Scanning and Indexing Specialist

Fulton Bank; Lebanon (Lebanon County); On-site; USD 23,000 - 31,000; Full time

Benefits offered by this job

Medical plans

Dental insurance

Vision insurance

401(k) program

Paid time off

Educational assistance

Job summary

Fulton Bank is seeking a full-time employee for an onsite position in Lebanon, PA, responsible for mortgage documentation processing. The ideal candidate will manage tasks related to scanning, indexing, and file retention while ensuring compliance with company guidelines.

Educational requirements include a high school diploma and familiarity with PC and keyboard use, as well as Microsoft Word and Excel. An hourly wage ranging from $16.75 to $22.40 will be offered based on experience and skills.

Qualifications

• 6 to 12 months of PC and Keyboard experience required.
• Familiarity with Microsoft Word and Excel is a must.

Responsibilities

• Prepare, scan, index, and retain mortgage loan documentation.
• Ensure image quality through thorough quality reviews.
• Maintain loan files in accordance with Service Level Agreements.
• Conduct regular cleaning and maintenance on scanning equipment.
• Process requests for official checks from Loan Operations employees.

Skills

PC and Keyboard experience

Microsoft Word

Microsoft Excel

Education

High School Diploma or equivalent

Job description

Our values define us and our culture inspires us to change lives for the better. Our employees are the heart and soul of our company, and every success we experience begins with them. Together we are committed to making a positive impact in our local communities. We champion a culture of continuous learning, work-life integration, and inclusion. We promote a digitally enabled work environment to continuously enhance the experience of our employees and customers.

Job Location and Type

This is a full-time, onsite career opportunity based out of our Downtown Lebanon location in Lebanon, PA.

Job Responsibilities

Performs the multiple tasks necessary for the preparation, scanning, indexing and retention of Commercial, Consumer and Residential Mortgage loan documentation.

• Provides widespread, efficient access to loan documentation in the Enterprise Content Management System through the indexing process by populating required keyword fields accurately and choosing the correct document type name to assign to each document making for easy image retrieval. Indexing is completed within accepted time standards.
• Carries out loan scanning process by receiving, identifying and separating loan documents for scanning. Scans all prepared loan documents using specialized high speed scanners in conjunction with document capture software. Focuses on and ensures image quality by conducting thorough quality reviews of all loan document images before they are indexed.
• Supports Records Management Retention guidelines by identifying and acting on the retention requirements of each loan document by securely archiving those documents that require retention and providing for the timely destruction of those documents that do not require hardcopy retention. Maintaining an orderly file room, ensuring that all loan files are secured in accordance with specified Service Level Agreements. Ensuring file integrity by adding retainable loan documents to the customer file throughout the life of the loan, retrieving paid out, charged off and requested loan files and documents and distributing them to the appropriate parties for processing. Arranging for secure shipping of loan documents and files to requestors and maintaining a check in and check out system to carefully track the location of files that leave the file room and responding to loan file and document scanning requests within departmental guidelines.
• Maintains a working knowledge of scanner settings and functions, conducts regular cleaning and maintenance on all scanning equipment and troubleshoots basic scanner problems. Maintains working knowledge of document capture software.
• Uses alternate means of electronic document ingestion when original documentation is provided in an electronic format.
• Processes requests for official checks from Loan Operations employees on a daily basis. Keeps accurate records regarding the production, inventory and distribution of checks.

Education

High School Diploma or equivalent. Specialty Does not apply at this level of education. (Required)

Experience

6 to 12 months PC and Keyboard experience; Familiar with Microsoft Word and Excel. (Required)

This role may perform other job duties as assigned by the manager. Each employee of the Organization, regardless of position, is accountable for reading, understanding and acting on the contents of all Company-assigned and/or job related Compliance Programs, regulations and policies and procedures, as well as ensure that all Compliance Training assignments are completed by established due dates. This includes but is not limited to, understanding and identifying compliance risks impacting their department(s), ensuring compliance with applicable laws or regulations, and escalating compliance risks to the appropriate level of management.

To provide greater transparency to candidates, we share base salary ranges on all job postings regardless of state. We set standard salary ranges for our roles based on the position, function, and responsibilities, as benchmarked against similarly sized companies in our industry. Specific compensation offered will be determined based on a combination of factors including the candidate’s knowledge, skills, depth of work experience, and relevant licenses/credentials. The salary range may vary based on geographic location.

The hourly rate for this position is $16.75 - $22.40.

Benefits

• medical plans with prescription drug coverage
• flexible spending account or health savings account depending on the medical plan chosen
• dental and vision insurance
• life insurance
• 401(k) program with employer match and Employee Stock Purchase Plan
• paid time off programs including holiday pay and paid volunteer time
• disability insurance coverage and maternity and parental leave
• adoption assistance
• educational assistance and a robust wellness program with financial incentives

Equal Opportunity Employment

Fulton Bank ("Fulton") is an equal opportunity employer and is committed to providing equal employment opportunity for all qualified persons. Fulton will recruit, hire, train and promote persons in all job titles, and ensure that all other personnel actions are administered, without regard to race, color, religion, creed, sexual orientation, national origin, citizenship, gender, gender identity, age, genetic information, marital status, disability, covered veteran status, or any other legally protected status.

As a condition of employment, individuals must be authorized to work in the United States without sponsorship for a work visa by Fulton Bank currently or in the future.