SAP Specialist

Actalent; United States; Remote; USD 36,000 - 44,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability Insurance

HSA

Transportation benefits

Paid time off

Job summary

Actalent is seeking an Order Administration Specialist Analytical Instrumentation to manage the end-to-end order process for a global analytics instrumentation provider. You will create quotes and convert POs to SAP sales orders, coordinating with logistics, finance, and manufacturing to ensure on‑time delivery.

The role emphasizes accuracy, data integrity, and professional communication with customers and internal teams in a science/manufacturing environment.

Qualifications

• Must have experience in order administration or finance within manufacturing or similar environment.
• Strong SAP SD module experience required.
• Excellent data entry accuracy and attention to detail.
• Clear written and verbal communication for customers and internal teams.

Responsibilities

• Create accurate quotes and bids based on customer requests and guidelines.
• Convert customer POs into SAP sales orders; ensure terms match.
• Coordinate full sales order process from entry to completion.
• Provide timely order status updates to customers and internal stakeholders.
• Prepare and issue order acknowledgements with timelines.
• Maintain accurate SAP data, ensuring consistency and compliance.
• Collaborate with logistics, finance, and manufacturing to ensure on‑time delivery.
• Identify and correct discrepancies in orders, pricing, and customer details.
• Support general admin tasks related to order management and follow-up.

Skills

SAP SD knowledge

Data entry accuracy

Written communication

Verbal communication

Self-starter

Organizational skills

Learning new processes

Order administration

Job description

Job Title: Order Administration Specialist Analytical Instrumentation

Remote Position:

Only candidates within a 100 mile radius of Tucson, AZ will be considered.

Job Description

This role supports a leading global provider of advanced analytical instrumentation by managing the end-to-end order administration process. You will create and coordinate quotes, bids, and sales orders using SAP, while providing timely and accurate support to internal teams and external customers. The position is ideal for a self-starter who enjoys working with complex data, ensuring accuracy, and contributing to high-quality customer service in a scientific and manufacturing-focused environment.

Responsibilities

• Create accurate and timely quotes and bids based on customer requests and internal guidelines.
• Convert customer purchase orders into sales orders in SAP, ensuring all details are correctly captured and aligned with contractual terms.
• Coordinate the full sales order process from entry through completion, monitoring progress and resolving issues as needed.
• Provide follow‑up communication to customers regarding order status when requested, ensuring clear, professional, and timely updates.
• Support the preparation and issuance of order acknowledgements, confirming order details and timelines with customers and internal stakeholders.
• Maintain accurate data entry in SAP and related systems, ensuring consistency, completeness, and compliance with company standards.
• Collaborate with logistics, finance, and manufacturing teams to support smooth order processing and on‑time delivery.
• Apply strong attention to detail to identify and correct discrepancies in orders, pricing, and customer information.
• Support general administrative tasks related to order management and customer follow‑up as required.

Essential Skills

• 35 years of experience in an order administration or finance role, preferably within a manufacturing or similar industry environment.
• Working knowledge of SAP with extensive experience in the SD (Sales and Distribution) module.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Excellent written communication skills for clear, professional email and document preparation.
• Excellent verbal communication skills for effective interaction with customers and internal teams.
• Ability to work as a self‑starter, taking initiative to manage tasks and follow up without constant supervision.
• Strong organizational skills with the ability to handle multiple tasks and priorities efficiently.
• Demonstrated ability to learn new processes and systems quickly.

Additional Skills & Qualifications

• Experience supporting logistics, order processing, or customer service functions in a manufacturing or technology‑driven environment.
• Familiarity with administrative processes related to quotes, bids, and sales order management.
• Comfort working with complex technical products and documentation, such as scientific or analytical instrumentation.
• Proven track record of collaborating effectively with cross‑functional teams such as sales, finance, and operations.
• Customer‑focused mindset with a commitment to providing responsive and reliable support.

Work Environment

You will work in a professional, technology‑driven environment that supports advanced scientific and industrial applications. The division manufactures and sells high‑end instrumentation, including two‑photon fluorescence microscopes, bench‑top mechanical testers, atomic force microscopes, and optical profilometers, giving you exposure to cutting‑edge research tools and solutions. The role involves extensive use of SAP, particularly the SD module, along with standard office software for data entry, documentation, and communication. You can expect a structured yet collaborative setting where accuracy, reliability, and clear communication are highly valued, and where you contribute directly to supporting customers and internal teams in a global organization.

Job Type & Location

This is a Contract position based out of Tucson, AZ.

Pay and Benefits

The pay range for this position is $26.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job‑related factors.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:Medical, dental & visionCritical Illness, Accident, and Hospital401(k) Retirement Plan Pre‑tax and Roth post‑tax contributions availableLife Insurance (Voluntary Life & AD&D for the employee and dependents)Short and long‑term disabilityHealth Spending Account (HSA)Transportation benefitsEmployee Assistance ProgramTime Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully remote position.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing R winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.