Scheduler

Aperion Care; DeKalb (IL); On-site; USD 45,000 - 70,000; Full time

Job summary

Aperion Care in DeKalb, Illinois is seeking a Scheduler to coordinate staffing for nursing staff, CNAs, RNs and LPNs, while ensuring regulatory compliance and smooth daily operations. You will track attendance, help hire when needed, maintain time records, and ensure supplies and equipment are available at nurse stations.

The role requires strong communication, MS Office proficiency, and the ability to multitask under pressure in a fast-paced healthcare environment.

Qualifications

• Must have a high-school diploma or equivalent.
• Scheduling experience preferred in a healthcare setting.
• Strong written and oral communication skills.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Ability to multi-task, prioritize and work under pressure.
• Professional appearance and demeanor.

Responsibilities

• Maintain schedule for CNAs and nurses (RNs and LPNs).
• Reduce overtime in coordination with DON/ADON and HR.
• Assist in hiring new CNAs and Nurses as needed.
• Maintain accurate time records and monitor attendance.
• Order and stock medical supplies for the facility.
• Ensure nurses stations are stocked with necessary supplies.
• Organize nurse stations weekly.
• Organize rented equipment and return when not in use.
• Assist with resident transport and scheduling for escorts.
• Other duties as assigned.

Skills

Scheduling

Nursing scheduling

Microsoft Office

Communication skills

Multi-tasking

Education

High school diploma or equivalent

Tools

Excel

Word

Outlook

Job description

SUMMARY:

The Scheduler position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing regulations. Additionally, the incumbent will communicate effectively with all staff, ensuring to track Nursing employees concerns. The incumbent will also maintain and order medical supplies as needed for the nursing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Maintain schedule for Certified Nursing Assistants (C.N.A.s) and Nurses (RNs and LPNs)
• Reduce overtime to the best of his/her ability in the nursing department in conjunction with the DON/Assistant Director of Nursing (ADON) and Human Resources Director
• Assist in hiring new C.N.A.s and Nurses on an as needed basis communicating with the DON/ADON and HR Director
• Maintain accurate time records for the nursing department; ensuring to monitor attendance (Call-Offs, Tardies, and No Call, No Shows)
• Responsible for timely ordering and stocking of medical supplies for the facility
• Ensure that all nurses stations are stocked with the necessary supplies
• Organize nurse’s stations on a weekly basis
• Organize all rented equipment (i.e. beds, wheelchairs, etc.,) and send back when not in use
• Assist with schedule and transport of residents and assist with scheduling for escort needs
• Other duties as assigned

QUALIFICATIONS:

• Must possess, as a minimum, a high-school diploma or its equivalent
• Previous scheduling experience desired
• Strong oral and written communication skills
• Proficient with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multi-task, prioritize and work under pressure
• Professional appearance and demeanor
• Ability to be resourceful, tactful, and proactive in dealing with any issues that may arise

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.
• Must be able to cope with the mental and emotional stress of the position.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.