Scheduling Coordinator

CHSGa; Hawkinsville (GA); On-site; USD 42,000 - 60,000; Full time

Job summary

Pinewood Healthcare Center, a nonprofit, mission‑driven facility, is seeking an Administrative Nursing Coordinator to join a supportive leadership team. You’ll help ensure daily operations run smoothly and that residents receive high‑quality care.

Responsibilities include scheduling, staffing, reporting, hiring tasks, and collaboration across departments, with opportunities to contribute to process improvements and patient care support.

Qualifications

• High school diploma or equivalent preferred.
• Proven proficiency with Microsoft Office applications.
• Strong organizational and communication skills.

Responsibilities

• Prepare master nursing time schedule for 24‑hour coverage; director approval required monthly.
• Replace call-ins and manage daily staffing changes.
• Prepare hourly census reports and counsel absentees or tardiness.
• Screen applications, conduct prescreening, set up interviews and onboarding.
• Maintain associate personnel files and documentation.
• Attend nursing meetings and record minutes.
• Assist with patient care duties as needed; maintain professional image of the center.
• Collaborate with nursing and other departments to support operations.

Skills

Microsoft Office

Organizational skills

Communication skills

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Join us at

Pinewood Healthcare Center

– a place where you’ll be valued, recognized and rewarded for the vital work you do each day. We’ll surround you with a strong team and leadership that supports every aspect of your life – both inside and outside of our centers. And you’ll get to practice your passion in a non‑profit, mission‑driven organization that’s known for the highest level of care in our communities

Essential Duties And Responsibilities

• Required to prepare master nursing time schedule for 24-hour coverage to comply with the state requirements. Director of Nursing Services must approve the master time schedule prior to posting. This is to be done on a monthly basis.
• Replace call-in’s.
• Prepares daily hourly report based on census. Reviews with Director of Nursing Services those associates who are requiring of counseling related to absenteeism or tardiness.
• Reviews employment applications, prescreening interviews, reference checks, set up appointments, notification of hiring, scheduling and orientation with in-service director. Does paper work of orientation of new associates.
• May be required to set up associate personnel file folders.
• Prepares nursing physical and evaluation due list and notifies Director of Nursing Services of any that are past due.
• Runs errands to doctor’s office and post office.
• Keeps tickler file of any reported out of the building.
• Keeps recertification’s signed in a timely manner.
• May be required to start the MRQ forms monthly.
• May be required to log in-service on individual associate’s files as directed by the Director of Nursing/In-service Director.
• Maintains good communication with all nursing departments and other departments of the center.
• Attends nursing meetings and keeps written minutes as directed by Director of Nursing.
• May be required to assist with direct patient care duties, such as bedding, passing nourishment, serving trays and feeding as directed.
• Promotes the image and reputation of the System by exhibiting servant leadership and providing direct and open lines of communication.
• Contributes to the work of committees, workgroups, project management, and other collaborative efforts of the System.
• Performs other duties as necessary to ensure the success of the System.

Skills And Abilities

• Proficient in using a computer, especially Microsoft Office, Excel and Power Point.
• Excellent organizational and prioritizing skills required
• Effective and professional verbal, and written communication skills
• Communicates well with other associates, patients, family members, and visitors providing warm and friendly greeting and an approachable attitude. Responds to expressed concerns while displaying a helpful, caring demeanor, answers questions when appropriate in a professional manner.

Minimum Qualifications

High school diploma or equivalent preferred

Supervisory Responsibilities

None.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or associates of the organization.

Mathematical Skills

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, and decimals.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram format. The ability to deal with problems involving several concrete variables in standardized situations.

Computer Application Skills

This job requires proficiency with the following computer applications:

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word

CERTIFICATES, LICENSES, REGISTRATIONS

Please See Minimum Qualifications

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the associate is regularly required to sit, talk or hear. The associate frequently is required to walk. Use hands to finger, handle or feel and reach with hands and arms. The associate is occasionally required to stand. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.

EEO / M / F / D / V / Drug Free Workplace