Samples & Styling Operations Associate

vineyard vines; Stamford (CT); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Employee discount

401-K

Commuter benefits

Paid-family leave

Health savings

Flex spending accounts

Life & disability insurance

Onsite gym

Wellness programs

2 summer Fridays

Vacation policy & holiday calendar

Job summary

vineyard vines is seeking a Samples & Styling Operations Associate to manage end-to-end sample lifecycle for photoshoots across seasons. You will coordinate with Design, Merchandising, and Creative teams to ensure product is available, tracked, and returned on schedule.

Responsibilities include on-set support, prep, deck prep, and organized inventory management in a fast-paced environment. Strong organizational and PM skills are essential, plus passion for fashion and brand standards.

Qualifications

• > Experience in sample coordination, sample operations, shoot production, styling operations, or a related role, ideally within fashion or retail.
• > Strong understanding of the product sample lifecycle and the logistics required to support photoshoots and creative projects.
• > Exceptional organizational skills and attention to detail, with the ability to accurately manage a high volume of product, information, and deadlines.
• > Strong project management skills and the ability to independently manage multiple shoots, priorities, and timelines simultaneously.
• > Excellent communication and collaboration skills, with the ability to work effectively across Creative, Styling, Photo Studio, Merchandising, Design, and Sample teams.
• > A proactive, solutions-oriented mindset with the ability to anticipate needs, troubleshoot issues, and keep sample operations moving forward.
• > Comfortable working in a fast-paced, deadline-driven environment where priorities can shift quickly.
• > Strong interest in fashion, product, and creative production, with an appreciation for the importance of product presentation and brand standards.
• > Proficiency in Google Workspace, Excel, and PowerPoint.

Responsibilities

• Manage end-to-end sample operations for all photoshoots and creative projects across seasons and product categories.
• Own the planning, organization, tracking, and movement of samples from initial pulls through shoot execution and final return to the sample closet.
• Create and maintain master sample pull documents to provide clear visibility into sample needs, status, location, and availability across multiple shoots and seasons.
• Partner closely with the Sample Team, Photo Studio, Merchandising, Design, and Creative teams to coordinate sample requests and ensure product is available when needed.
• Track sample arrivals, ETAs, and availability, proactively identifying potential gaps or delays and communicating updates to the appropriate teams.
• Lead the packing, preparation, accounting, wrapping, and return of all shoot product, ensuring samples are accurately tracked and returned in a timely manner.
• Coordinate closely with Styling to ensure all samples are organized and ready for style-outs and shoots.
• Support the preparation of style-out decks and shoot materials, ensuring sample information is accurate and aligned with the shoot plan.
• Assist with on-set sample management, including product organization, changes, and movement throughout the shoot day.
• Maintain a high level of organization within the sample closet and styling areas, ensuring samples can be located and accessed efficiently.
• Manage and restock styling kits and shoot supplies as needed.
• Assist with style outs for seasonal catalog shoots and ecommerce shoots.
• Prepare, steam and organize garments for style-outs and shoots.
• Photograph and document approved looks.
• Assist with accessories, footwear, and styling kits.
• Dress models and support on-set changes. (pinning, clipping, tucking, adjusting garments for camera)

Skills

Sample coordination

Product lifecycle

Org & detail

Project management

Cross-functional

Problem solving

Deadline driven

Fashion interest

Google Workspace

Tools

Excel

PowerPoint

Google Workspace

Job description

vineyard vines is seeking a Samples & Styling Operations Associate to manage end-to-end sample lifecycle for photoshoots across seasons. You will coordinate with Design, Merchandising, and Creative teams to ensure product is available, tracked, and returned on schedule.

Responsibilities include on-set support, prep, deck prep, and organized inventory management in a fast-paced environment. Strong organizational and PM skills are essential, plus passion for fashion and brand standards.