Personnel Administration Specialist

UIC Arctic Response Services, LLC; Schriever Space Force Base (CO); On-site; USD 45,000 - 52,000; Full time

Job summary

Bowhead seeks a Personnel Administration Specialist to support Schriever Space Force Base, CO. Responsibilities include managing UPMR, preparing change requests, and assisting commanders with continuity and policy development.

This role requires experience with government personnel systems and Office 365 tools. Candidate must have a high school diploma, at least 2 years in similar duties, and a SECRET clearance with potential Top Secret/SCI consideration.

Qualifications

• High school diploma required.
• Minimum of two (2) years of experience performing the duties described.
• Working knowledge of Office 365: Word, Excel, PowerPoint, OneDrive, Teams.

Responsibilities

• Maintain the Unit Personnel Management Roster (UPMR) and review Manning Documents.
• Prepare OCRs, ACRs, and MCRs for Government review and approval.
• Assist commanders with continuity books, policy letters, and guidance for future use.

Skills

Communication

Problem solving

Autonomy

Multitasking

Critical thinking

Education

High school diploma

Tools

Word

Excel

PowerPoint

OneDrive

Teams

Job description

Overview

Bowhead seeks a Personnel Administration Specialist to join our team supporting the Starcom DEL 12 Facility Management, Logistics, and Personnel Management Support located at Schriever Space Force Base (SFB), CO.

Responsibilities

• Maintain the Unit Personnel Management Roster (UPMR).
  • Review and maintain Unit Manning Documents to ensure they are up-to-date. • Prepare Organizational Change Requests (OCRs), ACRs, and MCRs for Government review and approval.
  • Assist commanders in the establishment of continuity books, policy letters and guidance for future use. Assist commanders with draft proposals for classification and position management procedures.
  • Manage and maintain Newcomer-Orientation Program, to include but not limited to Sponsor Checklist, In and Out-Processing Checklist, Newcomer documents.
  • Support Government Travel Card program by performing Agency Program Coordinator (APC) duties, to include performing responsibilities as a Defense Travel System (DTS) Routing Official as required by the Delta or Squadron Commander.
  • Manage and maintain Unfavorable Information File.
  • Manage and maintain Awards/Recognition Program, to include tracking, integration, receiving approval, and submittal to HHQ tasker and award responses. Maintain access to tracking tools or programs required to manage this program; this includes, but not limited to, the Task Management Tool (TMT).
  • Manage and process Officer Performance Reports/Enlisted Performance Reports.
  • Military Personnel Data System (MilPDS) Update Data Entry. Submit and track Case Management System (CMS) status.
  • Assist members with Permanent Change of Station, Separations and Retirements actions. Liaison between members and Military Personnel Flight (MPF) offices as needed.
  • Manage and maintain Enlisted and Officer Promotion actions. This includes any actions required for promotions, to include but not limited to, setting up/administering the Enlisted Force Distribution Panel (EFDP), gathering list of promotion eligibles, collecting and maintaining promotion documents (PRFs, etc.) and reviewing/coordinating corrections to Master Eligibility Lists (MELs) with the MPF.
  • Manage the LEAVEWEB program in support of assigned unit personnel.
  • Setup meetings and run slides for meetings that provide status on any programs managed by the Contractor, to include staff meetings, and provide status on programs managed.
  • Create internal taskers and track internal actions required for any Personnel Services Delivery Memorandum (PSDM) releases affecting assigned unit personnel. Manage and maintain Personnel Information Files.
  • Support command team and primary government POC with the updates, management, and reporting for Management Internal Control Toolset (MICT).
  • Support command team and primary government POC with the updates, management, and reporting for the Task Management Tool (TMT), also known as the Enterprise Task Management Software Solution (ETMS2).
  • Manage unit recalls as required.
  • Other duties as assigned.

Qualifications

• Minimum of a high school degree.
• Minimum of two (2) years of experience performing the above duties.
• Working knowledge of Office 365 Products; Word, Excel, PowerPoint, OneDrive, and Teams.
• Prior military or technical school training.
• Previous experience as a Personnel Administration Specialist, Secretary, Command Support Staff, or equivalent is highly desired.
• Ability to communicate with a wide range of people from various backgrounds, ability to problem-solve, apply critical thinking, juggle multiple tasks, prioritize daily activities, manage stress, and work autonomously.
• Knowledge of the Government Travel Card program, Military Personnel Data Systems, Management Internal Control Toolset, and Task Management Tool systems if highly desired.

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at a minimum Secret level with the ability to obtain Top Secret/SCI. US Citizenship is a requirement at this location.

Physical Demands:

• Must be able to lift up to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

The hourly rate for this position is $33.17/hour plus H&W of up to $5.09/hour.

Please note that the salary information is a general guideline only. Bowhead considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

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