SCA Accounting Assistant

Suncoast Community Health Centers, Inc.; Brandon (FL); On-site; USD 38,000 - 52,000; Full time

Job summary

Suncoast Community Health Centers, Inc. seeks a detail-oriented finance assistant to prepare reports, record funds from all revenue sources, and reconcile daily deposits for accurate cash handling and timely banking.

The role supports monthly closes, maintains GAAP records, communicates with students on balances, provides financial aid guidance, and enforces donor and grant compliance while collaborating with administration to sustain the organization's mission.

Qualifications

• High school diploma or equivalent required.
• At least 3 years in bookkeeping or accounting.
• Proficiency with MS Office and Excel preferred.

Responsibilities

• Compose and prepare reports for the finance department.
• Collect, receive, and record funds from all revenue sources.
• Reconcile daily deposits and document cash, checks, and electronic payments.
• Update student receivable records for enrollments, status changes, payments, and scholarships.
• Assist with monthly close and financial reports for leadership and auditors.
• Maintain GAAP-compliant financial records and documentation.
• Communicate with students about outstanding balances and invoicing.
• Provide financial aid guidance and resources to students.
• Maintain confidentiality of financial, donor, and student data.
• Ensure compliance with internal controls, donor restrictions, and regulations for nonprofit organizations.
• Attend school events to oversee funds collection and reconciliation.
• Collaborate with administration to support sound financial management.

Skills

Communication

Organization

Time management

Independent work

Prioritization

Team collaboration

Office equipment

Microsoft Excel

Education

High school diploma or equivalent

Three years bookkeeping or accounting experience

Tools

Microsoft Office

Excel

Job description

• Compose and prepare various reports for the finance department
• Collect, receive, and accurately record funds from all revenue sources
• Prepare and reconcile daily deposits, ensuring all cash, checks, and electronic payments are properly documented and deposited in a timely manner
• Ensure student receivable records are updated for enrollments, status changes, payments, and scholarship awards in a timely manner
• Assist with monthly close activities and the preparation of financial reports for leadership, the Board of Directors, partners, auditors, the Department of Education, and accrediting agencies
• Maintain accurate financial records and supporting documentation in accordance with organizational policies and generally accepted accounting principles (GAAP)
• Maintain regular communication with students regarding outstanding account balances through verbal correspondence and invoicing
• Provide financial aid guidance and resources to students
• Maintain confidentiality of financial records, student account information, donor information and other data
• Ensure compliance with internal controls, donor restrictions, grant requirements, and applicable federal, state, and local regulations governing nonprofit organizations
• Attend school functions, fundraising activities, and special events to oversee the secure collection, reconciliation, and documentation of event-related funds. Hours may vary.
• Collaborate with administration to support sound financial management and the organization's mission

Duties/Responsibilities

• Compose and prepare various reports for the finance department
• Collect, receive, and accurately record funds from all revenue sources
• Prepare and reconcile daily deposits, ensuring all cash, checks, and electronic payments are properly documented and deposited in a timely manner
• Ensure student receivable records are updated for enrollments, status changes, payments, and scholarship awards in a timely manner
• Reconcile bank statements
• Assist with monthly close activities and the preparation of financial reports for leadership, the Board of Directors, partners, auditors, the Department of Education, and accrediting agencies
• Maintain accurate financial records and supporting documentation in accordance with organizational policies and generally accepted accounting principles (GAAP)
• Maintain regular communication with students regarding outstanding account balances through verbal correspondence and invoicing
• Provide financial aid guidance and resources to students
• Maintain confidentiality of financial records, student account information, donor information and other data
• Ensure compliance with internal controls, donor restrictions, grant requirements, and applicable federal, state, and local regulations governing nonprofit organizations
• Attend school functions, fundraising activities, and special events to oversee the secure collection, reconciliation, and documentation of event-related funds. Hours may vary.
• Collaborate with administration to support sound financial management and the organization's mission

Required Skills/Abilities

• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Must be able to effectively manage workflow and maintain high-quality standards and show initiative in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Must be able to work independently to meet deadlines.
• Ability to plan, organize and coordinate multiple assignments with deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Skill in using office equipment like computers, copiers, fax machines, telephones, and calculators.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite, especially Excel.
• Perform additional administrative tasks as needed to support the billing department.

Education And Experience

• High school diploma or equivalent.
• Three years of experience in bookkeeping or accounting