 /Hr.

Our Commitment to Health and Equal Opportunity

Our Legacy is good for health for Our People, Our Patients, Our Communities, Our World. Above all, we will do the right thing.

If you are passionate about our mission and believe you can contribute to our team, we encourage you to apply—even if you don't meet every qualification listed. We are committed to fostering an inclusive environment where everyone can grow and succeed.

Legacy Health is an equal opportunity employer and prohibits unlawful discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion or creed, citizenship status, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, veteran status, or any other characteristic protected by law.

To learn more about our employee benefits click here: www.legacyhealth.org/For-Health-Professionals/careers/benefiting-you