Scheduler

Ohio Living; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

Ohio Living is seeking a Scheduler to ensure adequate staffing of Nurses and CNAs within our life plan community, aligning with company standards and regulations.

The role involves compiling payroll information, maintaining attendance records, organizing schedules, and providing clerical support for the Nursing Department.

Qualifications

• Experience with scheduling in a healthcare setting.
• Ability to read, write, and understand English clearly.
• Strong organizational and clerical skills.

Responsibilities

• Prepare Nursing Department schedules using scheduling systems and adjust for staff availability.
• Maintain attendance records and payroll-related data for staff.
• Provide clerical support and communicate staffing issues to leadership.

Skills

Scheduling

Clerical

Communication

Education

High school diploma or equivalent

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! Our intention is to have employees who are passionate about making their personal mission statement come to life each day at work! Be it through providing healing, eradicating loneliness, contributing to efficiencies, streamlining processes, being dependable, sparking creativity or something else, the demonstration of HOW you do your job is just as important as WHAT you do in your job. Alongside our valued employees, we are making a difference throughout the state of Ohio in the lives of those that need healthcare or those embracing the next chapter of their lives. Sustained members of our team demonstrate accountable behavior and share our values of customer service, innovation, integrity, inclusion, financial stewardship, leadership and care.

The Scheduler - LPC ensures adequate staffing of Nurses and CNAs within the life plan community in accordance with company standards and federal, state, and local standards, guidelines, and regulations. The Scheduler compiles information for payroll and HR for the nursing staff, maintains all records for attendance, organizes and monitors various lists and schedules for the Nursing Department, and provides clerical support for the department.

Essential Activities and Tasks - 35% Operations Management and Administration Uses scheduling system to prepare Nursing Department schedule. Adjusts schedule according to staff availability. Keeps the staff current with changes in scheduling procedures and policies as needed. Participates in the orientation, in-services, and continuing education of staff as requested.

Quality and Compliance Management - 35% Uses the computer system to run reports and evaluate data entry accuracy. Edits or reports data entry accuracy problems as needed. Assists in the verification of data entry and payroll processes. Maintains current and accurate staff through the use of an electronic scheduling system by entering employee information and other related details in accordance with company standards and federal, state, and local standards, guidelines, and regulations as it relates to the scheduling system. Completes scheduling requirements, minimizing overtime wherever possible.

Communication - 30% Responsible for accurate, timely communication related to scheduling. Prints and distributes staff itineraries as needed. Responds to staff calls in a timely manner related to scheduling. Develops and maintains close working relationships with employees and contract staff. Communicates daily staffing issues/concerns to nursing leadership. All other duties as assigned.

Qualifications Education High school diploma or equivalent required. Experience Two years of scheduling experience required. Two years of long-term care experience preferred. Experience with direct patient care preferred.

Other Requirements Must be able to read, write, speak, and understand the English language.

Working Conditions and Special Requirements Sitting - Up to 8 hours/day Standing - Up to 4 hours/day Walking - Up to 4 hours/day Lifting, transferring, pushing or pulling residents/patients or equipment/supplies - Up to 25 pounds On-call availability - 24/7 for emergencies Subject to residents/patients with various disease processes - Occasional Risk Category for Exposure to Bloodborne Diseases - III Across our 11 life plan communities, we offer a range of options from independent living apartments and villas to specialized memory care and everything in between. Whether it's a helping hand or skilled nursing care, we're here to provide support at every stage of life's journey. But our commitment doesn't stop at our doorstep. Between Ohio Living Home Health & Hospice and Ohio Living Palliative Medicine, we extend our care to over 10 million Ohioans in the 43 counties we serve. We also offer provider-owned physician and nurse practitioner services, a Medicare Advantage plan, and pharmacy services — because health and wellness go hand in hand. The Ohio Living Foundation raises millions of dollars each year to support the people and programs of Ohio Living. From charity care to special programs and beyond, they’re dedicated to making a difference in the lives of those we serve and ensuring that no one is left behind. At Ohio Living, our mission is that heart of all we do. For over 100 years, it has been our promise to care, to support, and to enrich the lives of our residents and communities.