Personnel Administration Specialist

careers-uicalaska; Schriever Space Force Base (CO); On-site; USD 45,000 - 51,000; Full time

Job summary

Bowhead seeks a Personnel Administration Specialist to join our team at Schriever Space Force Base, CO. You will play a key role in maintaining personnel rosters, processing change requests, and supporting traveler programs while liaising with MPF offices as needed.

Requirements include a high school diploma, at least two years of relevant experience, and familiarity with Office 365. A Secret clearance with Top Secret/SCI eligibility is required; US citizenship is mandatory.

Qualifications

• High school diploma required.
• At least two years of relevant experience.
• Experience with Office 365 (Word, Excel, PowerPoint, OneDrive, Teams).
• Military or technical training preferred.
• Experience as Personnel Administration/Secretary preferred.

Responsibilities

• Maintain the Unit Personnel Management Roster and Manning Documents.
• Assist with OCRs/ACRs/MCRs for government review and approval.
• Support Army command with MPF liaison and onboarding processes.
• Manage Newcomer Orientation, APC duties, and travel systems routing as needed.
• Enter data in MilPDS, CMS, and support promotions and recalls.

Skills

Communication

Problem-solving

Critical thinking

Multitasking

Prioritization

Autonomy

Office 365 Proficiency

Education

High school diploma

Tools

Office 365 Suite

Job description

Overview

Bowhead seeks a Personnel Administration Specialist to join our team supporting the Starcom DEL 12 Facility Management, Logistics, and Personnel Management Support located at Schriever Space Force Base (SFB), CO.

Responsibilities

• Maintain the Unit Personnel Management Roster (UPMR).
  • Review and maintain Unit Manning Documents to ensure they are up-to-date. • Prepare Organizational Change Requests (OCRs), ACRs, and MCRs for Government review and approval.
  • Assist commanders in the establishment of continuity books, policy letters and guidance for future use. Assist commanders with draft proposals for classification and position management procedures.
  • Manage and maintain Newcomer-Orientation Program, to include but not limited to Sponsor Checklist, In and Out-Processing Checklist, Newcomer documents.
  • Support Government Travel Card program by performing Agency Program Coordinator (APC) duties, to include performing responsibilities as a Defense Travel System (DTS) Routing Official as required by the Delta or Squadron Commander.
  • Manage and maintain Unfavorable Information File.
  • Manage and maintain Awards/Recognition Program, to include tracking, integration, receiving approval, and submittal to HHQ tasker and award responses. Maintain access to tracking tools or programs required to manage this program; this includes, but not limited to, the Task Management Tool (TMT).
  • Manage and process Officer Performance Reports/Enlisted Performance Reports.
  • Military Personnel Data System (MilPDS) Update Data Entry. Submit and track Case Management System (CMS) status.
  • Assist members with Permanent Change of Station, Separations and Retirements actions. Liaison between members and Military Personnel Flight (MPF) offices as needed.
  • Manage and maintain Enlisted and Officer Promotion actions. This includes any actions required for promotions, to include but not limited to, setting up/administering the Enlisted Force Distribution Panel (EFDP), gathering list of promotion eligibles, collecting and maintaining promotion documents (PRFs, etc.) and reviewing/coordinating corrections to Master Eligibility Lists (MELs) with the MPF.
  • Manage the LEAVEWEB program in support of assigned unit personnel.
  • Setup meetings and run slides for meetings that provide status on any programs managed by the Contractor, to include staff meetings, and provide status on programs managed.
  • Create internal taskers and track internal actions required for any Personnel Services Delivery Memorandum (PSDM) releases affecting assigned unit personnel. Manage and maintain Personnel Information Files.
  • Support command team and primary government POC with the updates, management, and reporting for Management Internal Control Toolset (MICT).
  • Support command team and primary government POC with the updates, management, and reporting for the Task Management Tool (TMT), also known as the Enterprise Task Management Software Solution (ETMS2).
  • Manage unit recalls as required.
  • Other duties as assigned.

Qualifications

• Minimum of a high school degree.
• Minimum of two (2) years of experience performing the above duties.
• Working knowledge of Office 365 Products; Word, Excel, PowerPoint, OneDrive, and Teams.
• Prior military or technical school training.
• Previous experience as a Personnel Administration Specialist, Secretary, Command Support Staff, or equivalent is highly desired.
• Ability to communicate with a wide range of people from various backgrounds, ability to problem-solve, apply critical thinking, juggle multiple tasks, prioritize daily activities, manage stress, and work autonomously.
• Knowledge of the Government Travel Card program, Military Personnel Data Systems, Management Internal Control Toolset, and Task Management Tool systems if highly desired.

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at a minimum Secret level with the ability to obtain Top Secret/SCI. US Citizenship is a requirement at this location.

Physical Demands:

• Must be able to lift up to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

The hourly rate for this position is $33.17/hour plus H&W of up to $5.09/hour.

Please note that the salary information is a general guideline only. Bowhead considers factors such as (but not limited to) scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

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