SBT Operations Coordinator

Huston--tillotson-Universit; Austin (TX); On-site; USD 45,000 - 55,000; Full time

Job summary

Huston-Tillotson University in Austin, Texas, invites applications for an Operations Coordinator in the School of Business and Technology. The role functions as chief process manager, overseeing complex systems coordination, data repositories, reporting, and resource oversight to support the Dean and division leadership.

The position also provides secondary support for student registration and academic advising during peak enrollment, while driving process improvements and ensuring compliance

Qualifications

• Minimum 1–2 years of progressive experience in higher education operations or executive administrative support.
• Experience with enterprise planning tools and data reporting systems is preferred.
• Strong written and verbal communication and professional discretion.

Responsibilities

• Serve as strategic gatekeeper of the Dean's schedule and optimize leadership workflows.
• Direct processing and reconciliation of division expenditures and travel expenses.
• Coordinate course schedules, faculty workload, and compliance records with central units.
• Provide auxiliary advising and registration support during peak periods.
• Build and maintain centralized digital repositories and automate communications.
• Coordinate onboarding for full-time and adjunct faculty to ensure system access.

Skills

Executive support

Project management

Data analysis

Communication skills

Discretion

Tools

Enterprise planning tools

Database reporting systems

Office productivity software

Job description

POSITION SUMMARYThe Operations Coordinator functions as the chief process manager and administrative strategist for theSchool of Business and Technology. Moving far beyond legacy office management or clerical support, thisposition handles complex systems coordination, data repository management, institutional reporting, andresource oversight. In addition to serving as a high-level project manager who protects the Dean’s executivetime and orchestrates division financial procedures, this role provides secondary support for studentregistration and academic advising workflows to ensure comprehensive divisional coverage during peakenrollment cycles.TASKS & RESPONSIBILITIES• Executive Administration & Calendar Governance: Serve as the strategic gatekeeper of the Dean’sschedule. Analyze, prioritize, and filter incoming communications and administrative requests to optimizethe division’s leadership workflows.• Fiscal Management & Procurement Engineering: Direct the processing, verification, and reconciliation ofall division expenditures, institutional purchasing, and travel expense frameworks. Compile routine fiscalanalysis reports for the Dean to guide budget utilization.• Academic Systems Logistics & Reporting: Partner with central units (Registrar, HR, Finance, Provost) tocoordinate course schedules, cross-department tracking, and faculty teaching load logistics. Maintainaccurate internal records for academic compliance and program reviews.• Secondary Registration & Student Advising Support: Provide auxiliary advising and registration assistanceto students, partnering with the Academic Coordinator to handle course additions, drops, and generalscheduling navigation during high-volume registration periods.• Standard Operating Procedures (SOPs) & Digitization: Build and maintain centralized digital repositoriesfor department documentation. Audit operational procedures, eliminate redundant bottlenecks, andleverage digital tools to automate routine internal communication structures.• Faculty Operations Support: Coordinate the administrative onboarding of full-time and adjunct faculty,ensuring immediate access to learning management systems, instructional frameworks, and physicaldepartment infrastructure.Minimum of 1–2 years of progressive experience in higher education academic operations, projectmanagement, or advanced executive administrative support.• Advanced technical competency with enterprise planning tools, database reporting systems, andoffice productivity software (such as advanced spreadsheet functions).• Demonstrated ability to analyze logistical workflows, implement process improvements, andexercise complete professional discretion.• Strong interpersonal skills with the capability to provide accurate, baseline academic advising andregistration support to students.KNOWLEDGE, SKILLS, & ABILITIES• HBCU Context: A commitment to the mission of Historically Black Colleges and Universities.• Discretion: Ability to handle sensitive and confidential information regarding faculty andstudents with the utmost professionalism.• Organization: Exceptional multi-tasking skills with the ability to prioritize tasks in a fast-paced,evolving environment.• Communication: Strong written and verbal communication skills for interacting with diversestakeholders.SUPERVISION• This position reports to the Dean of the School of Business and TechnologySALARY RANGE• $50,000 Annually, plus benefits!POSITION STATUS• Full-time; in-personSETTINGFounded in 1875, Huston-Tillotson University is Austin's first institution of higher education. TheUniversity is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United MethodistChurch, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-yeardegrees in business, education, the humanities, natural sciences, and social sciences are awarded.Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students ofall ages, races, and religions. All faculty are engaged in a range of activities, their primary focus isteaching. The student-teacher ratio is 15 to one, which allows an environment of personalizedattention to students.