Administrative Support Assistant

Talentify; East Hartford (CT); Hybrid; USD 28,000 - 34,000; Part time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Actalent is seeking an Administrative Support Assistant for a part-time hybrid role in East Hartford, CT. You will provide confidential administrative support to the Global Engineering Sourcing team, manage calendars, travel logistics, and routine procurement tasks.

The ideal candidate has administrative experience, data entry skills, a Bachelor’s degree, and proficiency in Microsoft Office. SAP Concur experience is a plus, with on-site training followed by potential remote work.

Qualifications

• Experience in providing administrative support to a busy team.
• Strong data entry and organizational skills.
• Bachelor's degree required or equivalent experience.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Experience with procurement activities is a plus.

Responsibilities

• Provide confidential administrative support to the Global Engineering Sourcing team.
• Manage complex calendars across multiple time zones.
• Schedule supplier reviews and meetings; resolve calendar conflicts.
• Coordinate travel and on-site logistics for domestic and international trips.
• Process and reconcile expense reports through SAP Concur.
• Assist with data entry, purchasing, and routine procurement operations.
• Support leadership with reporting and information gathering.

Skills

Administrative support

Data entry

Bachelor's Degree

Microsoft Office

Procurement activities

Education

Bachelor's Degree

Tools

SAP Concur

Job description

Hiring for an Administrative Support Assistant in East Hartford!

Get your foot in the door with a reputable company in this Hybrid Administrative Assistant opportunity!

This part-time role offers 20-25 hours per week and currently follows a flexible schedule of 2 days in the office and 3 days remote, providing an excellent balance of professional growth and work-life flexibility.

Job Description

The Engineering Services Support & Procurement Aide will provide administrative, operational, and procurement support to the Sourcing team. This person will serve as a central administrative point of contact and help ensure that daily business activities are organized, accurate, and completed on schedule.

Responsibilities

• Provide confidential, high-level administrative support to the Global Engineering Sourcing team.
• Manage complex calendars across multiple time zones.
• Schedule supplier reviews, arrange meetings, and resolve calendar conflicts with discretion.
• Support planning and logistics for events, including the Annual Supplier Summit.
• Coordinate visitor registration and on-site logistics.
• Independently manage special assignments delegated by leadership.
• Perform general administrative duties, including mail handling, file creation and maintenance, meeting coordination, and correspondence preparation.
• Plan and book domestic and international travel, including flights, lodging, ground transportation, and required travel documentation.
• Process and reconcile expense reports through SAP Concur.
• Ensure expense reports comply with company policies and are submitted on time.
• Serve as a resource to the Global Engineering Sourcing team regarding travel preferences and SAP Concur processes.
• Assist with data entry, purchasing activities, and routine procurement operations.
• Provide backup support for MRP Controller inputs in SAP, including data entry, transaction processing, and related administrative support.
• Gather, compile, organize, and report information relevant to leadership priorities.

Essential Skills

• Administrative support experience
• Proficient in data entry
• Bachelor's Degree
• Proficient in Microsoft Office
• Experience in procurement activities

Additional Skills & Qualifications

• Familiarity with SAP Concur
• Experience with travel administration

Work Environment

This is a professional, business-facing support position working closely with the Global Engineering Sourcing team. The role will begin on-site to allow the contractor to learn internal processes, systems, team preferences, and business requirements. A part-time schedule of approximately 20 hours per week is expected. There is an opportunity to work closely with a global engineering sourcing organization, gaining exposure to procurement, purchasing, supplier coordination, travel administration, and SAP processes. There is potential for remote-work flexibility after the initial on‑site period, depending on business needs and the individual’s ability to perform the role independently.

Job Type & Location

This is a Contract position based out of East Hartford, CT.

Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in East Hartford,CT.

Application Deadline

This position is anticipated to close on Sep 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News‑Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.