SAP Data Analyst (exp. in laboratory testing, data entry or logistic)

SGS; United States; Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Hybrid work arrangement

Onsite 2–6 months

Job summary

SGS is seeking a detail-oriented Data Entry Specialist to manage sample registration in LIMS, generate invoices and statements, and coordinate with clients to ensure accurate invoicing and timely payments. The role requires strong English communication, high typing speed, and experience with invoicing processes within ISO/IEC 17025 contexts.

Hybrid onsite work is possible depending on affiliate country. Responsibilities include maintaining data integrity, preparing reports, and coordinating with

Qualifications

• A minimum of secondary education is required.
• 3 years of previous experience in data entry related role is required.
• Previous experience with ISO/IEC 17025 requirements is preferred.
• Previous experience in administrative (invoicing) related role is preferred.

Responsibilities

• Registers samples into LIMS and creates work orders based on client requests.
• Prepare and distribute customer invoices and statements to accounts payable contacts.
• Communicate discrepancies or issues to supervisor for resolution.
• Apply QC protocols to each work order to meet guidelines and client requirements.
• Generate acknowledgements for work orders and link price lists and quotations.
• Ensure testing requests and invoicing instructions are followed to improve production efficiency.
• Follow up with clients regarding payment and maintain timely data input.
• Maintain reports and databases and ensure compliance with quality, safety and integrity policies.

Skills

English proficiency

Typing speed 70 wpm

Education

Secondary education

Tools

Word

Excel

Outlook

Job description

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Primary Responsibilities

• This role involves sample registration into LIMS (Laboratory Information Management System) based on clients’ requests, prepares customer invoices and statements, distribute to clients’ accounts payable contacts.

Specific Responsibilities

• Registers samples onto LIMS based on client’s request and/or Sample Submission Form (SSF) to create work orders accurately.


• Communicates any discrepancies or other issues relating to the SSF or other aspects of the clients requests to supervisor or appropriate Canadian resource for resolution


• Applies correct QC protocols to each work order to ensure it meets QP21 guidelines and clients requirements. Liaises with relevant QC chemists and Canadian management when requirements are unclear.


• Generates Acknowledgement for Work Order and distributes to clients.


• Links appropriate price list and sales quotations to work orders.


• Ensures clients test requests and invoicing instructions are followed to help improve efficiency for production.


• Generates customer invoices and statements, and distributes to clients’ accounts payable contacts


• Follows up with clients regarding payment.


• Accountable for accurate and timely data input.


• Maintains and prepares reports from manual or electronic files, inventories, mailing lists and databases.


• Follow all company health, safety and environmental policies.


• May be assigned and coordinate special or ad hoc projects as needed.

Qualifications

Profile

• A minimum of secondary education is required.


• 3 years of previous experience in data entry related role is required.


• Previous experience with ISO/IEC 17025 requirements is preferred.


• Previous experience in administrative (invoicing) related role is preferred.

Required Skills

Specific technical skills:

• Full professional proficiency in English.


• Ability to follow instructions.


• Able to meet deadlines.


• Typing speed 70 wpm and 8,000 kph


• Must be able to read, know and follow work instructions in a safe, accurate and timely manner.


• Candidates must be proficient in using various types of computer software (Word, Excel & Outlook).


• Proven ability to manage and coordinate multiple projects in a fast-paced, highly professional environment.


• Candidates must demonstrate excellent verbal and written communication skills including grammar and composition.


• Ability to work well with others & on one’s own.


• Proven time management skills and a strong attention to detail.


• Works well under pressure.


• Ensures full compliance with the company’s Quality Management, Health & Safety, Code of Integrity, and Professional Conduct policies.

Additional Information

• Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.